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Focus Issue: Leveraging the Directive

Focus Issue: Leveraging the Directive. Presentation Objectives . Demystifying the Broader Public Sector Procurement D irective requirements Managing risk

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Focus Issue: Leveraging the Directive

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  1. Focus Issue: Leveraging the Directive

  2. Presentation Objectives • Demystifying the Broader Public Sector Procurement Directive requirements • Managing risk • Identify procurement strategies which will assist in managing procurement requirements, in ensuring best procurement outcomes and in maximizing value for money

  3. BPS Procurement Directive:25 Mandatory Requirements • Approval Authority Levels • Segregation of Duties • Approval Authority • Procurement Thresholds • Competitive Procurement Thresholds • Competitive Procurement • Information Gathering • Supplier Pre-Qualification • Purchasing • Posting Competitive Procurement Documents • 7. Timeline for Posting Competitive • Procurements • Evaluation • 8. Bid Receipt • 9. Evaluation Criteria • 10. Evaluation Process Disclosure • 11. Evaluation Team • 12. Evaluation Matrix 13. Winning Bid 14. Non Discrimination Contract Award 15. Executing the Contract 16. Establishing the Contract 17. Termination Clauses 18. Term of Agreement Modifications 19. Contract Award Notification 20. Vendor Debriefing Non-Competitive Procurement 21. Non-Competitive Procurement Procurement Documents and Records Retention 22. Contract Management 23. Procurement Records Retention Conflict of Interest 24. Conflict of Interest Dispute Resolution Process 25. Bid Dispute Resolution

  4. Managing the Directive • Ensure all procurement activities are facilitated through one of the following four strategies; • Ministry of Government Services through the Vendor of Record (VOR) program • Accredited Group Purchasing Organizations (GPO’s) such as, • HealthPRO • OECM (Ontario Education Collaborative Marketplace) • OHA (Ontario Hospital Association) • Regional procurement opportunities • Individual procurement initiatives • The above procurement strategies are in alignment with existing codes of ethics and conduct, while ensuring specific standards of supply chain practice are in compliance with the BPS Procurement Directive

  5. Things to remember! • Publicly funded organizations receiving more than $10 million/year from the Ontario government are required to be compliant with the Broader Public Sector Procurement Directive • The ‘spirit of the BPS Procurement Directive’ or sound procurement practices should be at the core of all procurement initiatives regardless of contract values. • Accredited procurement focused groups or associations can be leveraged to support strategic sourcing initiatives within your organization

  6. Questions: Contact: Allan Wong Procurement Officer Tel: 905-841-6611 x 345 allan.wong@kerrysplace.org

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