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Fire Prevention Risk Analysis

Fire Prevention Risk Analysis. Presentation to Town Council by the Master Fire Planning Committee November 23, 2009. The Law: What’s Required?. Fire Protection and Prevention Act 2(1) “Every municipality shall ,

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Fire Prevention Risk Analysis

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  1. Fire Prevention Risk Analysis Presentation to Town Council by the Master Fire Planning Committee November 23, 2009

  2. The Law: What’s Required? Fire Protection and Prevention Act 2(1) “Every municipality shall, • establish a program in the municipality which must include public education with respect to fire safety and certain components of fire prevention; and • provide such other fire protection services as it determines may be necessary in accordance with its needs and circumstances.” Fire Prevention Risk Analysis

  3. What is Required? As a minimum acceptable model to satisfy 2. (1) (a), municipalities are required to provide services listed below: * Simplified Risk Assessment * a Smoke Alarm Program with home escape planning * Fire Safety Education Material distributed to residents/occupants * Inspections upon complaint or when requested to assist with code compliance Fire Prevention Risk Analysis

  4. Fire is a problem of the community, therefore…. ….the solution must be found in the community Fire Prevention Risk Analysis

  5. What is a Master Fire Plan? • A master fire plan is a strategic blueprint for fire protection that addresses all local needs and circumstances based upon costs the community can afford. Fire Prevention Risk Analysis

  6. Mission Statement We will be responsive to the needs of the community through the delivery of a focused fire protection and prevention programs based on a continuum of risk assessment, targeted public education and prevention initiatives and in the case of an emergency, promptly respond with highly trained and motivated fire suppression team, ensuring that Tillsonburg will be regarded as a premiere and safe community in Ontario in which to live, work and visit. Fire Prevention Risk Analysis

  7. Step 1 – Establish Planning Context • Municipal Council approved the decision to develop a Master Fire Plan for Tillsonburg and resources needed to do so were committed. • The fire protection needs and goals of the community will be identified. • Any risk management work done to date will be assessed.

  8. Step 2 - Establish Work Teams • Representatives from the community and various disciplines and areas of expertise. • Develop terms of reference and established roles and responsibilities of team members. • We developed a project plan that includes a schedule, a list of deliverables and timelines.

  9. Step 3 - Analyze Risk • Gathered data including building stock and fire history. • Answering standard risk questions we identified 111 risks and hazards. • We prioritized the risks using standard probability and consequence assessment tools. • We evaluated our current capabilities to eliminate the risk.

  10. RISKS: Organizational Fire Prevention Public Education Suppression Administration Communications Mechanical Services Training Community: Assembly Institutional Residential Business/person services Mercantile Industrial Outside Events Agricultural/Resources Vehicles CAPABILITIES: 3 Lines of Defense: Public Education Fire Inspections Emergency Response Organizational Management Managing People Processes/Procedures Asset Management Step 4 - Evaluate Risks and Capabilities

  11. Step 5 - Prepare Action Plan • A range of options address the indentified risk gaps. • Options are prioritized. • An action plan includes the status of where the community is in terms of addressing its current fire protection needs. • Receive direction from Municipal Council in selecting the options listed in the action plan.

  12. The Status of the Fire Prevention Inspection Program in Tillsonburg Today Fire Prevention Risk Analysis

  13. Certificate of Compliance • Received originally in 2004. • The Town is obligated to undertake an annual self-compliance process by February, 2010, the results of which are questionable at this time. Fire Prevention Risk Analysis

  14. Fire Prevention Policy • The current policy is to conduct Fire Safety inspections upon request or complaint. • We are not doing this consistently. • Examples: • Delayed response to request inspections • Growing number of Fire Safety Plans waiting to be reviewed and implemented. Fire Prevention Risk Analysis

  15. Duty of Care • When the municipality enters onto a property and notes contravention of the Fire Code, then the municipality is responsible to ensure that corrective action is taken. • Failure to provide this Duty of Care places the municipality at risk to Absolute Liability exposure. The life safety of our citizens and visitors may also be at risk if violations are not corrected. Fire Prevention Risk Analysis

  16. Civil Case Law • Banihashem – Bakhtiari v. Axes Investments Inc. [2004] • Ingles v. Tutkaluk Constuction Ltd. (2000), • Smith v. v. Jacklin, [1994] • Buckingham Jubilee Ltd. Et al vs. City of St. Catharines 2007 Fire Prevention Risk Analysis

  17. Vulnerable Populations We do notregularly or routinely inspect • The Hospital, Nursing Homes, Retirement Homes and homes for special care. • Occupancies with large public assembly including schools, churches, restaurants or community centers • Occupancies containing multi-residential dwellings • Other higher risk occupancies including the mall or high, medium hazard industry. Fire Prevention Risk Analysis

