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Special Rating Areas Roles and Responsibilities ATHCID

Special Rating Areas Roles and Responsibilities ATHCID. 13 November 2012 and 28 January 2014. Presented by: Inter-Services Liaison Dept. - Finance. Legal framework. SRA By-Law - Section 22 of MPRA - MFMA - MSA - Constitution (Schedules 4 & 5) - Comp Act NPC (Sect 21)

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Special Rating Areas Roles and Responsibilities ATHCID

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  1. Special Rating Areas Roles and ResponsibilitiesATHCID 13 November 2012 and 28 January 2014 Presented by: Inter-Services Liaison Dept. - Finance

  2. Legal framework • SRA By-Law - Section 22 of MPRA - MFMA - MSA - Constitution (Schedules 4 & 5) - Comp Act NPC (Sect 21) • SRA Policy • Rates Policy • Credit Control and Debt Collection Policy

  3. Documentation • SRA By-law • SRA Policy • Frequently Asked Questions • Establishment Timelines • Presentation: Introduction • Finance Agreement • List of existing SRAs • Generic MOI

  4. RELATIONSHIPS CoCT • Guide establishment process • Finance Agreement • Compliance • Political representation • Service Departments • Billing • Receipting • Debt management SRA MEMBER • Mandate to implement Business Plan • Non-profit Company membership

  5. Monitoring & Oversight by City Post Establishment • Compliance • Extension of boundaries • Renewal of term • Companies Act • Annual reports and Implementation Plan • Payments • Review annual budgets • Annual Financial Statements

  6. Role of SRA Boards • Implementation of Business Plan • Appoint service providers / staff • Manage daily operations • Compliance with Companies Act (MOI) • Board meetings • AGM • Audited AFS • Appointment of Directors • Appointment of Auditors • Chairman’s Report / Annual Report

  7. Role of SRA Boards continued/… • Compliance with SARs requirements • VAT and Tax • Compliance with SRA By-law and SRA Policy • Financial reporting • Annual budgets with implementation plan • Renewal applications • Interaction with appointed politician(s) on SRA Board • Interaction with Council service departments • Submit Annual Report and audited AFS to Subcouncil • Provide input to IDP and Council budget

  8. Role of Service Departments • Review Business Plan of pending SRA iro feasibility and alignment with SDBIPs / IDP • Review Business Plan of SRAs • Interact with SRAs in respect of services (co-operation, co-ordination and synchronisation)

  9. Role of Finance • Inter-Services Liaison Department • Establishment process • Annual review and alignment of SRA By-law and SRA Policy with legislation and best practice • Compliance by SRA with SRA By-law, SRA Policy, relevant legislation (MFMA, MSA, MPRA and Companies Act) and Finance Agreement • Financial reporting between SRA and City • Reports to Finance Portfolio Committee, Mayco & Council

  10. Role of Finance continued/… • Inter-Services Liaison Department / continued… • Oversight and monitoring function • Financial modelling to determine c/r and ensure affordability and sustainability • Ongoingpurification of data (Property and other) • Interact with Revenue in respect of billing and debt management • Process monthly payments to SRAs • Annual review of accumulated retention • Ongoing advice and guidance to SRAs

  11. Role of Finance continued/… • Budgets • Include bottom-line SRA Budgets in the City’s Budget • Revenue Department • Billing, receipting / collection • Debt management in respect of SRA arrears • Apply exemption criteria for relief • Valuations • Ongoing valuation roll purification

  12. Role of Finance continued/… • Expenditure • Physical payments • Treasury • Consolidation of SRAs AFS with City’s AFS • Supply Chain Management • Vendor management

  13. Role of Subcouncils • Nomination of political representatives • Noting SRA Annual Reports and AFS • Ad hoc interventions with SRAs

  14. Role of Politicians • Appointed by Executive Mayor • Attend, participate but not to vote at SRA Board Meetings (Not an observer) • Be familiar with content of Business Plan of SRA • Interact regarding matters of mutual concern • Facilitate pooling of resources for maximum benefit to community • Guide SRA regarding functions to be aligned with IDP

  15. Role of Politicians/continued… • Facilitate service delivery from City where lacking or unacceptable • Inform SRA of City’s vision and bigger picture approach as SRAs are localised • Serve as link with Subcouncil and City to maximise efficiency • Refrain from involvement with daily administration and operational matters (legal opinion) • Guard against Council abdicating responsibilities

  16. SRA Team contact details • George van Schalkwyk george.vanschalkwyk@capetown.gov.za 021 400 1985 • Eddie Scott eddie.scott@capetown.gov.za 021 400 1872 • Joepie Joubert joepie.joubert@capetown.gov.za 021 400 5138 • Runan Rossouw runan.rossouw@capetown.gov.za 021 400 5148

  17. Questions

  18. Let us work togetherfor a better city

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