Observations from the real world panel discussion exploring the impacts of our existing methods
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Reinventing Archival Methods. Observations from the real world: panel discussion exploring the impacts of our existing methods. Judith Ellis – 30 November 2012. Recordkeeping Snapshot. Practitioners operat e at micro level – standards & models encourage this – but it doesn’t work

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Observations from the real world: panel discussion exploring the impacts of our existing methods

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Observations from the real world panel discussion exploring the impacts of our existing methods

Reinventing Archival Methods

Observations from the real world: panel discussion exploring the impacts of our existing methods

  • Judith Ellis – 30 November 2012


Recordkeeping snapshot

Recordkeeping Snapshot

  • Practitioners operate at micro level – standards & models encourage this – but it doesn’t work

  • Business works electronically – but the ‘records’ are paper

  • Hybrid operations & systems – parallel, duplicated stores

  • Use of ECMs/EDRMs – middling to low. Expensive, difficult, challenged. Success is ECMs/EDRMs as a service to business system & process

  • Hardcopy disposal as usual

  • Little e-disposal; little e-archiving


Recordkeeping snapshot1

Recordkeeping Snapshot

  • Current archival methods = off the radar for business

  • Hard to understand & implement for practitioners – expensive, challenges in practice

  • Archivist - still no/little influence over selecting/controlling digital archival records


Lessons learnt

Lessons Learnt

  • Shortfall between business needs & what we provide

  • Organisations only do what they have to. Cost of ‘compliant’ recordkeeping = high & onerous

  • Risk = paramount. Build into thinking, standards, models & practice

  • Risk > macro approach to needs and solutions. Better outcomes

  • Standards do not translate into better practice. Build a bridge – principles & practical guidance


Lessons learnt1

Lessons Learnt

  • ECM/EDRMs not suitable for the way people work > build recordkeeping capability into or behind existing systems

  • Build recordkeeping processes into business processes

  • Little digital archives over past 30 yrs > act fast, smart, achievable

  • We find & use information differently than 30 yrs ago > technology-driven description, control, finding & use of records & content


Contact

Contact

  • Judith Ellis

  • Enterprise Knowledge Pty Ltd

  • Email: [email protected]

  • Phone: +61 3 9842 0999 or mobile: +61 412 566 124


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