Determining Current Practices for College and University E-Records Management Programs. Marcia Peri Archivist University of Maryland—Baltimore County. Lisl Zach School of Library and Information Science Louisiana State University. The research project.
Determining Current Practices for College and University E-Records Management Programs
University of Maryland—Baltimore County
School of Library and Information Science
Louisiana State University
“The library school can say all it wants about digital archiving, but the administration isn’t listening, and it isn’t giving us anything.”
archivist at a major state university
Support at the institutional level, e.g. provost, president, board of trustees, is essential for an effective overall e-records management program; even piece-meal development requires some high level support to make any real progress.
“We looked at the problem and decided that until the Provost or the head of OIT put some level of effort in, or some off-the-shelf software solution came along, it wasn’t going to happen.”
archivist at large private institution
Cooperation from the Office of Information Technology (or equivalent function) is essential; respondents indicated that one significant roadblock to managing digital assets is a lack of communication between archivists/records managers and “those computing folks”—involving the CIO in e-records management program development is key to success.
“The [enterprise-wide document system] planning committee was the most important thing [that has happened] because it includes the archivist, the VP for Financial Affairs, and IT.”
archivist at small private institution
Successful archivists/records managers have made strategic alliances with key players outside of the library and have communicated the potential risks/rewards associated with e-records management programs.