Clinical research center optimization initiative
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Clinical Research Center Optimization Initiative. Friday, May 23, 2014 Overview of CRC Improvements Star Panel Research Registration Form FACTr Tips. Agenda. Lana Howard, VICTR CRC Nurse Manager Overview of New CRC Scheduling Workflow

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Clinical Research Center Optimization Initiative

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Clinical research center optimization initiative

Clinical Research Center Optimization Initiative

Friday, May 23, 2014

Overview of CRC Improvements

Star Panel Research Registration Form

FACTr Tips


Agenda

Agenda

Lana Howard, VICTR CRC Nurse Manager

  • Overview of New CRC Scheduling Workflow

    Theresa Shalaby, VUMC Finance Research Billing Assistant Director

  • Star Panel Research PatientRegistration Form

  • FACTr Tips

CRC Opt. Edc. 050214


Clinical research center optimization initiative

  • Institutional financial pressure

  • CTSA NGA reduction

  • NCRR to NCATS

  • RFA changes (different functions)

  • Program income requirement

  • Space changes

CRC Opt. Edc. 050214

  • CTRC expansion to ‘community


Clinical research center optimization initiative

CRC Opt. Edc. 050214


Clinical research center optimization initiative

CRC Town Hall_042814

18


Crc pre visit workflow activities snapshot

CRC Pre-Visit Workflow Activities Snapshot

Pre-Visit Activities

1) Patient visit specific order set reflects approved Finance Billing Plan; 2) Complete StarPanel Research Reg. Form

EPIC Check-In

by CRC Med. Rec. - w/EPIC labels

Orders should reflect approved Finance Billing Plan

Approved Finance

Billing Plan

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Finance approved study billing plan

Finance Approved Study Billing Plan

What’s New? The VICTR SRC team will need the approved Finance billing plan to begin reviewing the VICTR Resource Request.

Why? Confirm the items being requested to be paid for by VICTR are accurately reflected on the billing plan. And identify all other study payers, if any, for proper charging as well.

Value? Reduces everyone’s efforts with VICTR application amendments and billing corrections downstream.

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Starpanel research patient registration form

StarPanel Research Patient Registration Form

  • What’s New? Every research patient scheduled in the CRC will need a completed StarPanel Research Patient Registration Form.

  • Why? 1) To document a consent date or a pending consent; 2) Patient Care and Safety; 3) Links research patient to the study for billing;4) Reduces the risk of patient being billed for research

  • Value? 1) Streamlines informed consent verification; 2) Study patient safety; 3) Proper routing of charges; and 4) Institutional clinical research federal payor reporting requirements

CRC Opt. Edc. 050214


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