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2006 Aviation Supply Chain Business Conference. Small Business Workshop Crystal Ober & Harriett Reddrick Small Business Specialists June 6-8, 2006. WORKSHOP TOPICS. Auto IDPOs. BSM CHANGES NUMBERING BSM TERMS DIBBS ABVS BSM DELIVERY CASCADING SET-ASIDES FAST AWARDS AUTO IDPOS

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slide1

2006 Aviation Supply Chain Business Conference

Small Business Workshop

Crystal Ober

&

Harriett Reddrick

Small Business Specialists

June 6-8, 2006

auto idpos

WORKSHOP TOPICS

Auto IDPOs
  • BSM CHANGES
  • NUMBERING
  • BSM TERMS
  • DIBBS
  • ABVS
  • BSM DELIVERY
  • CASCADING SET-ASIDES
  • FAST AWARDS
  • AUTO IDPOS

SMALL BUSINESS ISSUES

  • SDVOSB PROGRAM
  • HUBZONE PROGRAM
  • SIZE PROTESTS
  • ELECTRONIC INVOICING
  • OMBUDSMAN SERVICE
slide3

BSM

DLA\'s Aviation Supply & Demand Chain Manager

  • BSM (Business Systems Modernization) replaces DLA’s legacy material
  • management systems with a state-of-the-art system linking the entire supply chain
  • from customer to supplier modified from commercial systems.
  • Effort restructured DLA systems as well as supply chain structure.
  • In October 2004, Product centers and OEM supplier teams were restructured and
  • renamed “Integrated Supplier Teams” and “Integrated Customer Team.”
  • Known as the Big Bang.
  • Completion in late 2006 when all DSCR NSNs should be migrated to BSM.
  • List of migrated NSNs is available at:
  • https://www.webflis.dlis.dla.mil/WEBFLIS/ASPscripts/pub_search_BSM.aspx
  • The website address for the Supplier Information Resources page of BSM is:
  • http://www.dla.mil/j-6/bsm/SIRC/default.asp
bsm rollout schedule from jan 06 dec 06 current as of march 7 2006
BSM Rollout Schedule From Jan 06 – Dec 06(Current as of March 7, 2006)

HQ – Operational Acctg.

LR GO/NO-GO Checkpoint

DSCC Operational Acctg – Pilot & Rollout

DSCP Operational Acctg

DSCR Operational Acctg

Maritme

NSN-269K

$423M

Maritme/Aviation

NSN145K

$417M

Maritme/

Land

NSN-242K

$630M

Medical 3

Pharm

NSN-25K

Itms-255K

$1,244M

DSCC

Med 2

ECAT

Itms-770k

$80M

Def WS

Detachmt

NSN-107K

$289M

Medical 1

Capital

Equipmt

$250M

C&E

NSN-40K

$646M

C&E

NSN100K

$663M

Medical 4

Med/Surg

NSN-38K

Itms-2K

$2,030M

C&T

Footwear

NSN-7.1K

$263M

C&E

NSN159K

$574M

Subs PV

FSE/DFS

NSN-3K

$56M

C&E

NSN-90K

$1,133M

STABILIZATION

STABILIZATION

DSCP

C&T

Drs Cloth

NSN-9 K

$245M

C&T

OCIE

NSN- 8K

$1,017M

Aviation

Deferred

NSN-75K

$675M

DSCR

Maritime/

Land

NSN-78K

$434M

Aviation

OEM

NSN-166K

$978M

Jan06 Feb06 Mar06 Apr06 May06 Jun06 Jul06 Aug06 Sep06 Oct06 Nov06 Dec06

Release 2.2 RTSO AMMA

slide5

Major Changes

DLA\'s Aviation Supply & Demand Chain Manager

  • Solicitation, Contract and Clause numbering
  • BSM Terms
  • DIBBS
  • ABVS
  • BSM Delivery Evaluation
  • Cascading Set-asides
  • FAST awards
  • AUTO IDPOs
slide6

Numbering Changes

DLA\'s Aviation Supply & Demand Chain Manager

  • BSM solicitations and awards begin with “SPM” or “SPE”. Legacy awards began with “SP0”
  • Clause numbering has changed to reflect BSM clause numbers. The Acquisition Reference List (aka Master Solicitation) reflects these changes. List of legacy and corresponding BSM clauses can be found at http://www.dscr.dla.mil/proc/CLAUSES/clauses.html
  • Clause numbers such as I94 or E6 are now being replaced by new clause numbers like I19A06 orE46A17
  • Purchase request numbers no longer begin with YPG, RPG or NPG and no longer have 14 digits. They now are 10 digit numeric (i.e. 0012303704)
slide7

BSM Terms

DLA\'s Aviation Supply & Demand Chain Manager

Customer Direct aka DVD (procurement request that comes directly from a vendor)

DLA Direct aka Stocked Item

FSC (Federal Supply Class) aka Material Group

Outline Agreement aka Long Term Contract.

