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Project Civic Access – Arlington and DOJ. ADA Compliance Arlington County Government Presenter: Anna Maynard, M.S. ADA Coordinator Office of the County Manager. Audit for Compliance with Title II (ADA) and Section 504 of Rehab. Act 1973. Accessibility of Programs by Public Entity

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Project civic access arlington and doj

Project Civic Access –Arlington and DOJ

ADA Compliance

Arlington County Government

Presenter: Anna Maynard, M.S. ADA Coordinator

Office of the County Manager


Audit for compliance with title ii ada and section 504 of rehab act 1973
Audit for Compliance with Title II (ADA) and Section 504 of Rehab. Act 1973

  • Accessibility of Programs by Public Entity

  • Selected at Random October 2004

  • Welcoming Arlington to Project Civic Access for a Compliance Review

  • 15 Days Later a Questionnaire

  • Guide for Small Towns


Request for information
Request for Information Rehab. Act 1973

  • To Narrow the Scope of the Review

  • To Recognize Efforts to Comply

  • Identify Additional Steps for Compliance

  • Information Request Covered 10 Areas


Doj request for information
DOJ Request for Information Rehab. Act 1973

  • Copy of Documents

    • Public Notice

    • Self Evaluation

    • Transition Plan

    • Grievance Procedures

  • Teletypewriters (TTY’s)

    • List with Numbers Indicating location

    • Telephone Relay Service & Policy and Use Procedures

  • Sidewalks

    • Policies and Procedures


Doj request for information cont
DOJ Request for Information Cont. Rehab. Act 1973

  • Voting

    • Voter Registration Processes & Procedures

    • Polling Places

  • Domestic Violence Shelters

  • Security and Emergency Preparedness

  • Use of Internet

  • Effective Communication

  • Employment

  • ADA Coordinator


Managing the review
Managing the Review Rehab. Act 1973

  • Arlington Established a Compliance Review Team

    • Educate the Team

    • Coordinate

    • Assign Tasks and Accountabilities

    • Your Submission Should Show Accessibility

    • Identify Accessible Locations for the Review

    • Identify locations Being Remodeled

    • Request Contractors to Report on ADA Compliant Modifications


Managing the review cont
Managing the Review, Cont. Rehab. Act 1973

  • List all Facilities, Parks and Recreation Places Where Programs Operate and Services are Provided.

  • ID Alternative Locations Where the Program or Service is Provided that are Accessible.

  • Conduct a Self Assessment (if time permits)

  • Locate and Review Your Transition Plan

  • Conduct Regular Meetings and Update the Team


Compliance team resources
Compliance Team Resources Rehab. Act 1973

  • Resources allocated to the Review

    • Manager for the Project

    • People

    • Equipment

    • Locations

    • Support & Contract Services

    • DOJ Liaison


Conducting the review
Conducting the Review Rehab. Act 1973

  • Agree on a Schedule for the Review

  • Designate a Representative for the Tour

  • Designate a Representative for Each Facility with Knowledge of the Location

  • Ask the DOJ Group for Feedback and Advice at Every Step


Completion of the review
Completion of the Review Rehab. Act 1973

  • DOJ will Issue a Full DRAFT Report of Findings and Overview of Actions Taken

    • Review Report

    • Negotiate over Findings and Corrections

    • Develop an Executive Report with Recommendations

    • Cost/Estimate Modifications and Repairs

    • Develop a Budget to Address ADA Compliance Findings


Action plan
Action Plan Rehab. Act 1973

  • Present Recommendations and the Agreement Negotiated with DOJ to the Manager or Mayor and to the Board or Council

    • Seek Authorization to Sign Agreement and Commitment to Comply

    • Have a Signing Ceremony with DOJ

  • Budget

    • Three years to Meet Compliance, and Ongoing

  • Develop an Action Plan

    • Establish your Goal

    • Develop Objectives

    • Identify the Actions to Take


Action plan cont
Action Plan, Cont. Rehab. Act 1973

  • Create Subcommittees by Areas of Expertise

  • “Flesh out” Objectives and Actions

  • Coordinate Assignments

  • Set Timetables

  • Include Disability Advisory Groups

  • Execute the Action Plan

  • Self-Audit for Compliance

  • Your Agreement will be on DOJ Web Page


Documenting the process
Documenting Rehab. Act 1973the process

Develop a tracking system—”The Matrix”