  18. What Has Changed? • New Contemporary Legislation • Objective Based Building & Fire Codes • Including over 200 technical changes in 2007 • Ontario Fire Service Standards • Provincial Transfer of Responsibilities • Zero Tolerance Code Compliance • Changing Role of the Fire Chief • Changing Demographics in Tillsonburg • Community Growth and Expectations Fire Prevention Risk Analysis

  19. A Fire Prevention Program should be based on Provincial Standards and Guidelines. A Best Practice

  20. Duties of Fire Inspector • Enforcement of the FPPA, Ontario Fire Code • Prosecution as required. • Business registry inspections. • Liquor license application inspections. • Provincial ministry license inspections • Commenting Ontario Building Code. • Fire cause determination and investigation. • Commenting on Site and Zoning Plans. • Data compilation and record keeping duties. Fire Prevention Risk Analysis

  21. Time Required for Inspections One FTE = 1824 hours / year Source: County of Oxford, Town of Tillsonburg and the Simplified Assessment November, 2003.

  22. Staffing Comparables Source: Office of the Fire Marshal. See Report for full list of comparable communities

  23. Options to Eliminate Risk Fire Prevention Risk Analysis

  24. Option 1 • Council adopts a fire inspection policy which reflects that all inspections due to request or complaint are completed within 30 days; and that a Best Practice Inspection Frequency is adopted for higher risk occupancies; and that staff be increased in 2010 by two full time Fire Prevention Officers. Fire Prevention Risk Analysis

  25. Option 1 • Implications • Becoming non-compliant with the FPPA. • This could trigger the Office of the Fire Marshal to monitor the Fire Department, from all aspects, not just Fire Prevention. • Benefits • eliminating risks within the municipality. • Major increase to community safety • Major reduction of false fire alarms • New revenue opportunities to be examined (By-law enforcement) • Retrofit inspections completed within 3-5 year time period. • Estimate adequate staffing needs for a minimum 10 year period. • Remaining compliant under the section 2(1)a under the request and compliances Council adopts a fire inspection policy which reflects that all inspections due to request or complaint are completed within 30 days; and that a Best Practice Inspection Frequency is adopted for higher risk occupancies; and that staff be increased 2010 by two full time Fire Prevention Officers.

  26. Option 2 • Council adopts a fire inspection policy which reflects that all inspections due to request or complaint are completed within 30 days and that a modified regular inspection frequency is adopted and staff be increased in 2010 by one full time Fire Prevention Officer. • Review of staffing needs after 1 year. Fire Prevention Risk Analysis

  27. Option 2 • Implications - Commercial and Industrial occupancies inspected by request or complaint. • Inspection schedule subject to to fire investigations and prosecution activity. - Becoming non-compliant with the FPPA. This could trigger the OFM to monitor the Fire Department, from all aspects, not just Fire Prevention. • Benefits • Reduction of risks in the municipality. • Major increase to community safety • Major reduction of false fire alarms • Retrofit inspections completed within 5 - 7 year time period. • Estimate adequate staffing needs for a minimum 5 year period. • Remaining compliant with the FPPA Council adopts a fire inspection policy which reflects that all inspections due to request or complaint are completed within 30 days and that a modified regular inspection frequency is adopted and staff be increased in 2010 by one full time Fire Prevention Officer. Review of staffing needs after 1 year.

  28. Option 3 • Council adopts a fire inspection policy which reflects that only inspections due to request or complaint are completed in a timely fashion and that no occupancies will be inspected on a regular basis and further; that part-time fire prevention staff will be added to the fire department in 2010 and position to be reviewed on a yearly basis. Fire Prevention Risk Analysis

  29. Option 3 • Implications • Vulnerable populations may be at risk. • May fail to comply with FPPA. • Services or programs may be displaced • Inspections may not be made in accordance with standards (qualifications of inspector) • Fires & false alarms may continue to increase which may result in greater staff turnover. • Fires may not be investigated • Benefits • Some limited reduction of risk to municipality • May assist in remaining compliant under the section 2(1)a under the request and compliances Council adopts a fire inspection policy which reflects that only inspections due to request or complaint are completed in a timely fashion and that no occupancies will be inspected on a regular basis and further; that part-time fire prevention staff will be added to the fire department in 2010 and position to be reviewed on a yearly basis

  30. Recommendations • That this Report be adopted . • That the Town of Tillsonburg ensure timely compliance with Section 2.(1)(a) of the FPPA by adopting Option #2 of this Report. • That a comprehensive Fire Prevention Program be prepared and implemented for the Town of Tillsonburg. Fire Prevention Risk Analysis

  31. QUESTIONS

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