Plumas lake elementary school district
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Plumas Lake Elementary School District. 2013-14 Budget Adoption Presentation June 20, 2013. Each student will reach their fullest potential as we strive for District excellence through sound leadership, effective communication, accountability, and investment in our staff.

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Plumas lake elementary school district

Plumas Lake Elementary School District

2013-14 Budget Adoption Presentation

June 20, 2013

Each student will reach their fullest potential as we strive for District excellence through sound leadership, effective communication, accountability, and investment in our staff.


Financial reporting cycle

Financial Reporting Cycle


General fund fund 01

General Fund – Fund 01


Budget assumptions

Budget Assumptions


Budget assumptions continued

Budget Assumptions (continued)


Projected enrollment as of 6 18 13

Projected Enrollment as of 6/18/13

  • We can use current year projections or prior year P2 data for Revenue Limit calculations.

    • Prior year ADA, i.e., 2012-13 P2 Data for Revenue Limit calculations:

      • 1050.50 District K-8

      • 6.18 County SDC

      • 1056.68 Total

    • Projected District K-8 ADA based on current enrollment projections:

      • 1079 x 97.0% = 1046.6

      • 6.18 County SDC

      • 1052.81 Total


Plumas lake esd organizational chart

Plumas Lake ESD Organizational Chart


Site staff

Site Staff


General fund revenue

General Fund Revenue


Local control funding formula

Local Control Funding Formula

  • Local Control Funding Formula (LCFF) will replace revenue limits

  • Most categoricals will now be included in the formula (see slide with Tier III categoricals)

  • Economic Impact Aid and Class-Size Reduction will also be a part of the LCFF

  • Categoricals that are excluded:

    • Transportation

    • Targeted Instructional Improvement Grant (TIIG)

    • Special Ed

    • Child Nutrition

  • Transportation and Targeted Instructional Improvement Grants will be add-ons and can be used for any educational purpose


Local control funding formula1

Local Control Funding Formula

  • Districts will receive a base grant amount based on grade-level

  • Adjustments will be made for class size reduction

  • Districts will receive supplemental funding based on percentage of low income, English learners and students in foster youth


Local control funding formula2

Local Control Funding Formula


Revenue limit and categoricals

Revenue Limit and Categoricals

Districts will receive 11.75% of the gap between the LCFF and RL calculations methods:

$8,275,953 - $7,034,781 = $1,241,172 x 11.75% = $145,838


Revenue limit calculations

Revenue Limit Calculations

  • Revenue Limit Calculations

    • Used the School Services of California Dartboard assumptions to calculate revenue limit

    • Will make adjustments once there is more information available

      • California Department of Education will have to make changes to the software


Revenue sources

Revenue Sources


Federal revenue

Federal Revenue

  • No Child Left Behind (NCLB) Funding

    • Title I Improving the Academic Achievement of the Disadvantaged Part 1 – $76,670

    • Title II Preparing, Training, and Recruiting High Quality Teachers and Principals - $6,078

    • Title III – English Language Acquisition, Language Enhancement and Academic Achievement for Limited English Proficient (LEP) Students - $6,532

  • Special Education

    • Local Assistance Grants - $83,261

    • SPED IDEA Mental Health funds - $12,693

  • Federal Impact Aid (unrestricted) – $32,500

  • Medi-Cal Administrative Activities (MAA) - $35,000

  • Medi-Cal Option Billing (grant thru YCOE) - $30,000


Other state revenue

Other State Revenue


Other state revenue tier iii categorical flexibility

Other State Revenue - Tier III Categorical Flexibility

  • Education Code Section 42605 allows complete flexibility in the use of funds appropriated in the State budget for fiscal years 2008-09 through 2014-15 for numerous programs and can be used for any educational purpose. Grants included in this flexibility are:

  • Closed Programs:

    • Administrator Training - $4,849

    • Art and Music Block Grant - $15,115

    • California Peer Assistance & Review Program - $5,148

    • CAHSEE Intensive Instruction - $800

    • Community Based English Tutoring- $4,478

    • Math and Reading Professional Development - $9,018

    • Professional Development Block Grant - $11,597

    • School Safety and Violence Prevention - $7,990

    • Supplemental Hourly Programs - $24,143

    • Targeted Instructional Improvement - $3,914


Tier iii categorical flexibility continued

Tier III Categorical Flexibility (continued)

  • Closed Programs (continued)

    • Gifted and Talented Education – $66,473

    • School Library Improvement Block Grant - $10,437

    • Programs closed but operating with original intent of program

      • Instructional Materials Funding Realignment Program - $56,959 - funding is used to purchase approved curriculum

      • Deferred Maintenance - $33,382

  • Routine Restricted Maintenance – flexibility to transfer one percent of expenditures (previously was three percent of General Fund expenditures)

NOTE: With new funding method, all these categoricals with the exception of Targeted Instructional Improvement Grant will become a part of the LCFF funding formula.


