Pct rm g as a model of good practice
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PCT RM&G AS A MODEL OF GOOD PRACTICE. Rhian Hughes - Chair Gill Sarre - Facilitator Primary Care Working Group. BACKGROUND. Proposed national system of expert centres and networks to support delivery of RM&G

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Pct rm g as a model of good practice


Rhian Hughes - Chair

Gill Sarre - Facilitator

Primary Care Working Group



  • Proposed national system of expert centres and networks to support delivery of RM&G

  • Aim is to reduce duplication by having unified process for NHS R&D approval within NHS health communities (new SHAs)

Aims for r d management and governance

Best Research for Best Health

A vibrant efficient research environment that commands public confidence and protects research participants, through

World-class networks for R&D management and governance

Action to simplify processes that use research time

Governance, advice, ethics

Do only once in a single place, whatever does not have to be done in many places

Maximise the joint use of standardised systems and processes

Support local decisions with national standards, templates and datasets

Give active support to high quality research

Aims for R&D management and governance

Expert support joined up systems

Expert support, joined-up systems

  • Network of expert centres serving each health economy

  • National advice service

  • Research passports

    Supported by

  • NIHR web site, portal to information services

  • Unified IT systems:

    • Input information once

    • Populate ethics and NHS R&D applications, NRR

    • Published papers, repository

Networked r d offices

Networked R&D offices

SHA-led local implementation planning to:

  • Define health economies for networks in SHA area

  • Identify network R&D offices to coordinate resources

  • Decide which other well-established R&D offices will provide R&D management and governance functions:

    • network functions

    • care organisations’ functions including governance checks

    • one-stop shop to serve each research-active site

      Planning in 2006-07; implementation from 2007-08

Rm g in primary care

RM&G in Primary Care

  • Consortia of PCTs were established to deliver RM&G in 2003

  • Their development provides a model of good practice which could inform the NHS Implementation Plan for Governance

Workshop aim

Workshop aim

  • To characterise good practice models for RM&G established in primary care

  • Share examples of good working methods

  • Highlight potential problems in running shared arrangements

  • Agree feedback to DH

Characteristics of good practice 1 shared arrangements

Characteristics of good practice: 1. Shared arrangements

  • Based on a formal agreement

  • Explicit roles and responsibilities distributed across

    • Member PCTs

    • R&D office

    • R&D leads vis a vis R&D Officer

  • Sign up to a shared system and the procedures that support it

  • Clear system of delegation

  • R&D officer can provide approvals

2 streamlining the process

2. Streamlining the process

  • Link R&D and COREC documentation

  • Check for evidence rather than review again

  • Distinguish between projects that need

    • Permission - Notification and registration

    • Approval – Formal checks

  • Accept the approvals (and Honorary Contracts) of others

  • Target timescales for approval of valid applications

3 adding value to the process

3. Adding value to the process

  • Support for novice researchers

    • Research design

    • Writing a good ethics and R&D application

  • Common procedures across the NHS interface (GPs, Community Services, PCTs, DGHs, Teaching Hospitals

  • Stronger infrastructure to host research

Turning models into good practice some examples


1 shared arrangements

1. Shared Arrangements

  • Formal SLAs between partners (ToolKit model)

  • Merged RM&G Partnerships (Essex, Manchester)

    • ‘One stop shop’

  • Lead R&D Office (LNR SHA)

    • Responsible for co-ordinating review process

    • Across all NHS organisations in area

    • Supported by agreed SOPs

  • 2 streamlining

    2. Streamlining

    • Standard Operating Procedures (Herts RM&G Collaborative)

      • Explicit procedures, agreed with partners

  • Computerised management systems (Nottingham RM&G)

    • Monitoring timescales

    • Alerts and checks

    • Clear audit trail

  • 3 adding value

    3. Adding Value

    • Agreements across NHS Trust / University partnerships

      • Shared systems and defined roles & responsibilities; supported by Peer Review committee for “on-account” research

  • Agreements & guidance emerging from cross organisational working

    • E.g. Research Governance Best Practice Group (Notts, Lincs, Derby) – Data Management in Research

  • Annual reports 2005

    Annual Reports - 2005

    • Approaches to awareness raising, dissemination, training

    • Specific RG guidance - manual, handbook, leaflets

    • Reciprocal monitoring & audit arrangements with neighbouring trusts

    • Responsibility for approvals delegated to RG Manager if criteria met.

    • SHA wide approval process for multi-site studies

    Annual reports 20051

    Annual Reports - 2005

    • Regional forum – R&D Managers, OREC manager, REC chairs

    • Use of Standard R&D Approval form – widespread commitment to use

    • Piloting of turn-around times

    Some unresolved issues

    Some unresolved issues

    • Can assessment of local issues be delegated to other care organisations?

    • Simple methodology for risk assessment, to filter projects that need registration as opposed to approval

    • Excess treatment costs

    • Drug costs



    • Models and working examples of good practice

    • Specific issues that need policy development

    • Feedback to DH

    Contact details


    NHS R&D Forum website: www.rdforum.nhs.uk

    Further information on the Tool-kit or PCWG from:

    • Rhian Hughes, Chair, PCWG r.w.hughes@cphc.keele.ac.uk

    • Gill Sarre - Facilitator, PCWG gill.sarre@nottingham.ac.uk

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