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Digits-to-Digits [D2D] Overview and Monthly Project Update 13 December 2013

Digits-to-Digits [D2D] Overview and Monthly Project Update. Digits-to-Digits [D2D] Overview and Monthly Project Update 13 December 2013. Agenda. Roll Call D2D Overview Onboarding Overview Configuration Site-to-Site Connections Details Configuration Process and Overview D2D Status

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Digits-to-Digits [D2D] Overview and Monthly Project Update 13 December 2013

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  1. Digits-to-Digits [D2D] Overview and Monthly Project Update Digits-to-Digits [D2D] Overview and Monthly Project Update 13 December 2013

  2. Agenda • Roll Call • D2D Overview • Onboarding Overview • Configuration • Site-to-Site Connections Details • Configuration Process and Overview • D2D Status • Technical Tasks • Business Tasks • Next Steps • VSO Action Required • Questions and Feedback

  3. D2D Overview • What is D2D? • D2D is an electronic claims submission solution for VSOs who have proprietary Claims Management System (CMS) • D2D is a data exchange between two systems • D2D is strictly backend functionality • Who are the users of D2D? • D2D’s user base are the VSOs with proprietary CMS • What are the benefits of D2D? • It streamlines the claims management process. Reduces the amount of time it takes to submit a claim • It cuts postage, printing and paper costs • It decreases errors that may occur via manual entry of data • It allows for the claim to be submitted electronically

  4. The D2D Transformation Eliminate Paper and Reduce Cost and Time Current Paper Model Accredited Partner VA Future Digital Model Accredited Partner VA

  5. Onboarding Overview • What is onboarding? • Onboarding is the process of acquiring and absorbing or taking on new users into a system • Importance • It provides a process for the VSOs to follow and learn how they can become users of the D2D functionality • Requirements • Data Transfer Agreement (DTA) • Memoranda of Understanding (MOU) • Configuration Matrix • VLER-DAS Request Form • SSL Certificate

  6. Configuration Matrix Details • What is the Configuration Matrix? • A technical document • Requests Information about the VSO’s Network • Internet Connection Site/Partner • VPN Tunnel Information • Network Traffic Information between VA and Partner ( VSO) • Business POC Information • Technical POC Information • Be careful with information in this document

  7. Site to Site Connection Diagram

  8. Configuration Process and Testing Overview • VSO successfully complete and submit documents below to VRM POC: • DTA • MOU • Configuration Matrix • VLER-DAS Request Form • SSL Certificate • VRM/D2D POCs will submit document to OIFO POCs • OIFO POC creates a Request for Change (RFC) and submits the documents above • The RFC is approved by ISO, CIO and Privacy Officer • Reviewed by a random generated technical review board • Submitted to Enterprise Security Change Control Board (ESCCB) Chair for Approval • NSOC created a ticket • NSOC schedules a call with the VSO’s POC and NSOC for connection testing • Process can take between 10-30 days

  9. Technical Tasks VA D2D Architecture Status: • Requirements and technical documentation handoff to new VIERS Team completed • Conducted Technical Deep-dive sessions with VIERS team regarding Phase 1 D2D Requirements • D2D IMS being updated • D2D Mock Services under development • Remaining D2D web services work under development

  10. Business Tasks VSO D2D Onboarding/Testing Status: • Pilot group (9) finalized and submitted MOU and DTA’s • Pilot participant meetings being held weekly • Collecting final document requirements for connectivity testing • Coordinating connectivity testing in addition to planning steps for mock testing and SoapUI Testing • Finalizing UAT Test Plan • Drafting UAT test scenario’s and test account setup for end to end test VSO D2D Support Email box set up and operational: • Responding to business and technical support questions at : D2D.VBACO@va.gov

  11. Next Steps Technical Tasks • Complete connection testing for Pilot VSOs • Begin SoapUI Mock Testing Business • Complete 21-0781 and 21-8940 requirements

  12. VSO Action Required • Submit Signed MOU, DTA and Certificates (If applicable) • Be ready for VA Network security personnel to perform connection testing. • VSO Vendor systems continue development of Forms into XML format

  13. Questions and Feedback For general and technical questions contact : d2d.vbaco@va.gov

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