tco eprocurement project
Download
Skip this Video
Download Presentation
TCO eProcurement Project

Loading in 2 Seconds...

play fullscreen
1 / 20

TCO eProcurement Project - PowerPoint PPT Presentation


  • 137 Views
  • Uploaded on

TCO eProcurement Project. Mid - Phase 4 DRB Update 18 July 2007. Agenda. Meeting Objectives Safety Moment Phase 4 Activities and Status Production changeover impact Preliminary Site Readiness Assessment Next Steps. Meeting Objectives. PHASE 2 Generate & Select Alternatives(s).

loader
I am the owner, or an agent authorized to act on behalf of the owner, of the copyrighted work described.
capcha
Download Presentation

PowerPoint Slideshow about ' TCO eProcurement Project' - tale


An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -
Presentation Transcript
tco eprocurement project

TCO eProcurement Project

Mid - Phase 4 DRB Update

18 July 2007

agenda
Agenda
  • Meeting Objectives
  • Safety Moment
  • Phase 4 Activities and Status
  • Production changeover impact
  • Preliminary Site Readiness Assessment
  • Next Steps
meeting objectives
Meeting Objectives

PHASE 2Generate &

Select

Alternatives(s)

PHASE 3Design &

Plan

PHASE 5Transfer &

Operate

PHASE 1Identify & Assess

Opportunity

PHASE 4Build &

Deploy

We are Here

  • Overview of Project Status
    • Phase 4 Accomplishments
    • Execution plan update
    • Issues/Concerns
  • Project Schedule validation
phase 4 deliverables
Phase 4 Deliverables

Phase 1

Phase 2

Phase 3

Phase 4

Phase 5

Identify & Access Opportunity

Generate & Evaluate Alternatives

Design & Plan

Build & Deploy

Transfer & Operate

P3- Complete reviews and document To-Be Business Processes

P3- Prepare System Environments (QA)

P4- Continue Change Management Activities

P4- Prepare System Environments (PRDN)

P4- Ready Suppliers

P4- Ready Internal End-Users

P4- Ready System (Ariba and JDE OWxe)

P4- Execute Production Changeover Plans

P4- Startup (Go-Live)

P1/P5- Continue Project Management Activities

4

key accomplishments
Key Accomplishments
  • Train the Trainer

Daily knowledge transfer sessions initiated to strengthen team capabilities.

  • Contracts Data Migration:

2 Dry-runs of contract migration implemented. Target date full resolution of errors is end of July.

  • System Configuration

Ariba configuration files 80% completed. DOA data for internal users pending.

  • Business Process definition
  • All To-Be processes defined agreed and documented. Desk reference guides developed
  • Change Management:
  • Targeted sessions in progress with functional groups to discuss impact of eProcurement on work processes
  • Supplier Enablement:
  • All TCO suppliers enabled for Ariba transactions. Supplier catalog coverage for Tier 1 =58%
key accomplishments contd
Key Accomplishments - contd
  • Testing:
  • Test Scenarios documented for all functional areas. QA testing 80% completed
  • Training:
  • Training enrolment in progress. Internal training scheduled for August 01. Supplier training scheduled for August 25.
  • Communication:

Key project communications prepared as per plan. Russian interpretation in progress. Communications integrated to cutover plan

  • Production Cutover:

Cutover plan finalized and work arounds established for processes that will be suspended.

  • Project Metrics:

Project metrics defined and documented. Ongoing metrics for production support established.

project issues risks concerns
Project Issues/Risks/Concerns
  • Network:
  • Network response time improvement remains a criteria for go-live.
  • Cyrillic functionality:
  • Full Bi-directional transfer of data not functional. Going live with this will require additional work by AP to update JDE data.
  • Go-Live date :
  • Phase IV activities are driven by Go-Live date. Critical to firm up date ASAP.
lessons learned
Lessons Learned
  • Change management is the single biggest challenge. You can’t do enough change management.
  • Examine and “fix” existing business processes before automating them. Ensure that process re-engineering efforts are accepted by all stakeholders.
  • Having high quality catalog content is critical to end user compliance.
  • E-learning for a complex system is not effective. It’s better to train face-to-face.
  • A key to successful implementation is creating a strong support structure –helpdesk, system administration, IT support.

