A guide to strengthen the capacity of promotoras
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A Guide to Strengthen the Capacity of Promotoras. Mobilizing the Community Unit 5. Objectives. Define and describe your community. Understand how to gain and maintain commitments within and beyond the community. Communicate with the community through multiple channels.

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A guide to strengthen the capacity of promotoras

A Guide to Strengthen the Capacity of Promotoras

Mobilizing the Community

Unit 5


Objectives
Objectives

  • Define and describe your community.

  • Understand how to gain and maintain commitments within and beyond the community.

  • Communicate with the community through multiple channels.

  • Understand how to form partnership and support for the coalition.



Mobilizing the community means engaging all sectors of the defined community in a community-wide plan.


This involves identifying existing community groups, engaging formal and informal leaders and involving service organizations active in the community.


Community mobilization steps
Community Mobilization Steps engaging formal and informal leaders and involving service organizations active in the community.


Community mobilization steps1
Community Mobilization Steps engaging formal and informal leaders and involving service organizations active in the community.

  • Define the community.

  • Complete a Community Profile.

  • Inform other groups and the community about your coalition.

  • Obtain the commitment of the community.

  • Organize the community group/coalition (Structure, roles, etc).


Community mobilization steps2
Community Mobilization Steps engaging formal and informal leaders and involving service organizations active in the community.

  • Organize an advisory committee.

  • Create a participant responsibility agreement and a funds management agreement.

  • Conduct community meetings.

  • Prepare for collecting data.


Step 1 define the community
Step 1 Define the Community engaging formal and informal leaders and involving service organizations active in the community.

  • The community mobilization process starts by defining a community.

  • It can be done geographically, politically, or demographically.

  • A community can be a town, city county, or district. Or, it can be a housing project, school district, or school.

  • This step (exercise) will help define whom you serve and what the coalition can do.


Step 2 community profile
Step 2 Community engaging formal and informal leaders and involving service organizations active in the community.Profile

  • It is getting to know your community well.

  • The information is gathered overtime from several sources (census, county, etc), and with help of the coalition.

  • This step will help you identify different groups to include in your coalition.

  • It will also help you approach your community and solve communication problems.


Step 3 inform others about
Step 3 Inform Others About… engaging formal and informal leaders and involving service organizations active in the community.

  • As you inform others about your coalition consider who needs to know about your efforts and who else should be invited into the group:

    • Be consistent with your message to others.

    • Community Mobilization takes time and energy.

    • Continue with your efforts until you feel that there is interest and there are resources for your community group/coalition.


Step 4 obtain the commitment
Step 4 Obtain the Commitment… engaging formal and informal leaders and involving service organizations active in the community.

  • As community group/coalition you would need to establish collaboration and motivate other groups to work together.

  • Develop collaborative relationships with:

    • Public and Private Sector.

    • Regional, State, and National Organizations.

    • Academics institutions, etc

  • They can help you with: Capacity Building, Problem Solving, Data Analysis, etc.


Activity
Activity engaging formal and informal leaders and involving service organizations active in the community.

  • In your manual you will find:

  • Step One: Define Your Community; Handout # 5-2

  • Step Two: Conduct a Community Profile (Demographical Characteristics); Handout # 5-3

  • Step Three: Informing other groups about your coalition; Handout # 5-4

  • Step Four: Obtaining the Commitment of the Community (Inventory of Collaborating Groups), Handout # 5-5


Activity cont
Activity engaging formal and informal leaders and involving service organizations active in the community.…cont

Your group will decide on a community health issue/problem you want to work to practice the first 4 steps.

You will read, work, prepare and report the steps to the large group.

Decide who, if one or several persons will report to the large group;

Report by giving the name of each step, the objective, what did you do, and the work that you did as a small group.

You will have 30 minutes to prepare, and 5 minutes to report back to the large group.


Strategies for effective organizing
Strategies for Effective Organizing engaging formal and informal leaders and involving service organizations active in the community.


Community meeting exercise
Community Meeting Exercise engaging formal and informal leaders and involving service organizations active in the community.

The group/coalition needs to establish functional structures (committees) that will include the operating procedures to guide the group during the decision making process and other tasks.


Community meeting exercise cont
Community Meeting Exercise engaging formal and informal leaders and involving service organizations active in the community.…cont

Functional or Operating Procedures are things like format of a meeting and communication mechanisms. These procedures help monitor the process, strengthen the group process, and to create a shared vision and a sense of ownership.

This is your first meeting as a group. Go to handout # 5-6 Role-Play Meeting in your manual.It explains how to conduct a meeting. Review the handout now


Community meeting exercise cont1
Community Meeting Exercise engaging formal and informal leaders and involving service organizations active in the community.…cont

  • All of you are invited to attend the meeting but for the purpose if this activity we will need the following volunteers to role-play:

    • A meeting facilitator - (1 person – already selected by trainer)

    • Community Group Members - (10 persons)

    • Executive/Steering Committee - (4 persons from the Community Group)

    • A Local Coordinator - (1 person)


Community meeting exercise cont2
Community Meeting Exercise engaging formal and informal leaders and involving service organizations active in the community.…cont

The “meeting facilitator” will begin the meeting following the instructions given to him/her

The facilitator will provide you with the meeting agenda and the roles and responsibilities sheets: Executive/Steering Committee, Local Coordinator, and Community Group. Read and get familiar with the roles and responsibilities, and discuss them with the other member of the group.


Community meeting exercise cont3
Community Meeting Exercise engaging formal and informal leaders and involving service organizations active in the community.…cont

Pretend that this is your first time participating in a meeting and it is OK to make mistakes.

Follow the “meeting facilitator” instructions to proceed with the meeting. Look at the time assigned for each agenda item and remember that the meeting will last 35 minutes. You can have a person in charge of timing.


Congratulations
Congratulations! engaging formal and informal leaders and involving service organizations active in the community.


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