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Feedback Team Deployment

Feedback Team Deployment. Division Safety Coordinators Meeting Kem Robinson November 14, 2008. ISM Feedback Teams Approach. Teams focus within home divisions until Nov. 21, 2008 Safety coordinators have classified non-office spaces Feedback teams have been organized into 20 teams of 2

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Feedback Team Deployment

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  1. Feedback Team Deployment Division Safety Coordinators Meeting Kem Robinson November 14, 2008

  2. ISM Feedback Teams Approach • Teams focus within home divisions until Nov. 21, 2008 • Safety coordinators have classified non-office spaces • Feedback teams have been organized into 20 teams of 2 • Assigned based on number of high priority spaces • Generally, keeping single divisions within a team • Division Safety Coordinators (DSCs) are main contact / coordination • DSCs are excluded from the 20 teams in order to focus on specific division weaknesses • DSC organize the deployment of the Feedback Team(s) within division • Concentrate on weak areas / multiple hazard environments • Use as an opportunity for quality assurance and training

  3. Guidance to Feedback Teams • No feedback visits during any HSS visit • Scoping: Dec. 3-4, 2008 • Planning: Jan. 12-16, 2009  Jan. 6-8, 2009 • Data Collection: Jan. 26 – Feb. 6, 2009 • Give Feedback to people immediately after conducting interview/inspection for maximum benefit. • Discuss with DSC (or other liaison) after each area completed. • DSC should ensure that all deficiencies be entered into CATS or QuickFixes (see additional details following slides) • Weaknesses in responses are not entered into CATS, but can be entered into http://ismfeedback.lbl.gov

  4. Feedback Interview Team • The first member of each team is the leader. • The initial goal is to cover just the priority 1, 2 and 3 areas in each Division. • MSD has, by far, the most spaces with priorities 1, 2 and 3. When a team completes visiting the Division assigned to it, the team leader should contact Rick Kelly to find out if MSD can use additional teams to do Feedback Interviews, otherwise it will not be possible to cover the priority 1, 2 and 3 areas in MSD, even with four teams assigned to MSD.

  5. ISM Feedback Teams

  6. Additional Details

  7. Preparation for DOE HSS Audit • By COB Nov. 21: Finish rolling stand downs of all personnel within each Division. This is currently on-going. • Starting Nov. 24: Cross-Divisional Feedback Interviews of all non-office spaces and associated programs. • Each review team will consist of two members from outside the division with coordination by someone from the division being interviewed (typically the Division Safety Coordinator for the division being interviewed). • The team member from the Division being interviewed (the Division’s Safety Coordinator) to arrange for the Area Safety Lead for the area being visited to be present during the Feedback Interview, in addition to those personnel who normally work in the area who should be interviewed, along with their supervisor(s) / the PI(s) for the area.

  8. Preparation for DOE HSS Audit • Each review team to probe familiarity of personnel interviewed with ISM and to consider potential safety-related issues with non-office space visited • It is the responsibility of the interviewed Division to arrange for all deficiencies immediately fixed and all other deficiencies found during each Feedback Interview to be entered into CATS at the web site: http://isswprod.lbl.gov/Cats/start.aspx. This web site has the option of entering immediately corrected deficiencies or those that will be corrected later. Findings that need to be entered into the CATS database should be given to the team member from the interviewed Division.

  9. Preparation for DOE HSS Audit • A person’s inadequate responses do not belong in the CATS database. Such items are to be stored in the ISM feed back database (ISMfeedback.lbl.gov), so they can be followed up. Please see the file “ISM_Feedback_Documentation.pdf” for a brief overview on using this database. • To avoid confusion with the DOE HSS • No feedback visits during any HSS visit • Scoping: Dec. 3-4, 2008 • Planning: Jan. 12-16, 2009 Jan. 6-8, 2009 • Data Collection: Jan. 26 – Feb. 6, 2009

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