Hub and Spoke Network: distribution network that allows vendors to ship new DLA materiel to any point in the network based on demand and supply plans. Materiel will be primarily bought to the Hubs (usually Tracy CA and Susquehanna PA) pushed to the Spokes

Supplier Relationship Management (SRM): management of relationships between DLA and selected suppliers. Managers will manage these suppliers to the levels of performance and performance targets specified in their contracts

Supply Planner: plans for supply requirements and creates and maintains Supply Plans. Part of Integrated Supplier Team

Demand Planner Plans for customer demand and creates and maintains Demand Plans. Develops, enriches and publishes the final Demand Plan forecast. Part of Integrated Customer Team

Customer Account Specialist (CAS) The customer facing point of contact on the Integrated Customer Team (ICTs)

slide8

DIBBS

DLA\'s Aviation Supply & Demand Chain Manager

  • New bid board will be DLA DIBBS website
  • www.dibbs.bsm.dla.mil.
  • Registration in Procurement Gateway DOES NOT register
  • your company in DLA DIBBS.
  • Info to help register and get profile set-ups can be found at
  • http://www.dscr.dla.mil/userweb/sbo/BSM%20Pamphlet%202005A.doc.
slide9

DIBBS SEARCH FEATURES

  • RFQ Searches

“Custom Queries” for NSN, FSC, RFQ #,

PR #, Nomenclature, Part Number, or Cage

“Show Onlys” for Items with Bid Sets, Fast

Award Candidates, Small Business

Set-Asides or IDPOs.

slide10

DIBBS HUBZone & Service Disabled Vet Searches

For HUBZone and Service Disabled set-aside searches:

Use “Text Search” to bring up HUBZone and

SDV set-asides.

Search by entering BSM clauses numbers under “Text Search” as follows:

Type in I19A30 for Service Disabled

Type in I19A01 for HUBZone

Systems Change Request has been requested to add SDV and Hub search blocks (like Small Bus Set Aside search button).

rfp searches

RFP SEARCHES

RFP Searches
  • More limited
  • Can search by Solicitations with Bid Sets
  • Cannot use HUBZone & SDV clauses for searching
  • Use FedBizOpps for in-depth searches
exceptions to public posting
Exceptions to Public Posting

Exceptions to Public Posting

  • Some RFQs are posted to restricted area of DIBBS.
  • Only Cages to whom the buyer directs the solicitation can view the RFQ.
  • Used only for mandatory sources of supply—JWOD and 8(A) solicitations.
slide15

ABVS

DLA\'s Aviation Supply & Demand Chain Manager

  • Prior to January 2006, contracts performed in BSM were not counted toward the vendor’s ABVS score.
  • In December 2005, vendors were informed that BSM performance data from June 1 – December 31, 2005 would be made available through the challenge process prior to its inclusion in your ABVS score, with inclusion expected to take place in March 2006.
  • After input from vendors, a decision was made to utilize BSM data for award issued January 1 2006 and forward.
  • In addition, effective January 1, 2006, ABVS will also begin to capture performance data on awards for non-NSN items.
  • As always, vendors are strongly urged to review their performance data often and coordinate with the appropriate ABVS Administrator to resolve any concerns. ABVS POC is Carolyn Harris 804-279-6431 or Mary Ann Hubbard 804-279-5790.
exceptions to public posting1
Exceptions to Public Posting

BSM DELIVERY EVALUATION

  • Clause 52.211-9011 & 52.213-9008 (PACE)
  • Delivery is critical element to BSM Attainment Plan.
  • Delivery will only be evaluated when identified in solicitation as an evaluation factor—otherwise, no preference for offers/quotes will fewer delivery days.
  • Quoting/offering a greater number of delivery days than requested may result in less favorable evaluation.
combined cascading set asides