Other local revenue and other financing sources

Other Local Revenue and Other Financing Sources

  • Other Local Revenue

    • Interest Earnings - $20,000

    • Leases and Rentals – $56,300

    • Other revenue $9,800

    • Bus Fees - $13,000

    • Sp Ed Transfer from YCOE – $392,248

  • Other Financing Sources

    • Interfund Transfers In - $23,000 (From Fund 52 for CFD Admin costs)


General fund expenditures

General Fund Expenditures


Expenditures

Expenditures


Salaries and benefits

Salaries and Benefits


Books and supplies

Books and Supplies


Services and other operating expenditures

Services and Other Operating Expenditures


Other outgo

Other Outgo


Contracted services and other outgo

Contracted Services and Other Outgo

  • Health Services

    • Nurse – $30,000

  • Special Education

    • Occupational Therapist = $50,000

    • Behavior Specialist - $36,336

    • Special Behavior Assessments - $1,000

    • Excess Program Costs - $268,852

      • Yuba County Office of Education

      • Sutter County Superintendent of Schools

    • Transportation – Marysville Joint Unified School District - $51,000

  • Technology

    • Advanced Technology Group - $55,000

    • Yuba County Office of Education - $79,400

  • Professional Development

    • District-wide - $37,290

  • Audit - $15,000

  • Legal Counsel - $13,500


Contributions to restricted programs

Contributions to Restricted Programs


General fund activity and reserves

General Fund Activity and Reserves


Multi year projections myp budget assumptions

Multi-Year Projections (MYP) Budget Assumptions


Myp budget assumptions continued

MYP Budget Assumptions (continued)

  • Salaries and Benefits:

    • No changes to staffing

    • Included step increase for all eligible employees

    • No changes to statutory benefits

    • Health, Dental, Vision contribution – $10,000 per FTE


Myp assumptions that may impact the budget

MYP Assumptions That May Impact the Budget


Multi year projections

Multi-Year Projections


Plumas lake elementary school district

Cash

  • Current cash balance in county treasurer for the General Fund - $538,052 (as of May 31, 2013)

  • Deferrals continue to be a concern – we monitor cash closely every month and will continue to do so throughout the year:

    • State Budget includes funding to buy back deferrals

    • No information available on payment schedule

  • Education Protection Account (EPA) – approximately 20 percent of our State Aid

    • 2012-13 – the 20 percent will be released June 27, 2013

    • 2013-14 – will be paid quarterly


Cafeteria fund fund 13

Cafeteria Fund – Fund 13


Fund 13 assumptions

Fund 13 Assumptions

  • Revenue

    • Food Sales

      • Paid lunches will increase by $0.25

      • Decreased food sales due based on actuals for this year

    • Catering services - $33,462

    • Contribution from General Fund - $38,711

  • Expenditures

    • Salaries and benefits

      • Step increases for all staff

      • Includes additional position – Catering Lead

    • Food and supplies – additional cost for catering services

    • Transfer of Direct Costs– Garbage (40 percent) and PG&E (15 percent)

    • Indirect costs – 5.31 percent


Fund 13 cafeteria fund

Fund 13 - Cafeteria Fund


Deferred maintenance fund fund 14

Deferred Maintenance Fund Fund 14


Fund 14 assumptions and summary

Fund 14 Assumptions and Summary

  • Deferred Maintenance Program is a Tier III Categorical

    • Program was closed in 2008-09

    • Funds can be used for any educational purpose

      • State funding was transferred under flexibility in 2008-09

      • Funding was deposited in Fund 01 since 2008-09

    • State funding is budgeted in Fund 14 for 2013-14

  • Fund balance was committed at 2011-12 at First Interim for Deferred Maintenance Projects

  • Revenue

    • State funding and interest

  • Expenditures

    • Riverside Meadows Paint Project and Rio Seal Coat Project


Fund 14 deferred maintenance

Fund 14 - Deferred Maintenance


Capital facilities fund fund 25

Capital Facilities Fund Fund 25


Fund 25 assumptions and summary

Fund 25 Assumptions and Summary –

  • Revenue

    • Impact Fees and interest

    • Transfer from Fund 52 - $526,035

  • Expenditures

    • Debt Service Payments

      • COP Principal and Interest Payment = $410,188

      • Refi COP Interest only payment = $152,013

    • Consulting fees - $21,500 for fee study, disclosures, trustee fees and developer negotiations


Fund 25 capital facilities fund

Fund 25 – Capital Facilities Fund


Debt service fund fund 52

Debt Service Fund Fund 52


Fund 52 assumptions and summary

Fund 52 Assumptions and Summary –

  • Revenue - $682,010

    • Community Facilities District (CFD) Mello Roos taxes are collected in January and June:

      • CFD #1 - $320 per home annual for total of $506,560

      • CFD #2 - $400 per home annual for total of $170,000

    • Interest earnings for cash at county and cash with fiscal agent

  • Expenditures - $1,092,413

    • Report fees - $600

    • Debt Service payments

      • CFD #1-2005- Principal and Interest debt service payment $306,720

      • CFD #2 2007- Principal and Interest debt service payment $90,672

    • CFD Administrative Costs $23,000 – Administrative costs paid out of General Fund and reimbursed from Fund 52

    • Transfer to Fund 25 for COP payments - $526,035

      Other notes: Cash flow will be an issue. We will probably have to loan funds from the General Fund to make the debt service payments for the February payments.


Fund 52 debt service fund

Fund 52 – Debt Service Fund


Fund 52 multi year projections

Fund 52 Multi-Year Projections


Debt service schedule

Debt Service Schedule


Any questions

Any questions?


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