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Formats of Business Letter and Memorandum

Formats of Business Letter and Memorandum. Memorandum Format Memo may be labeled at top center, or not, as you see fit. Place your handwritten initials after your typed name in “From” line. Triple space after “Re” line, which may be labeled “Subject” instead.

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Formats of Business Letter and Memorandum

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  1. Formats of Business Letter and Memorandum

  2. Memorandum Format • Memo may be labeled at top center, or not, as you see fit. • Place your handwritten initials after your typed name in “From” line. • Triple space after “Re” line, which may be labeled “Subject” instead. • Single space within paragraphs; double space between paragraphs. [Memorandum] To: Mr. John Q. Public From: Any A. Person AAP [handwritten] Date: August 27, 2007 Re: Format of Memos Paragraph 1……………………………. …………………………………………… ………………………………………….. Paragraph 2……………………………. …………………………………………… …………………………………………… ……………………………………………

  3. Full Block Format • All lines begin at left margin. • No name line in return address--unless you are using preprinted stationery. • Double space between parts of letter; single space within parts of letter. • Quadruple space (i.e., 3 blank lines) between complimentary close and printed name, leaving room for signature. 123 Any St. Cookeville, TN 38505 August 27, 2007 Mr. John Q. Public 456 Any Ave. Cookeville, TN 38501 Dear Mr. Public: Paragraph 1…………………………… …………………………………………… ………………………………………….. Paragraph 2…………………………….. …………………………………………… Sincerely, [Signature] Printed name Notation

  4. Modified Block Format • Start return address, date, and signature block to right of center. • Otherwise follow format for full block format. • This format is sometimes referred to as Semiblock Format. 123 Any St. Cookeville, TN 38505 August 27, 2007 Mr. John Q. Public 456 Any Ave. Cookeville, TN 38501 Dear Mr. Public: Paragraph 1…………………………… …………………………………………… ………………………………………….. Paragraph 2…………………………….. …………………………………………… Sincerely, [Signature] Printed Name Notation

  5. Modified Block with Indentions Format • Indent first line of each paragraph 5 spaces. • Otherwise follow modified block format. • This format is sometimes referred to as Semiblock with Indentions format. 123 Any St. Cookeville, TN 38505 August 27, 2007 Mr. John Q. Public 456 Any Ave. Cookeville, TN 38501 Dear Mr. Public: Paragraph 1…………………………. …………………………………………… …………………………………………… Paragraph 2…………………………. …………………………………………… Sincerely, [Signature] Printed Name Notation

  6. Simplified Format • Replace Salutation with “Re” (or “Subject”) line. • Otherwise follow one of the other letter formats exactly. • Use this format when no recipient name is known or when name is of ambiguous sex and actual sex of letter recipient is unknown (i.e., Pat Smith). 123 Any St. Cookeville, TN 38505 August 27, 2007 Pat Smith 456 Any Ave. Cookeville, TN 38501 Re: Paragraph 1………………………… …………………………………………… ………………………………………….. Paragraph 2………………………… …………………………………………… Very truly yours, [Signature] Printed Name Notation

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