The Aberdeen Group

“Best Practices in eProcurement”

production changeover
Production Changeover
  • Go-live Date Constraints
    • Availability of new network. Estimated lead time is 2 – 3 months from end of June 2007.
    • Month end closing
    • Minimal down time (Project estimate is 5 days)
  • Key Precursors for Go-live
    • TCO passes Site Readiness Criteria
    • DRB approval for production changeover
    • Production Support Model well publicized
preliminary site readiness assessment overall assessment
Preliminary Site Readiness AssessmentOverall Assessment

IS=Total Importance Score : AS1=Total Assessed Score % : AS2=Total Critical Assessed Score %

eprocurement definition of success
eProcurement Definition of Success
  • The implementation of a fully integrated eProcurement solution providing
    • reliable technology, with
    • associative business processes
  • which meet TCO requirements for
    • operational excellence, and
    • generates sustainable process efficiencies and cost savings.
  • The Key success elements are
    • Achieve Business Case
    • Achieve Full Integration with JDE
    • Achieve Full Utilisation of eProcurement
    • Achieve Supplier Adoption
    • Install Adequate System Support Structure
eprocurement success metrics
eProcurement Success Metrics
  • The percentage of spend and transactions on goods and services channelled (or ordered) through eProcurement. 80%
  • The percentage of spend placed through priced catalogs materials 20-25%, services – 50%
  • The extent of reduction in invoice processing cycle time - TBD
  • The extent of reduction in materials order processing time - TBD
  • The levels of participation and usage of eProcurement by preferred suppliers – 100%
  • The level of satisfaction with eProcurement System by internal end-users – 50 % of users 3 out of 5. ( 3 month after go-live)
  • The deployment completed with schedule time frames and project cost estimates
next steps
Next Steps
  • Aug 01: Complete & Submit Configuration files
  • July 20: Complete contracts migration testing
  • Aug 01: Train Internal TCO users
  • Aug 20: Complete system testing
  • Aug 29: Go/No Go meeting scheduled
  • Aug 25: Train Suppliers

Are there any topics or focus areas that you would like us to cover with you before the Go/No-Go or during the Go/No-Go meeting?

preliminary site readiness assessment system ready
Preliminary Site Readiness AssessmentSystem Ready ?

I=Importance (1-5) : CS=Completion Status %

AS1=Assessed Score (I x CS) : AS2=Critical Assessed Score (I x CS: Criteria 5 only)

preliminary site readiness assessment system meets business needs
Preliminary Site Readiness AssessmentSystem Meets Business Needs ?

I=Importance (1-5) : CS%=Completion Status

AS1=Assessed Score (I x CS%) : AS2=Critical Assessed Score (I x CS%: Criteria 5 only)

preliminary site readiness assessment suppliers ready
Preliminary Site Readiness AssessmentSuppliers Ready ?

I=Importance (1-5) : CS%=Completion Status

AS1=Assessed Score (I x CS%) : AS2=Critical Assessed Score (I x CS%: Criteria 5 only)

preliminary site readiness assessment site ready
Preliminary Site Readiness AssessmentSite Ready ?

I=Importance (1-5) : CS%=Completion Status

AS1=Assessed Score (I x CS%) : AS2=Critical Assessed Score (I x CS%: Criteria 5 only)

preliminary site readiness assessment post deployment support in place
Preliminary Site Readiness AssessmentPost-Deployment Support In-Place?

I=Importance (1-5) : CS%=Completion Status

AS1=Assessed Score (I x CS%) : AS2=Critical Assessed Score (I x CS%: Criteria 5 only)

ad