  • LOCATION

  • DESCRIPTION

  • START DATE

  • FINISH DATE

  • ESTIMATED COST

  • ACTUAL COST


Technical difficulty for compliance
Technical difficulty for compliance Rehab. Act 1973

  • EASE 1- MINOR EFFORT TO COMPLY

  • EASE 2 - MEDIUM EFFORT TO COMPLY

  • EASE 3 – SIGNIFICANT EFFORT COMPLY


Ease 1 example

EASE 1 EXAMPLE Rehab. Act 1973

Relocate signage


Ease 2 example
EASE 2 EXAMPLE Rehab. Act 1973

OLD LOCATION

NEW LOCATION


Ease 3 example
EASE 3 EXAMPLE Rehab. Act 1973

ACCESSIBLE

PARKING

SPACES

REINSTALL RAMP FOR ACCESS AND VAN ACCESSIBLE SPACE



Reporting documentation
Reporting documentation Rehab. Act 1973

  • LOCATION

  • BEFORE AND AFTER PHOTOS

  • DOJ REFERENCE NUMBER

  • DOJ NON-COMPLIANCE DESCRIPTION


Sample monthly report
Sample Monthly Report Rehab. Act 1973

ARLINGTON COUNTY

AGENCY NAME

ADA UPDATE

MONTH: XXXXXXX

1) PROJECTS COMPLETED

NUMBEREST/COST

a) TOTAL AVAILABLE: $XXXXXX

b) EXPENDED THROUGH CURRENT MONTH TOTAL $XXXXXX

c) ESTIMATED COST TO DATE TOTAL $XXXXXX

FUNDS REMAINING $XXXXXXX

2) MATRIX (see attachment)

3) DOCUMENTATION OF COMPLETED ITEMS (see attachments)


Sample monthly report1
Sample Monthly Report Rehab. Act 1973

ARLINGTON COUNTY

FACILITIES MAINTENANCE BUREAU

ADA UPDATE

MONTH: April 2006

1) PROJECTS COMPLETED

AGENCYNUMBEREST/COST

DES 98 $65,563

PRCR 42 $ 99,516

COMPLETED PROJECTS TOTAL 140

a) TOTAL AVAILABLE: $440,000

b) EXPENDED THROUGH 4/1/06 DESPRCRTOTAL $ 0 $ 0 $0

c) ESTIMATED TO DATE DESPRCRTOTAL

$65,563 $99,516 $165,079

FUNDS REMAINING $440,000 - $165,079 (EST) = $274,921

2) MATRIX (see attachment)

3) DOCUMENTATION OF COMPLETED ITEMS (see attachments)


Photo documentation
Photo documentation Rehab. Act 1973


Photo documentation1
Photo documentation Rehab. Act 1973

NON-COMPLIANT COMPLIANT (Fin Date 2/20/06)

AttJ P4 #1 hiii and AttJ P4 #1iii (same in both restrooms) -Central Library

“The bottom edge of the lavatory apron is mounted in the men’s toilet room at 27 inches and in the women’s toilet room at 26 ½ inches above the finished floor. Provide a lavatory with the top of it’s rim or counter 34 inches or less above the finish floor; and knee and toe clearances to comply with [ADA] fig. 31.”


Photo documentation2
Photo documentation Rehab. Act 1973

NON-COMPLIANT COMPLIANT ( FIN DATE 5/12/06)

AttI P11 #6aii Arlington Arts

“The van accessible parking reserved for persons with disabilities lacks the appropriate signage. At van accessible spaces, provide a “Van-Accessible” sign located below the International Symbol of Accessibility such that the sign cannot be obstructed by vehicles parked in the space.”


Photo documentation3
Photo documentation Rehab. Act 1973

AttI P5 # 3c    WESTOVER

Drinking Fountain. The drinking fountain control requires more than 5 pounds of force to operate. Provide a drinking fountain with controls mounted on or near the front edge that are operable with one hand, that require 5lbf or less to operate and that can be operated without tight grasping, pinching, or twisting of the wrist

NON-COMPLIANT COMPLIANT ( FIN DATE 4/14/06)


Annual reports to doj
Annual reports to DOJ Rehab. Act 1973

  • Written narrative of items completed to date

  • Photo documentation of physical changes

  • Include website, communication and training compliance

  • Address pending items and items completed ahead of schedule


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