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FP7 SESAM FORCE Reporting Tools Access through the Participant Portal

FP7 SESAM FORCE Reporting Tools Access through the Participant Portal http://ec.europa.eu/research/participants/portal. HELPDESK : For Consortium  Digit eFP7 team e-mail: ec-research-it-helpdesk@ec.europa.eu Phone: +352 43 01 31 570. FP7 SESAM Electronic submission of Reports

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FP7 SESAM FORCE Reporting Tools Access through the Participant Portal

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  1. FP7 SESAM FORCE Reporting Tools Access through the Participant Portal http://ec.europa.eu/research/participants/portal

  2. HELPDESK : For Consortium Digit eFP7 team e-mail: ec-research-it-helpdesk@ec.europa.eu Phone: +352 43 01 31 570

  3. FP7 SESAM Electronic submission of Reports and Deliverables Access through the Participant Portal http://ec.europa.eu/research/participants/portal

  4. WORKFLOW Consortium Log on on the Participant Portal(with Ecas account – appropriate Role has been defined) Go to the tab ‘MY PROJECTS’ Participant Portal For the concerned Project,click on (Reports and Deliverables) Coordinator and Beneficiaries fill in the Reports and upload the Deliverables Coordinator submits the Reports and the Deliverables to Cleansky Cleansky SESAM The Project Officer checks the Reports and the Deliverables (possibility to request a Revision)

  5. Access the Participant Portal • Participant Portal (FP7 Projects ONLY !!) • http://ec.europa.eu/research/participants/portal (1) (2) (3) RD : Hyperlink to Reporting and Deliverables Note : Phase « Active » means that the Grant Agreement has been signed

  6. SESAM Reports and Deliverables

  7. Deliverables

  8. FP7 DELIVERABLES Consortium Cleansky • 2 STEPS • The Coordinator/Beneficiary uploads his Deliverables • 2) The Coordinator validates and submits them to Cleansky • View Deliverable(s) • Accept • Ask for revision A new version has to be uploaded

  9. Deliverables 2 possibilities 1) The titles of the Deliverables have NOT been defined during the Negotiation of the Projet while using the NEF IT module: The Coordinator and the Beneficiaries encode the titles and upload the Deliverables.The Coordinatorvalidates them andsubmits them to Cleansky. 2) The titles of the Deliverables have been defined during the Negotiation of the Project while using the NEF IT module (in the Work packages chapter): The Coordinator and the Beneficiaries upload the Deliverables. The Coordinator validates and submits them to Cleansky

  10. Create new Deliverable by Beneficiary (if Titles not defined during the Negotiation in NEF)

  11. Encode Work Package no, Title, … Upload the Deliverable (Browse… button)Save Note: the (*) are mandatory fields

  12. Beneficiary screen: Result of uploading Benef. Coordinator validates Benef. (2) (1) View

  13. Coordinator submits the Deliverableto Cleansky Benef. Benef. Note: temporary status

  14. Deliverable goes in « Submitted deliverables »(Mail automatically sent to the Project Officer in Cleansky) Benef. If Deliverable accepted by Project Officer in Cleansky Status « Accepted » Benef. If Deliverable rejected by Project Officer in Cleansky Status « Rejected » Note: a new version should be uploaded….

  15. IF the Titles of the Deliverables have been defined during the Negotiation (NEF IT module on the Participant Portal)then they will appear under the ‘Expected Deliverables’(when the Grant Agreement is signed) NEF SESAM

  16. Reports Publications, Patents, Dissemination Activities and ExploitableForegrounds

  17. FP7REPORTS Consortium Cleansky • 2 STEPS • The Coordinator and the Beneficiaries create, save, modify, complete the Reports • 2) The Coordinator submits the Reports to Cleansky • Display Report • Download Attachment • If needed : • Ask for a revision Report(s) can be modified again

  18. Periodic Report

  19. Periodic Report During the course of the project • DECLARATION BY THE SCIENTIFIC REPRESENTATIVE OF THE PROJECT’S COORDINATOR • PUBLISHABLE SUMMARY • CORE OF THE REPORT • 3.1 PROJECT OBJECTIVES FOR THE PERIOD • 3.2 WORK PROGRESS AND ACHIEVEMENTS DURING THE PERIOD • 3.3 PROJECT MANAGEMENT • DELIVERABLES AND MILESTONES TABLES Note: To be submitted within 60 days at the end of each Reporting Period (including the last Reporting Period)

  20. Select the Report type and the Reporting Period and click Create New Report (1) (2) (3)

  21. Periodic Report (1)

  22. Periodic Report (2)

  23. Periodic Report (3)

  24. Periodic Report (4) Mandatory !!!!

  25. Periodic Report (5)

  26. Periodic Report (6)

  27. Periodic Report not submitted goes in« Intermediate Reports » Click on hyperlink to modify, submit ….

  28. Attachments

  29. Report cannot be submitted if mandatory fields are not filled

  30. Submit Report to Cleansky A automatic email is sent to the Project Officer in Cleansky

  31. Publications Patents Dissemination Activities Exploitable Foregrounds Note: The Publications, Patents, Dissemination Activities and Exploitable Foregrounds List appear in the Final Report

  32. Publications List (1)

  33. Publications List (2)

  34. Patents

  35. Dissemination Activities

  36. Foregrounds List

  37. Final Report Final Report (Distribution of the financial contribution Report)

  38. Final Report • FINAL PUBLISHABLE SUMMARY REPORT • DISSEMINATION AND USE OF FOREGROUND • 2.1. Dissemination activities • 2.2. Publications peer reviewed • 2.3. Use of foregrounds: Exploitable foreground and plans for exploitation • REPORT ON SOCIETAL IMPLICATIONS Note: To be submitted within 60 days after the end of the project

  39. Create Final Report (1) (2)

  40. Final Report (1)

  41. Final Report (2)

  42. Final Report (3)

  43. Final Report (4)

  44. Final Report (5)

  45. Create Final ReportFinancial Contribution Distribution (1) (2) Note: Within 30 days after receipt of the final payment of the EU financial contribution

  46. Final Report EU Financial Contribution Distribution

  47. FP7 FORCE Electronic submission of Form Cs Access through the Participant Portal http://ec.europa.eu/research/participants/portal

  48. FORCE • Web based tool to edit and submit Forms C • Force : FORM CEDITOR Key services offered by FORCE • The preparation of FP-7 FORM Cswith updated and correct contract information of each Beneficiary in the Project • Printing of Forms C • Electronic submission of FORM Cs to Cleansky (signed paper version to be sent afterwards) • Correction of Form Cs after revision asked by Cleansky

  49. Access : through the Participant Portal http://ec.europa.eu/research/participants/portal FR : Hyperlink to Financial Reporting (FORCE) Note : Phase « Active » means that the Grant Agreement has been signed

  50. WORKFLOW Consortium Participant Portal Log on on the Participant Portal(with Ecas account – appropriate Role has been defined) Go to the tab ‘MY PROJECTS’ For the concerned Project click the button Coordinator and Beneficiaries fill in Form Cs Coordinator submits all Form Cs to Cleansky Cleansky FORCE The Project Officer checks the Form Cs (possibility to request a revision)

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