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Government Furnished Equipment (GFE) Overview. Edlouie S. Ortega, MSM, CDFM Equipment and Technology Management Medical Equipment and Logistics Solutions Naval Medical Logistics Command. DoD Concerns. Assets (Financial World). Inventory/OM&S. PP&E. Real Property. Personal Property.

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Government Furnished Equipment (GFE) Overview

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Government furnished equipment gfe overview

Government Furnished Equipment (GFE) Overview

Edlouie S. Ortega, MSM, CDFM

Equipment and Technology Management

Medical Equipment and Logistics Solutions

Naval Medical Logistics Command


Dod concerns

DoD Concerns

Assets(Financial World)

Inventory/OM&S

PP&E

Real Property

Personal Property

Repairables

Consumables

Internal Use Software

Land

2017: DoD audit readiness goal!

Facilities

Equipment

2017

Military Equipment

Buildings

General Purpose Equipment

Structures

Linear


Government furnished equipment gfe overview

Assets

Inventory/OM&S

PP&E

Real Property

Personal Property

Repairables

Consumables

Internal Use Software

Land

Distilled into four (4) types under the Federal Acquisition Regulation

Facilities

Equipment

Military Equipment

Buildings

General Purpose Equipment

Structures

Linear


Government furnished equipment gfe overview

Assets

Personal Property

1

Equipment

Material

Special Tooling

Special Test Equip.

4

3

2

For Repair

  • 1. Equipment (for use or repair)

  • 2. Special Tooling

  • 3. Special Test Equipment

  • 4. Material

For “Use”

4

types of contract property


Cost of an airplane

Cost of an Airplane

The Airframe is the price on the contract

CAP transferred from Developmental Contract

The engines provided as GFE from a different contractor

GFE parts requisitioned from DLA


Cost of care

Cost of Care

Output: Image for Clinical Review

Repair Parts/

Special Tooling

Network Switches

Network

Acquisition Devices

Network

Gateway

Network

Switches

Maintenance

Monitoring

System


Government furnished equipment gfe overview

  • Baseline information needed

    • Inadequate data

    • No standard method

  • Do we know:

    • What is GFE; where it is; and what its worth

  • Why?

    • Contracts (especially legacy contracts) do not always contain GFE listings; listings are often ad-hoc and inaccurate

    • DoD Component past practice was to “zero out” equipment (GFE) records

    • Little rigor in evaluating contractor need for GFE


The latest gfe memo

The Latest GFE Memo…

  • OSD memorandum issued on January 7, 2012

  • Goals

    • Promote the current clause requirements

    • Demonstrate the relationship betweenthe clauses, the DoD policy, and thesystem capabilities (IUID Registry)

    • Get a starting point for equipment already used by contractors

      • Laptop Computers

      • Offsite equipment w/no gov’t representative

    • Increase visibility and awareness ofthe “mystery” surrounding GFE

    • Highlight the criticality to auditability


The memo explained

The Memo Explained

  • Based on existing policy

    • NO NEW POLICY is in this memo

  • Requires HQ Level coordination

    • Each DoD Component will take a unified approach

  • Standardizes DoD practices

    • Eliminates ad-hoc data calls to contractors

  • Promotes a common enterprise approach

    • Use of IUID Registry as master data source for GFE

    • Single face to industry

    • Consistent with DoD Instruction 8320.4


Osd methodology highlights

OSD Methodology Highlights

  • Create integrated Project Team to execute methodology

    • Program Managers

    • Acquisition Managers

    • Accountable Property Officers, etc.

  • Use IUID Registry to interface with Contractors


Osd methodology highlights1

OSD Methodology Highlights

  • Leverage DCMA’s Property Management System Analysis (PMSA) to validate data:

    • “Adequate” record rating & “Low” risk = accept contractor data

    • “Inadequate” record rating & “High” risk = Ctr perform wall to wall inventory to validate data, data validated independently

    • “Inadequate” record rating & “Moderate” risk = evaluate Corrective Action Plan and use sampling techniques to validate data

  • Emphasize focus on improving business processes to improve accountability for GFE going forward

  • Modify contracts to list GFE to bring contracts into FAR, DFARS compliance

  • Amended contracts to serve as supporting documentation for government’s rights/obligations to equipment


Osd expectations

OSD Expectations

  • Contracting Officers (Buying Commands)

    • Use the opportunity to update property clauses (FAR and DFARS) and other terms and conditions

    • Modify contracts with appropriate property info per PGI 245

  • Program Offices

    • Work with Accountable Property Officers to establish needed property records based on risk assessments of contractors

  • Contractors

    • Report property per contract terms; utilize the IUID Registry as appropriate


Dod recommended step by step

DOD RecommendedStep by Step

  • First [immediate]:

    • Stop the bleeding.

    • No GFE should be furnished without PCO first meeting PGI 245.103-70

  • Second: [short term]:

    • Identify contracts coming to completion within one year

  • Third: [intermediate]:

    • Identify contracts going beyond one year

    • Modify contracts as needed to add GFE listing

  • Fourth: [long term]:

    • Update local policy and procedures; sustainment & compliance


Government furnished equipment gfe overview

DEMONSTRATION

“How to account for GFE in DMLSS”

HM1 Sherwin Villagracia


Government furnished equipment gfe overview

QUESTIONS?

[email protected]

(301) 619-3065


Related sessions

Related Sessions

LO-M-1-F Business Objects Training for Equipment Managers

LO-T-3-B Equipment Management Self Assessment - Conduct Your Own LAV

LO-W-3-C Automatic Identification Technologies (AIT) /IUID and RTLS

LO-W-3-D Equipment Management Process

LO-W-3-E Annual Inventory Process and Requirements


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