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Project Civic Access – Arlington and DOJ. ADA Compliance Arlington County Government Presenter: Anna Maynard, M.S. ADA Coordinator Office of the County Manager. Audit for Compliance with Title II (ADA) and Section 504 of Rehab. Act 1973. Accessibility of Programs by Public Entity

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Project Civic Access – Arlington and DOJ

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Project civic access arlington and doj

Project Civic Access –Arlington and DOJ

ADA Compliance

Arlington County Government

Presenter: Anna Maynard, M.S. ADA Coordinator

Office of the County Manager


Audit for compliance with title ii ada and section 504 of rehab act 1973

Audit for Compliance with Title II (ADA) and Section 504 of Rehab. Act 1973

  • Accessibility of Programs by Public Entity

  • Selected at Random October 2004

  • Welcoming Arlington to Project Civic Access for a Compliance Review

  • 15 Days Later a Questionnaire

  • Guide for Small Towns


Request for information

Request for Information

  • To Narrow the Scope of the Review

  • To Recognize Efforts to Comply

  • Identify Additional Steps for Compliance

  • Information Request Covered 10 Areas


Doj request for information

DOJ Request for Information

  • Copy of Documents

    • Public Notice

    • Self Evaluation

    • Transition Plan

    • Grievance Procedures

  • Teletypewriters (TTY’s)

    • List with Numbers Indicating location

    • Telephone Relay Service & Policy and Use Procedures

  • Sidewalks

    • Policies and Procedures


Doj request for information cont

DOJ Request for Information Cont.

  • Voting

    • Voter Registration Processes & Procedures

    • Polling Places

  • Domestic Violence Shelters

  • Security and Emergency Preparedness

  • Use of Internet

  • Effective Communication

  • Employment

  • ADA Coordinator


Managing the review

Managing the Review

  • Arlington Established a Compliance Review Team

    • Educate the Team

    • Coordinate

    • Assign Tasks and Accountabilities

    • Your Submission Should Show Accessibility

    • Identify Accessible Locations for the Review

    • Identify locations Being Remodeled

    • Request Contractors to Report on ADA Compliant Modifications


Managing the review cont

Managing the Review, Cont.

  • List all Facilities, Parks and Recreation Places Where Programs Operate and Services are Provided.

  • ID Alternative Locations Where the Program or Service is Provided that are Accessible.

  • Conduct a Self Assessment (if time permits)

  • Locate and Review Your Transition Plan

  • Conduct Regular Meetings and Update the Team


Compliance team resources

Compliance Team Resources

  • Resources allocated to the Review

    • Manager for the Project

    • People

    • Equipment

    • Locations

    • Support & Contract Services

    • DOJ Liaison


Conducting the review

Conducting the Review

  • Agree on a Schedule for the Review

  • Designate a Representative for the Tour

  • Designate a Representative for Each Facility with Knowledge of the Location

  • Ask the DOJ Group for Feedback and Advice at Every Step


Completion of the review

Completion of the Review

  • DOJ will Issue a Full DRAFT Report of Findings and Overview of Actions Taken

    • Review Report

    • Negotiate over Findings and Corrections

    • Develop an Executive Report with Recommendations

    • Cost/Estimate Modifications and Repairs

    • Develop a Budget to Address ADA Compliance Findings


Action plan

Action Plan

  • Present Recommendations and the Agreement Negotiated with DOJ to the Manager or Mayor and to the Board or Council

    • Seek Authorization to Sign Agreement and Commitment to Comply

    • Have a Signing Ceremony with DOJ

  • Budget

    • Three years to Meet Compliance, and Ongoing

  • Develop an Action Plan

    • Establish your Goal

    • Develop Objectives

    • Identify the Actions to Take


Action plan cont

Action Plan, Cont.

