Fair Labor Standards Act (FLSA)

1. Fair Labor Standards Act (FLSA) Classified (non-exempt) Employee Meeting September 15 and 16, 2010

2. I had a dream . . . Actually it was a nightmare! • Started hearing about classified staff working overtime without compensation • This violates the Fair labor Standards Act (FLSA) which was first enacted in 1938 to protect employees • Includes provisions for minimum wage, overtime pay for non-exempt employees, and child labor protections for workers in the US • In the Spring of 2010, WSU formed a team to review WSU policies and procedures to ensure we are consistent with the FLSA • Record keeping was a key concern

3. What is Record Keeping? • An accurate record of the hours worked each day and total hours worked each week • The FLSA requires that all employers make, keep, and preserve certain records • Records need not be kept in any particular form • Time clocks are not required • Every covered employer must keep certain records for each non-exempt worker

4. Recordkeeping Mistakes to Avoid • Assuming that all employees paid a salary are not due overtime • Improperly applying an exemption • Failing to pay for all hours an employee is “suffered or permitted” to work • Limiting the number of hours employees are allowed to record

5. CSAC Focus Group – May 4, 2010 • Invited 14 members of CSAC • Objectives: • Explain the Fair Labor Standards Act (FLSA) • Review the need for change • Gather input for the future vision • How can WSU comply with the FLSA requirements? • Sample of Outcomes: • “Don’t want time clocks” • “Keep it simple” • “Keep current flexibility” • “Use ‘comp time’ feature already in Leave Tracker” • “Must support 9 month contracts paid over 12 months”

6. CSAC Focus Group Recommendation Time Clock (a.k.a. TAS) • Leave Tracker • day/week • computer-based • flexible • simple Exception Reporting (i.e., current process)

7. Time Worked can soon be Recorded in Leave Tracker

8. Hours will be Recorded by the week

9. Questions? Comments?