Combined/Cascading Set-Asides

Combined/Cascading Set-Asides
  • Achieving small business goals via multi-tiered competition
  • Offers considered in hierarchical tiers
  • All SBs can submit quotes
  • BSM automated solicitations only (SASP T solicitations $2,500 to $100,000)
  • Logic will not be used in manual solicitations (RFQs)
  • Systems logic allows consideration of more than one kind of set-aside in a combined or “cascading” fashion, according to the order of precedence
  • Simultaneously accommodates SDV, HUBZone and total SB set-asides

(REF: DLAD 19.508)

combined sa solicitation
Combined SA Solicitation

Combined Set-Aside Solicitations

  • At time of solicitation, if there is a reasonable expectation of receiving offers from two or more SDV or HUB small business concerns, the BSM software will use a combined solicitation
  • Expectation of offers is based on BSM award and quote history
  • All SBs are encouraged to submit quotes on Cascading Set-Asides.
  • Order of precedence will be stated in the solicitation
types of cascading solicitations

Types of Combined Set-Asides

Types of Cascading Solicitations

Three types of cascades:

  • 1. SDV & HUBZone—expectation of receiving offers from 2 or more SDV or HUBZone SBs (Clause 52.219-9013 or 9014)
  • 2. SDV—expectation of receiving offers from 2 or more SDV SBs (Clause 52.219-9015 or 9016)
  • 3. HUBZone—expectation of receiving offers for 2 or more HUBZone SBs (Clause 52.219-9008 or 9009)
combined sa order of precedence
Combined SA Order of Precedence

Combined Set-Aside Order of Precedence

  • Service-Disabled Veteran-Owned Small Business
  • HUBZone Small Business
  • Small Business
  • Unrestricted
sample cascade

SAMPLE CASCADE/COMBINED SET ASIDE

Sample Cascade

If solicitation went out with expectation of SDV and HUBZone offers, evaluation would be performed in the following order of precedence:

1st tier: SDV Small Businesses

2nd tier: HUBZone Small Businesses

3rd: Other Small Businesses

If no qualified quote is received from a small business at a fair market price, the set-aside will be withdrawn and the buy re-solicited on a unrestricted basis.

Ref: DLAD 19.590(b)

fast awards
FAST Awards

FAST Awards

  • On solicitations, a Fast PACE icon on the DIBBS “search results” screen identifies Fast PACE solicitations.
  • These solicitations, estimated to be less than $2,500, are not set-aside for small businesses.
  • The solicitations may be awarded prior to the solicitation return date/time.
  • Commencing at 3:00 P.M., 3 business days after the issue date, and continuing every day thereafter at 3:00 P.M. until the return date, all quotes $2,500 or less will be evaluated by DLA’s Procurement Automated Contract evaluation (PACE) program for an early award.
auto idpos1

AUTO IDPOs

Auto IDPOs
  • Creates IDPO awards for DLA stock replenishment items.
  • Uses pricing logic & other automated filters to make fully automated and buyer assisted automated IDPO awards.
  • Considers only “qualified quotes” for award. Qualified quotes are bids without exception & alternate bids.
  • Awards do not specify a firm quantity of supplies other than a minimum quantity.
  • Identified by a "U" in the 9th position & an "alpha" in the 10th position (i.e. "UA" "UB" etc.) of the solicitation number.
  • If no qualified quotes are received or Auto IDPO is unable to make a price reasonableness or contractor responsibility determination, manual evaluation will be done

Ref: 52.213-9008 Procurement Automated Contract Evaluation (PACE) Information (JAN 2006) – DLAD Part II

auto idpos2
Auto IDPOs

AUTO IDPO Important Reminders

  • No limit to number of orders issued during the contract period
  • Contractor’s method of accepting the IDPO is their performance on the first delivery order. Once that order is performed, the contract is formed and contractor agrees to honor additional orders. Different from legacy where bilateral signature was acceptance
  • Same set-aside logic as automated purchases
  • Probably be a base and two year IDPO
auto idpos3
Auto IDPOs

DIBBS & BSM HELP

DIBBS Navigation or BSM questions???

