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Locally Administered Federal-Aid Project Initiation Workshop Project Scoping John Condon & Mike Barry November 14, 2013. Project Delivery Lifecycle. Project Delivery Lifecycle. Planning. Scoping. Application. Project Planning. When?

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Planning

Scoping

Application


Project Planning

  • When?

    • Project Planning should occur long before funding opportunities arise; this allows sufficient time to develop the project scope and budget and to build public support.

  • Advanced planning will improve your chances of getting the right funding for the right project

  • How?

    • ODOT has a number of resources available to help plan projects once local jurisdictions have identified their needs and priorities

Planning


Project Planning – Needs & Priorities

  • Transportation System Plan (TSP) needs-list

  • Comprehensive Plans

  • Community Vision Plans

  • Political needs

  • Other Project concepts

Planning


Scoping Resources

  • Once priorities are identified, a project scope is prepared and includes:

  • Project description (problem & solution, goal, etc.)

  • Project limits

  • Project needs list:

    • Right of way needs

    • Utility conflicts

    • Environmental impacts

  • Design and construction cost estimate

  • Project schedule

  • Public involvement plan

  • Proposed funding sources (federal grants, local funds, etc.)

Scoping


Scoping Resources

  • Local Agency Guidelines (LAG) Manual

    • Link

  • Project Delivery Guide (PDG)

    • Link

  • ODOT Technical Services

    • Link

  • Scoping Manual

  • ODOT Local Agency Liaisons & Public Works Directors

  • Consultant contracts

Scoping


Scoping Reports

  • ODOT Scoping Forms

  • Project Prospectus

    • Part 1 – Project Funding

    • Part 2 – Project Elements

    • Part 3 – Anticipated Environmental Impacts

    • Part 4 – General Information

    • Part 5 – Planning Consistency

      • Link

Scoping


Applications

  • Often short turnaround for submittal – resources will be busy helping with a lot of applications

  • Reference to an existing long-range planning document shows commitment

  • Well developed scope and accurate cost estimate will improve application

  • Available cash matching funds will ensure commitment

Application


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