  • Create Subcommittees by Areas of Expertise

  • “Flesh out” Objectives and Actions

  • Coordinate Assignments

  • Set Timetables

  • Include Disability Advisory Groups

  • Execute the Action Plan

  • Self-Audit for Compliance

  • Your Agreement will be on DOJ Web Page


Documenting the process

Documentingthe process

Develop a tracking system—”The Matrix”

  • LOCATION

  • DESCRIPTION

  • START DATE

  • FINISH DATE

  • ESTIMATED COST

  • ACTUAL COST


Technical difficulty for compliance

Technical difficulty for compliance

  • EASE 1- MINOR EFFORT TO COMPLY

  • EASE 2 - MEDIUM EFFORT TO COMPLY

  • EASE 3 – SIGNIFICANT EFFORT COMPLY


Ease 1 example

EASE 1 EXAMPLE

Relocate signage


Ease 2 example

EASE 2 EXAMPLE

OLD LOCATION

NEW LOCATION


Ease 3 example

EASE 3 EXAMPLE

ACCESSIBLE

PARKING

SPACES

REINSTALL RAMP FOR ACCESS AND VAN ACCESSIBLE SPACE


Documenting the process the matrix

Documenting the process –The Matrix


Reporting documentation

Reporting documentation

  • LOCATION

  • BEFORE AND AFTER PHOTOS

  • DOJ REFERENCE NUMBER

  • DOJ NON-COMPLIANCE DESCRIPTION


Sample monthly report

Sample Monthly Report

ARLINGTON COUNTY

AGENCY NAME

ADA UPDATE

MONTH: XXXXXXX

1) PROJECTS COMPLETED

NUMBEREST/COST

a) TOTAL AVAILABLE: $XXXXXX

b) EXPENDED THROUGH CURRENT MONTH TOTAL $XXXXXX

c) ESTIMATED COST TO DATE TOTAL $XXXXXX

FUNDS REMAINING $XXXXXXX

2) MATRIX (see attachment)

3) DOCUMENTATION OF COMPLETED ITEMS (see attachments)


Sample monthly report1

Sample Monthly Report

ARLINGTON COUNTY

FACILITIES MAINTENANCE BUREAU

ADA UPDATE

MONTH: April 2006

1) PROJECTS COMPLETED

AGENCYNUMBEREST/COST

DES 98 $65,563

PRCR 42 $ 99,516

COMPLETED PROJECTSTOTAL 140

a) TOTAL AVAILABLE: $440,000

b) EXPENDED THROUGH 4/1/06 DESPRCRTOTAL $ 0 $ 0 $0

c) ESTIMATED TO DATE DESPRCRTOTAL

$65,563 $99,516 $165,079

FUNDS REMAINING $440,000 - $165,079 (EST) = $274,921

2) MATRIX (see attachment)

3) DOCUMENTATION OF COMPLETED ITEMS (see attachments)


Photo documentation

Photo documentation


Photo documentation1

Photo documentation

NON-COMPLIANT COMPLIANT (Fin Date 2/20/06)

AttJ P4 #1 hiii and AttJ P4 #1iii (same in both restrooms) -Central Library

“The bottom edge of the lavatory apron is mounted in the men’s toilet room at 27 inches and in the women’s toilet room at 26 ½ inches above the finished floor. Provide a lavatory with the top of it’s rim or counter 34 inches or less above the finish floor; and knee and toe clearances to comply with [ADA] fig. 31.”


Photo documentation2

Photo documentation

NON-COMPLIANT COMPLIANT ( FIN DATE 5/12/06)

AttI P11 #6aii Arlington Arts

“The van accessible parking reserved for persons with disabilities lacks the appropriate signage. At van accessible spaces, provide a “Van-Accessible” sign located below the International Symbol of Accessibility such that the sign cannot be obstructed by vehicles parked in the space.”


Photo documentation3

Photo documentation

AttI P5 # 3c    WESTOVER

Drinking Fountain. The drinking fountain control requires more than 5 pounds of force to operate. Provide a drinking fountain with controls mounted on or near the front edge that are operable with one hand, that require 5lbf or less to operate and that can be operated without tight grasping, pinching, or twisting of the wrist

NON-COMPLIANT COMPLIANT ( FIN DATE 4/14/06)


Annual reports to doj

Annual reports to DOJ

  • Written narrative of items completed to date

  • Photo documentation of physical changes

  • Include website, communication and training compliance

  • Address pending items and items completed ahead of schedule


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