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Self Evaluation and Reporting using TDM CA

Self Evaluation and Reporting using TDM CA. Anne Abramson Center for Social Services Research UC Berkeley Jana Rickerson Technical Assistant (TDM) Annie E. Casey Foundation . What this presentation contains:. Self Evaluation within Family to Family Review of TDM CA database

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Self Evaluation and Reporting using TDM CA

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  1. Self Evaluation and Reporting using TDM CA Anne Abramson Center for Social Services Research UC Berkeley Jana Rickerson Technical Assistant (TDM) Annie E. Casey Foundation

  2. What this presentation contains: • Self Evaluation within Family to Family • Review of TDM CA database • Quarterly reports • Reporting schedule and procedures • References and contact information

  3. Why collect data? • Family To Family Principles • Strong families lead to good outcomes • When children cannot remain at home, placing them in foster care or relative homes helps them achieve permanence • Connecting families to neighborhood and community sources of support strengthens them and enhances their ability to care for their children

  4. Distinction Between Process and Outcomes • Process examples: • Where is the meeting held? • Why are we holding the meeting? • Outcome examples: • What decision was made in the meeting (in or out of home, remain in current placement, return home)? • If placement was changed, what was the recommended type of placement?

  5. Facilitators Data Entry Guide • Data integrity • Need for common language within counties on process and outcomes

  6. TDM CA was developed to assist counties in collecting TDM meeting and child information • TDM CA allows counties to create basic reports regarding attendance, meeting participants, children involved, etc. • TDM CA data combined with the California Children’s Services Archive (CCSA) will provide counties with outcome data and quarterly report information for self-evaluation

  7. Data Collection via paper forms and TDM CA database • The TDM Meeting Form and Child/Youth Form capture basic information about the TDM • Forms designed to reduce redundancy with information are available in CWS/CMS • Counties can modify forms to suit their needs as long as basic information remains • Forms mirror TDM CA database

  8. Data Collection Review • VERY important to have Facilitator Data Entry Guide in place • Keeping track of customization [if applicable] • Consistent use of forms by people involved in TDM project

  9. TDM CA Database

  10. TDM CA Reports

  11. TDM CA Report Types

  12. TDM CA New Reports

  13. Quarterly Report • The quarterly report provides summary information on meeting frequencies, attendance, decisions and outcome information for each meeting type. • Much of this information can be pulled from TDM CA. Remaining information will be derived from the California Children's Services Archive (CWS/CMS data).

  14. California Team Decision Making (TDM) Quarterly ReportSection I http://cssr.berkeley.edu/cwscmsreports/ Child Involvement Report

  15. California Team Decision Making (TDM) Quarterly ReportSection II Meeting Attendance Report

  16. California Team Decision Making (TDM) Quarterly ReportSection II (cont.) Location Report

  17. California Team Decision Making (TDM) Quarterly ReportSection III Child Involvement Report

  18. California Team Decision Making (TDM) Quarterly ReportSection IV Recommendation Report

  19. Quarterly Report: Regular vs. Detail • Quarterly report turned in every quarter using database canned reports and estimates for all county numbers • Detail report will be generated semi-annually using canned reports and exporting data to UCB for linkage to CWS/CMS • Counties may be able to do detail on own if they have staffing and technical capabilities

  20. TDM CA to CCSA linkage • California Children’s Services Archive (CCSA) contains data for all CA counties • Linkage allows counties to keep TDM data collection to a minimum, only focusing on items unique to TDM process while still capturing needing information about outcomes

  21. TDM CA Export Tool

  22. County UCB Quarterly Report Detail Linkage Zipped, password-protected email Enter data TDM CA (MS Access) California Children’s Service Archive (CWS/CMS data) Export file: CWS/CMS IDs, meeting dates (MS Excel) Create Report Export Link using CWS/CMS ID numbers (SAS) Report file: County data, placement data (MS Excel) Enter summary data Quarterly report (MS Word)

  23. Quarterly Reporting Procedures • What to submit • Quarterly Report • Export spreadsheet for quarter • Submit to jrickerson@sbcglobal.net and cc: TDMSupport@lists.berkeley.edu

  24. Quarterly Reporting Timeline • First round- Due Nov 15th 2004 from start of first TDM to Q3 2004 (Sept 30, 2004) • Facilitators Data Entry Guide due December 1, 2004 • Real-time begins with Q4 2004 data due January 15, 2005

  25. Quarterly Reporting Schedule

  26. Team Decision Making (TDM) Database Documentation and TDM CA available at the TDM CA Support Page: http://cssr.berkeley.edu/tdm/

  27. For more information: Technical Issues: Anne Abramson Bill Dawson TDMSupport@lists.berkeley.edu Program Issues: Jana Rickerson jrickerson@sbcglobal.net Child Welfare Services (CWS/CMS) Reports http://cssr.berkeley.edu/cwscmsreports/ TDM CA Support Page http://cssr.berkeley.edu/tdm/

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