Building branch of CO/RO

1. Building branch of CO/RO Overview of the functions

2. Introduction • An important branch that oversees infrastructure availability • Monitoring and control essential to maintain • a very high look and feel and • protect department’s interest • Your role is vital in careful follow up through timely intervention

3. Functional areas • Departmental buildings • Rented buildings • Staff quarters • Sites • Ongoing projects

4. Departmental buildings • Departmental buildings need periodical maintenance • To be protected against encroachment • Major repairs • Register of departmental buildings – subsidiary register to contain all details • Drawings/plans need to be preserved carefully

5. Departmental buildings • Maintenance of the buildings to be taken up every 5 years • Co-ordination with civil and electrical wing • Monitoring of various stages of the work is needed to ensure quality

6. Staff quarters • Maintenance of register of staff quarters available • Allotment • Retention cases exceeding two months • Periodical maintenance

7. Departmental sites • Maintenance of register of vacant sites • Monitoring to prevent encroachments • Follow up of court cases in instances of encroachment • Fencing and construction of compound wall

8. Rented buildings • Maintenance of register of rented buildings • Ensuring availability of lease deed • Renewal of lease deed • Holding FRAC for fixing or revision of rent • Follow up of court cases • White washing

9. Ongoing projects • Types • Construction projects • Project arrow look and feel • Maintenance activities on departmental buildings • Action at CO/RO • Liaison with civil and electrical wing • Follow up for completion before target date with special focus on project arrow offices • Approval of estimates