Survivors of Homicide Victims and Other Violent Crime Programs Budget Application

1. Survivors of Homicide Victimsand Other Violent Crime Programs Budget Application By Donna J. Phillips Administrator Victim Services Support (VSS) Program Iowa Attorney General’s Crime Victim Assistance Division

2. Funding Application Instructionsor Request for Proposal (RFP) • Application Schedule/Cycle • Funding Overview & Eligibility • Availability of Funding • Funding Period • Letter of Intent • Required Match • How to Apply • Application Format • Application Contents • Cover Sheet • Budget • Financial Section • Service Map • Table of Outreach/Satellite Offices • Program Narrative • Appendices • Application Scoring & Page Requirements • Application Checklist • Application Submission

3. Funding Application Instructions/Request for Proposal (RFP) • Application Review Committee or Grant Review • Items for Consideration • Appendix A: Application Checklist • Appendix B: Volunteer Rate & Catalog of Federal Domestic Abuse Numbers • Appendix C: List of Acronyms • Appendix D: Eligibility Requirement & Information • Appendix E. Certified Assurances Checklist

4. Budget Application • Letters of Intent • Due on or before January 11, 2013 • Mail Original to: Donna Phillips Crime Victim Assistance Division 321 E. 12th Street Lucas Building, Ground Floor Des Moines, IA 50319 • Acceptable to Email letter with original in mail: donna.phillips@ag.state.ia.us

5. Application Cycle – Page 4 • April 16-18, 2013 • Application Review Committee will review applications for funding • May 9, 2013 • Award and Denial Letters Mailed • May 23, 2013 • Appeals or Request for Reconsideration due at 4:30 pm in CVAD office. • June 14, 2013 • Crime Victim Assistance Board to review appeals • June 28, 2013 • Contracts to be mailed out tentatively

6. Funding • The Reauthorization of the Violence Against Women Act has not occurred. • Funding could be delayed or not appropriated. • All contracts are contingent on availability of the funds. • Contracts cannot be issued until receipt of the Federal Award. • May not be able to reimburse program starting in August.

7. Victim Services Support Program (VSS) Staff: Deana Utecht, Community Specialist Phone: 1-515-281-5206, Email: deana.utecht@iowa.gov Nikki Romer, Victim Service Specialist Phone: 1-515-281-0563, Email: nicole.romer@iowa.gov Rhonda Dean, Community Specialist Phone: 1-515-242-6112, Email: Rhonda.Dean@iowa.gov Donna Phillips, Administrator Phone: 1-515-281-7215, Email: donna.phillips@ag.state.ia.us Office Number: 1-800-373-5044 or 1-515-281-5044

8. Letter of Intent • Agency Letterhead • Signature Required (Electronic Signature Acceptable) • Include in Letter of Intent: • Name of your Agency/Program • Type of Agency • Survivors of Homicide Victims • Other Violent Crime Victims • Other???

9. Letter of Intent • Service Area or Zone/Region • Region #1…#2…#3…#4 • Funding sources for which you are applying – VA or VOCA • Type of application: • Survivors of Homicide Victims Program • Other Violent Crime Program • Type of victims to be served – survivors of homicide, robbery, assault, etc. • Contact Information

11. Funding Cycle/Contract Period • 1-Year Application/Funding: • Availability of Funds • Victim Service Programs: • Domestic Abuse programs • Sexual Abuse programs • Shelter-based programs • Survivors of Homicide & Other Violent Crime Programs • Culturally Specific Domestic Abuse Programs • Culturally Specific Sexual Abuse Program • Statewide Domestic Abuse Hotline • Statewide Sexual Abuse Hotline

12. Victims of Crime Act(VA or VOCA) Funds Focus: • Provide Direct Services to victims of violent crimes. Type of Agencies: • Public Agencies • Nonprofit Agencies • or Combination of such agencies Examples: • Victim Advocates for Survivors of Homicide • Victim Advocates for other violent crime.

14. The Budget has 8 sections: Cover Sheet Basic Info Request Expense Description Match Program Staff Complete Program Budget Financial-Fundraising-Staff Qsts.

