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Characteristics of the civil registration and vital event to be registered

Characteristics of the civil registration and vital event to be registered. Two parts Essential features of a functioning civil registration system Vital events to be registered. Presentation parts. Essential features – functioning civil registration.

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Characteristics of the civil registration and vital event to be registered

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  1. Characteristics of the civil registration and vital event to be registered

  2. Two parts Essential features of a functioning civil registration system Vital events to be registered Presentation parts

  3. Essential features – functioning civil registration • Essential characteristics of civil registration: - Universality • Registering all events • For all areas and subdivision • For population temporarily abroad - Continuity • Constant recording not limited by time - Permanence • Existence of a stable administration - Compulsory nature • Compliance, enforcement, penalties - incentives

  4. Essential features – functioning civil registration • Necessary features (components) • Law • Civil administration infrastructure • Population participation • Service to the public • Ensuring confidentiality • Checks and balances

  5. Essential features – Law • Provisions on: • Definitions of events • Civil registration infrastructure • Uniformity • Confidentiality • Develop guidelines • Overseeing • Sphere of competence • Events to nationals

  6. Essential features – Law • Provisions on: • Registers of births, deaths, marriages and divorces • Amendment of records and proof of registration • Statistical reports • Inspection and penalties • Funding

  7. Essential features – Law • Re-visiting the law • Initiating ad-hoc committee consisting of • Major users • Law practices • Statistics • Public health • Electoral administration • Education and planning • Public at large • Producers • Registrars • Goal • Assess the suitability of current provisions • Meeting the needs of public, use of contemporary technologies

  8. Essential features – Civil administration infrastructure • Centralized system • Central agency • Directing • Coordinating • Monitoring • Administrative and technical direction • Inter-governmental coordination • Decentralized system • Major civil division level • Harmonization • Uniformity

  9. Essential features – Civil administration infrastructure • Local registrar • Crucial component of the system • Full time employment • Civil servant • Legal knowledge • Responsibilities • Recording registrable events • Compliance with the law • Checks accuracy of data • Preservation and custody of records • Interaction with the public • Statistical reports • Certified copies • Maintain confidentiality

  10. Essential features – Civil administration infrastructure • Local registrar support • Registrar handbook • Mini-handbooks for specific topics • Newsletters • Training • National associations • Local registrar support Oversight

  11. Essential features – Population participation • Another crucial link • Necessity of documents • Mandatory reporting and enforcement • Public campaigns • Midwives, pamphlets in hospitals • Village meetings • Schools • Local registrar • Letter of congratulations • Letter of condolences • Incentives

  12. Essential features – Service to public • Diversified services • Keeping the records • Issuing certified copies • Facilitating access • Research, scholars • List of favorite (most frequent) names • Apply new technologies

  13. Essential features – Ensuring confidentiality • A must • Ensuring non-disclosure of information • Procedures • Physical protection • Backup protection • Time lag for releasing the records • Defining the authorized persons

  14. Essential features – Ensuring confidentiality • Continuous • As part of regular civil administration procedures • Inspectors • Overseers • Public complaint mechanisms • Quality control (in detail elaborated tomorrow, pls. see agenda)

  15. Essential features – Vital events • Live birth • Extraction or expulsion • Product of conception • Breathes or shows evidence of life • Duration of pregnancy irrelevant • “Foetal death” • Death prior to the complete expulsion • “early foetal deaths” – less than 20 weeks • “intermediate foetal deaths” – 20 – 28 weeks • “late foetal deaths” – 28 weeks or more

  16. Essential features – Vital events • Death • Permanent disappearance of life • Marriage • Act, ceremony, process • Legal relationship • Civil, religious or other • Divorce • Final dissolution of a marriage • Annulment • Invalidation or voiding of a marriage • Never been married to each other

  17. Essential features – Vital events • Judicial separation • Disunion of married couple • Adoption • Legal and voluntary taking and treating a child as one’s one • Legitimation • Formally investing a person with the status on child born in wedlock • Recognition • Legal acknowledgment of the maternity and paternity of the child

  18. Essential features – Vital events • United Nations puts a high priority on developing systems to register • Live Birth • Foetal death • Death • Marriage • Divorce

  19. Essential features – Summary • International standards and guidelines • National circumstances • One of workshop goals: assessing the implementation in ESCWA region • Formulate a plan to improve • Establish milestones

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