Inside Virginia 800-544-5634

Outside Virginia 800-227-3603

auto idpos4
Auto IDPOs

SDVOSB PROGRAM

  • What is a Service Disabled Veteran?
    • A veteran with a disability that is service connected
  • What is a Service Disabled Veteran-Owned Small Business?
    • A business directly owned and controlled at least 51% by one or more service disabled veterans and
    • Qualifies as a small business under applicable NAICS Code
auto idpos5
Auto IDPOs

SDVOSB SET-ASIDES

  • Competitive – FAR 19.1405 and 52.219-27
    • Expectation of two SDVOSBs, SB product
    • Award will be made at fair market price
  • Sole Source – FAR 19.1406
    • Sole source awards – only one SDVOSB can satisfy the requirement

SDV Program Manager Anne Mastrincola 804-279-5242

auto idpos6
Auto IDPOs

HUBZONE REQUIREMENTS

  • Company must be located in a HUBZone – http://www.sba.gov/hubzone/
  • 35% of employees reside in a HUBZone
  • Must be certified by SBA prior to submittal of proposal
  • Company must perform 50% of manufacturing cost
  • Dealers must provide the product manufactured by a HUBZone SB
auto idpos7
Auto IDPOs

HUBZONE PROCUREMENT PROGRAMS

  • Competitive – FAR 19.1305 and 52.219-3
    • Expectation of two HUBZone SB manufacturers
    • Award will be made at fair market price
  • Sole Source – FAR 19.1306
    • Sole source awards – only one HUBZone can satisfy the requirement
  • Notice of price evaluation Preference– FAR 19.1307 and 52.219-4
    • 10% price evaluation preference – only on projects not

set-aside for SBs – Unrestricted/full & open type projects

HUBZone Program Manager, Connie McNeill (804) 279-5290

auto idpos8
Auto IDPOs

LOCATING DSCR SET-ASIDES

Less than $100K/Legacy

  • www.dscr.dla.mil
      • Click Business Opportunities
        • Electronic Commerce
        • Open RFQ and Backorder Search

Greater than $100K

  • www.fedbizopps.gov
  • Search by Contracting Activity and type of set-aside

DIBBS/BSM

  • www.dibbs.bsm.dla.mil
  • Click search categories
  • Submit
auto idpos9
Auto IDPOs

SET-ASIDE GUIDELINES

What does it take to set-aside a procurement for small business?

Dollar thresholds:

  • $2,500 - $25K – 2 SBs offering the product of 2 different manufacturers (small or large)
  • $25K - $100K – 2 SBs offering the product of any Small Business
  • > $100K SBs offering the product of 2 different Small Businesses
auto idpos10
Auto IDPOs

SIZE PROTESTS

FAR 15.503(a)(2), Notification to Unsuccessful Offerors, Preaward Notices for Small Business Programs – projects > $100K

  • Contracting Officer (KO) shall notify each offeror in writing prior to award & after completion of negotiations & Determination of Responsibility
  • Notice shall state:
    • Name & address of apparent successful SB offeror
    • Government will not consider revisions to offeror’s proposal
    • No response is required unless basis exist to challenge the SB size status
    • Notice is not required when KO determines in writing urgency of project or 8A SA (non-competitive)
auto idpos11
Auto IDPOs

SIZE PROTESTS (con’t)

  • Protest received regarding business size representation must contain the basis for the challenge with evidence supporting the claim
  • Any KO who receives a Size Protest (timely or not) shall promptly forward protest to area SBA
  • Timely Size Protests should be received by KO within five business days from receipt
  • May be made orally if confirmed in writing either within the five day period or by letter post marked no later than one business day after oral protest
auto idpos12
Auto IDPOs

ELECTRONIC INVOICES SUBMISSION

Wide Area Work Flow – Receipt and Acceptance

https://wawf.eb.mil

Web Invoicing System

https://ecweb.dfas.mil

American National Standards Institute (ANSI)

http://www.X12.org

auto idpos13
Auto IDPOs

SMALL BUSINESS ISSUES

  • What issues do you need to be addressed
  • Question/Answer time
  • Did you know there is an on-line place to get your concerns addressed ? Ombudsman web site found at www.dscr.dla.mil click on DSCR SB Office click on Ombudsman: http://www.dscr.dla.mil/SBO/index.asp
auto idpos14
Auto IDPOs

OMBUDSMAN WEB PAGE

auto idpos15
Auto IDPOs

OMBUDSMAN WEB PAGE (Con’t)

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