Funding Training. ASUI Funding Board. How to Receive Funding. STEP 1. Please review the bylaws to make sure your student organization is eligible to receive funding. You can do this at: http:// uidaho.orgsync.com/finances
ASUI Funding Board
How to Receive Funding
STEP 1.Please review the bylaws to make sure your student organization is eligible to receive funding. You can do this at: http://uidaho.orgsync.com/finances
STEP 2.Attend a MANDATORY Funding Training Meeting. This meeting is designed to help clubs understand how the funding process works and includes information on filling out the funding application, advice on presenting your request to the board, and necessary requirements to receive funding.
STEP 3.Complete a Funding Request Form at https://orgsync.com/31064/forms/show/37330and W-9 form. All Funding Request Forms must be turned in by 12pm TWO business days PRIOR (typically the Friday BEFORE) to the Funding Board Reimbursement Hearing you plan to attend.
STEP 4.Attend the Funding Board Reimbursement Hearing.
STEP 5.Wait for confirmation. The Funding Board Chair will contact you within two business days to inform you of the Board’s decision.
STEP 6.Upon completion of the Event/Travel, fill out a Travel Expense Funding Form or Non-Travel Expense Funding Form on orgsync.com. Contact MeladiMottern, Administrative Assistant, at [email protected] make an appointment to turn in these forms and your original receipts.
STEP 7.Wait for your check to be processed. It takes a minimum of three weeks. Checks are available for pick-up from the ASUI Administrative Assistant in Commons 302. Note: organizations must communicate with the Administrative Assistant within thirty (30) days of notification of check being available as to what their plan of action is.
Bylaws Article VII forward
Bylaws in their entirety can be found here: http://uidaho.orgsync.com/Reimbursement
The board shall not fund for the following activities:
Other Labor Services:
Sound production and Lighting
University Support Services
Section B – Travel
In funding travel expenses, official University figures for mileage and amounts will be used; if figures requested by the student organization are different, the figures resulting in the lowest cost to the Board will be used. The Board may allocate a maximum of:
Original itemized receipts
Hotel requires a portfolio – ask for this from the front desk
Airplane – need a receipt, not just itinerary
Please don’t hesistate to email MeladiMottern at [email protected], or myself about what receipts are needed for your specific event if you have questions. It will save everyone time!
Forms are due 12:oopm the FRIDAY before your hearing.
*Late submissions will not (and cannot)be accepted.
Upon completion of the Event/Travel, fill out a Travel Expense Funding Form or Non-Travel Expense Funding Form on orgsync.com. Contact MeladiMottern, Administrative Assistant, at [email protected] to make an appointment to turn in these forms and your original receipts
You have 30 days from the date of your hearing or your event (which ever comes first) to turn in receipts in order to receive the funding.
A delegation of three undergraduate students, one graduate student and an advisor are going to the semiannual AASG conference on November 15-17. The cost of registration per student is $125. The conference is held in Indianapolis, Indiana so the delegation would need to fly. Airfare per person out of the Pullman airport is $725 round trip. The delegation plans on eating three times per day, with an average meal cost of $12.95 per person. The delegation will be staying at the Indi-Hotel, two rooms, at $89 per night. The taxi cost from the airport to the hotel round trip is $53. The group currently has $8324 in their bank account. Their department gave them $365.89 and raised more money. They had a spaghetti feed, which brought in $326, and a date auction, which brought in $417.
Composition of board: Chair, Vice Chair, 3 senators, 4 students
Tuesday, Jan. 29
Tuesday, Feb. 26
Tuesday, March 26
Tuesday, April 16
Signup for your hearing time outside Crest room, signup sheet will be available by 4 pm the day of the hearing.
*Hearings will begin promptly at 5:30 pm
*Please wait in the hall outside the Crest room until our Chairman comes and gets you