16. Cover Sheet Information Vendor ID Number: • Provided by the Iowa Dept. of Revenue • On your claims for reimbursement CVAD Tax ID Number: • An Employer Identification Number (EIN) is also known as a Federal Tax Identification Number • http://www.irs.gov/Businesses/Small-Businesses-&-Self-Employed/Employer-ID-Numbers-(EINs)- DUNS Number: • http://fedgov.dnb.com/webform Central Contract Registration (CCR) Updated: • https://www.sam.gov/ • Updated Annually • Say Yes and month/year updated. For example: Yes 1/2013

17. Request and Funding History Table • Anytime you see a “0” that means there is a formula that will automatically tabulate for you. • Enter the FY2013 Award (current year) and FY2012 Award Amounts for • VA = Victims of Crime Act Funds specific to Survivors of Homicide & Other Violent Crimes

18. Basic Funding Information • Put an “X” in the field that best represents the purpose of the VOCA funded program. • Put an “X” in the field that best represents the type of implementing organization.

19. Crime Victims Served Table: • If you are requesting VA or VOCA funds, complete Crime Victims Served table. • Enter the percentage by the type of crime you are projecting to serve. • Call VSS program if you need assistance • The total percentages should automatically tabulate. • It must equal 100%

20. Questions H, I and J: • Answer “yes” or “no” • If yes, attach an explanation of finding of discrimination, any corrective action and date of finding on a separate piece of paper. • This separate piece of paper will immediately follow this page. • If “no” then no need to add a separate explanation or separate piece of paper.

21. Request Section: • This is where you are going to fill in the blanks as it pertains to what you are requesting for funds.

22. Remember: Don’t use cents – Round to the nearest whole dollar. Enter staff that supervise program, even if you are not requesting reimbursement for them. We listed the Executive Director here as we are going to utilize 5% of the Executive Director as match on the VA grant.

31. Only Victim Service Agencies need to complete. On a separate piece of paper answer the questions. Make sure to retype the headers, questions and then answer the questions. These pages go directly behind the complete program budget before the map. Don’t exceed 5 pages – single space; 0.7” margins 12 point font

32. Remember to “Save As” or “Save” on your desktop computer. I would save after every the completion of every page at a minimum.

34. Application Checklist and Order of Application – Page 13 Program Budget & Financial Section:  Cover Sheet  Required Information Page  Staff List & Information  Request Amounts by budget line items  Budget Detail/Summary  Match Detail/Summary  Projected Budget  Financial/Staff Questions (if applicable)

35. Application Checklist Continued – Page 13 Service Area Map and Table of Outreach Offices  Map  Table of Outreach/Satellite Offices Program Narrative  I. Program/Agency Administration includes Volunteer Programming and Staffing section  II. Program Services section  III. Performance Measures and Outcomes section  IV. Collaborations/Coordination section  V. Challenges and Accomplishments section  VI. Funding Justification section Appendices

36. Application Format • 12 point Times New Roman font • 8 ½ X 11 inch paper • No smaller than 0.7” margins • Page Numbers • Bottom right hand corner • Heading (Roman Numerals) • Correspond to sections of Application Contents

37. Submission of Application • Submit a hard copy original + 20 Copies Donna Phillips Crime Victim Assistance Division 321 E. 12th Street Lucas Building, Ground Floor Des Moines, IA 50319 • Please front & back the copies! • Staple copies at the upper left hand corner

38. Applications Due • There is no online submission of the application. • Email submission of the application is not allowed. • Hard copy application (original + 20 copies) due by 4:30 pm on February 28, 2013 in the Crime Victim Assistance Division

39. Application Process • April 16-18, 2013 • Application Review Committee will review applications for funding. • May 3, 2013 • Crime Victim Assistance Board votes on award amounts and funding denials. • May 9, 2013 • Award and Denial Letters Mailed • May 23, 2013 at 4:30 pm • Appeals or Request for Reconsideration due at in CVAD office. • June 14, 2013 • Crime Victim Assistance Board to review appeals. • June 28, 2013 • Contracts mailed (tentative date).

40. Violence Against Women Reauthorization • The Reauthorization of the Violence Against Women Act has not occurred. • Funding could be delayed or not appropriated. • All contracts are contingent on availability of the funds. • Contracts cannot be issued until receipt of the Federal Award. • May not be able to reimburse program starting in August.

41. Victim Services Support Program Deana Utecht, Community Specialist Phone: 1-515-281-5206, Email: deana.utecht@iowa.gov Nikki Romer, Victim Service Specialist Phone: 1-515-281-0563, Email: nicole.romer@iowa.gov Rhonda Dean, Community Specialist Phone: 1-515-242-6112, Email: Rhonda.Dean@iowa.gov Donna Phillips, Administrator Phone: 1-515-281-7215, Email: donna.phillips@ag.state.ia.us Office Number: 1-800-373-5044 or 1-515-281-5044