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Just for the record

Just for the record. Bibliographic Data – where we were, where we are, where we’re going. Huw Jones libraries@cambridge. “Data about Data”. our metadata. Is it Newton?. NO. Is it Voyager?. NO. UL and Dependents Departments and Faculties A-E Departments and Faculties F-M

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Just for the record

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  1. Just for the record Bibliographic Data – where we were, where we are, where we’re going Huw Jones libraries@cambridge

  2. “Data about Data”

  3. our metadata

  4. Is it Newton? NO

  5. Is it Voyager? NO

  6. UL and Dependents Departments and Faculties A-E Departments and Faculties F-M Departments and Faculties O-Z Colleges A-N Colleges O-Z Affiliated Institutions Manuscripts Databases!

  7. Newton Voyager Hooke Web Interfaces Access Reports

  8. 8 databases University Library: 4 M Other libraries: 2.5 M Where we were

  9. Quality Duplication Data problems

  10. Quality - fullness of 2.5 M records in our databases 1 M short records

  11. Quality – coding

  12. Duplication

  13. Difficulty in resource discovery Patchy retrieval Lack of authority control Difficulty with standard deduplication Burden on staff time Ties us to multiple database model Effects

  14. Record sharing Short record enrichment Automated MARC correction Authority control Where we are now

  15. Departments and Faculties A-E and O-Z moved to a record sharing model Drawing up of guidelines for Cataloguing Automated tools to change the ownership of 825,000 records Legacy duplication of records Record sharing

  16. Duplicates lists

  17. Short record enrichment

  18. Of 1M short records 200,000 records processed 106,175 records updated Will enrich half of our short records? 500,000? Results

  19. Corrects MARC coding errors where it can do so without ambiguity In testing, 70,000 records processed in 2 days Over 200,000 errors corrected Automated MARC correction

  20. How to get from this … Automated MARC Correction • =LDR 00472nam\\2200157\a\4500 • =001 662002 • =005 20071205064734.0 • =008 071129s1985\\\\nyua\\\\\\\\\\001\0\eng\d • =020 \\$a9780961751111 • =100 1\$aBroecker, W.S.,$d1931- • =245 10$aHow to build a habitable planet ;$cBy Wallace S. Broecker. • =260 \\$aNew York ;$bEldigio Press,$cc1985 • =300 \\$a291p $bill $c23cm • =504 \\$aIncludes index. • =650 \0$aAstronomy. • =650 \0$aAstrophysics.

  21. to this! • =LDR 00453nam 2200157 a 4500 • =001 662002 • =005 20071205064734.0 • =008 071129s1985\\\\nyua\\\\\\\\\\001\0\eng\d • =020 \\$a9780961751111 • =100 1\$aBroecker, W. S.,$d1931- • =245 10$aHow to build a habitable planet /$cby Wallace S. Broecker. • =260 \\$aNew York :$bEldigio Press,$cc1985. • =300 \\$a291 p. :$bill. ;$c23 cm. • =504 \\$aIncludes index. • =650 \0$aAstronomy. • =650 \0$aAstrophysics.

  22. Bib id: 662002 How to build a habitable planet ; By Wallace S. Broecker. 100: UPDATE: Spaces inserted between initials in subfield _a 245: UPDATE: By uncapitalised at start of subfield c 245: UPDATE: Space forward slash inserted before subfield _c 260: UPDATE: Full stop inserted at end of field 260: UPDATE: Space colon inserted before subfield _b 300: UPDATE: Full stop inserted after the p in pagination 300: UPDATE: Full stop inserted at end of field 300: UPDATE: Illustration abbreviation has been corrected 300: UPDATE: Space colon inserted before subfield _b 300: UPDATE: Space inserted between digits and cm 300: UPDATE: Space inserted between digits and p in pagination 300: UPDATE: Space semi-colon inserted before subfield c Output

  23. No authority control in libraries@cambridge databases Script written to identify unauthorised headings Used program to correct headings Authority Control

  24. DepFacOZ – 2,243 name and subject headings changed, affecting 41,944 records DepFacAE – 620 subject headings corrected, affecting 6,841 records Authority check incorporated into Bib Check program Results

  25. Fewer of these: Where we are

  26. More of these:

  27. Fewer records Better records

  28. One fully deduplicated database of full, well coded records? Catalogue will always be a work in progress Improvements to Catalogue important not only to solve current problems but also to support future developments Where are we going?

  29. Data exists independently of Voyager Future developments will rely on quality of data to work effectively Pushing data out to i.e. discovery layers (Primo, Acquabrowser), platforms (WorldCat, Talis Platform) Linking to data from outside i.e. RSS feeds, reading lists FRBR

  30. Mixture of automated solutions and traditional cataloguing Catalogue and the records it is made up of are useful tools for the discovery, location and use of our resources We will be ‘Cataloguing’ for a long time to come!

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