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Reinventing Archival Methods. Observations from the real world: panel discussion exploring the impacts of our existing methods. Judith Ellis – 30 November 2012. Recordkeeping Snapshot. Practitioners operat e at micro level – standards & models encourage this – but it doesn’t work

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observations from the real world panel discussion exploring the impacts of our existing methods

Reinventing Archival Methods

Observations from the real world: panel discussion exploring the impacts of our existing methods

  • Judith Ellis – 30 November 2012
recordkeeping snapshot
Recordkeeping Snapshot
  • Practitioners operate at micro level – standards & models encourage this – but it doesn’t work
  • Business works electronically – but the ‘records’ are paper
  • Hybrid operations & systems – parallel, duplicated stores
  • Use of ECMs/EDRMs – middling to low. Expensive, difficult, challenged. Success is ECMs/EDRMs as a service to business system & process
  • Hardcopy disposal as usual
  • Little e-disposal; little e-archiving
recordkeeping snapshot1
Recordkeeping Snapshot
  • Current archival methods = off the radar for business
  • Hard to understand & implement for practitioners – expensive, challenges in practice
  • Archivist - still no/little influence over selecting/controlling digital archival records
lessons learnt
Lessons Learnt
  • Shortfall between business needs & what we provide
  • Organisations only do what they have to. Cost of ‘compliant’ recordkeeping = high & onerous
  • Risk = paramount. Build into thinking, standards, models & practice
  • Risk > macro approach to needs and solutions. Better outcomes
  • Standards do not translate into better practice. Build a bridge – principles & practical guidance
lessons learnt1
Lessons Learnt
  • ECM/EDRMs not suitable for the way people work > build recordkeeping capability into or behind existing systems
  • Build recordkeeping processes into business processes
  • Little digital archives over past 30 yrs > act fast, smart, achievable
  • We find & use information differently than 30 yrs ago > technology-driven description, control, finding & use of records & content
contact
Contact
  • Judith Ellis
  • Enterprise Knowledge Pty Ltd
  • Email: [email protected]
  • Phone: +61 3 9842 0999 or mobile: +61 412 566 124
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