Victims of crime act voca grant program 2014 continuation application webinar
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Victims of Crime Act (VOCA) Grant Program 2014 Continuation Application Webinar. Criminal Justice Coordinating Council Victim Assistance Unit May 13, 2014. Agenda. Overview Eligibility Program Requirements Budgeting & Allowable Costs Application Instructions Timeline Q & A. Overview.

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Victims of Crime Act (VOCA) Grant Program 2014 Continuation Application Webinar

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Victims of crime act voca grant program 2014 continuation application webinar

Victims of Crime Act (VOCA) Grant Program2014 Continuation Application Webinar

Criminal Justice Coordinating Council

Victim Assistance Unit

May 13, 2014


Agenda

Agenda

  • Overview

  • Eligibility

  • Program Requirements

  • Budgeting & Allowable Costs

  • Application Instructions

  • Timeline

  • Q & A

CJCC 2014 VOCA Continuation Webinar


Overview

Overview

  • VOCA Formula Grant Program was created under the 1984 Victims of Crime Act

  • Provides federal funding to:

    • support victim assistance and compensation programs,

    • provide training for diverse professionals who work with victims

    • develop projects to enhance victims’ rights and services

    • undertake public education and awareness activities on behalf of crime victims

  • To date, Crime Victims’ Fund dollars have always come from offenders convicted of federal crimes, not from taxpayers.

CJCC 2014 VOCA Continuation Webinar


Overview cont

Overview (cont.)

  • According to the VOCA Program Guidelines, services are defined as those efforts that

    (1) respond to the emotional and physical needs of crime victims;

    (2) assist primary and secondary victims of crime to stabilize their lives after victimization;

    (3) help victims understand and participate in the criminal justice system; and

    (4) provide victims of crime with a measure of safety and security.

CJCC 2014 VOCA Continuation Webinar


Overview cont1

Overview (cont.)

  • For the purpose of the VOCA crime victim assistance grant program, a crime victim is a person who has suffered physical, sexual, financial, or emotional harm as a result of the commission of a crime.

  • Funding cannot be used for the investigation of crimes or collection of evidence to further the prosecution of crimes.

CJCC 2014 VOCA Continuation Webinar


Overview cont2

Overview (cont.)

CJCC 2014 VOCA Continuation Webinar


Eligibility

Eligibility

  • Awards are limited to 2013 Competitive Award recipient organizations

  • that provide services to crime victims

  • and are operated by a public agency, a nonprofit organization, or a combination of such agencies or organizations.

CJCC 2014 VOCA Continuation Webinar


Eligibility cont

Eligibility (cont.)

  • Victim services organizations

  • Criminal justice agencies

  • Religiously-affiliated organizations

  • Hospitals and Emergency Medical facilities

  • Others

CJCC 2014 VOCA Continuation Webinar


Other eligibility highlights

Other Eligibility Highlights

  • 20% match

  • Use of volunteers

  • Help applying for CVCP

  • Compliance with federal and state regulations

  • Services to victims of federal crimes

  • Promote victim safety

CJCC 2014 VOCA Continuation Webinar


Other eligibility highlights1

Other Eligibility Highlights

  • Record of effective services

  • Promote community efforts to aid victims

  • No charges to victims receiving VOCA-funded services

  • Maintain confidentiality

  • LVAP 5% certification

CJCC 2014 VOCA Continuation Webinar


Program requirements

Program Requirements

  • Reporting

    • Victim Services Statistical Report (VSSR)

      • Due January 30, April 30, July 30 and October 30

    • Outcome Performance Measures (OPM)

      • Due May 30 and November 30

    • Subgrant Expenditure Requests (SER)

      • Select monthly or quarterly

CJCC 2014 VOCA Continuation Webinar


Budgeting and allowable costs

Budgeting and Allowable Costs

CJCC 2014 VOCA Continuation Webinar


What is the purpose of a budget

What is the purpose of a budget?

  • Accountability

  • Ensures that your agency’s plans are communicated clearly to CJCC

  • Should be consistent with your narrative and proposed goals

  • Must use Excel Worksheet this year

  • ***CJCC will not pay for expenses that are not in the approved budget***


Personnel

Personnel

Includes employees, volunteer time and over-time

Gross Pay, FICA & Fringe benefits (e.g. Retirement)

Amount claimed this period

Gross pay x % of time = amount claimed

($1,000 x 80% = 800.00)

Volunteer time valued at $12 per hour

Volunteer dollars recorded in “Volunteer” column carried over from Volunteer Monthly Time Record


A 1 personnel salaries

A. (1) Personnel/Salaries


A 2 personnel fringe benefits

A. (2)Personnel/Fringe Benefits


Travel expenses

Travel Expenses

Must abide by State of Georgia Travel Regulations/Local/Federal Travel Regulations

http://sao.georgia.gov/state-travel-policy

http://gsa.gov/perdiem

Prior approval for out-of-state travel

Lodging, airfare, transportation/cab fare and meals

Mileage – show number of miles x approved rate

Expenses must be supported with receipts

Record Mileage log

Training related expenses – all trainings for which you would like to be reimbursed submitted 30 days prior to paying registration


Travel guidelines things to remember

Travel Guidelines- Things to Remember!!

  • Funding is not authorized for lodging within 50 miles of the subgrantees’ place of business

  • Funding is not authorized for meals within thirty (30) miles of the subgrantees’ places of business, and when traveling outide a thrity-mile radius, the employee must be away for more than 12 hours

  • According to the Federal Travel Regulation (FTR), travelers are entitled to 75% of the prescribed meals and incidental expenses for the first and last day of travel.


B travel

B. Travel


Equipment expenses

Equipment Expenses

Item must cost $5,000 or more to be considered as equipment

Copy of invoice for equipment must be attached to the reimbursement

Equipment inventory list maintained

Equipment purchases must be approved before purchasing

Cost of equipment not exclusively used for VOCA activities must be prorated


C equipment

C. Equipment


Supplies

Supplies

Description of expense

“Office supplies” – listed in budget detail

Postage

All “equipment” under $5,000

Receipts for expenses must be maintained at your agency


D supplies

D. Supplies


Printing media

Printing/Media

Acknowledge funding source

Wording located in subgrantee manual – may depend on whether entire publication or only portions are funded --“This project is supported by Award No. _____ awarded by the Office for Victims of Crime, office of Justice Programs and administered by the Criminal Justice Coordinating Council”

Provide example 30 days before purchase for budget approval

Submit copy of final brochures, etc with request for reimbursement


E printing

E. Printing


Other

Other

Rent, Local/Long distance, Cell phone, Utility bill (time periods should be noted in description)

Copy of contractual/consultant agreement should be submitted to CJCC and kept on file


F 1 other costs

F. (1)Other/Costs


Contractual consultant policies

Contractual/Consultant Policies

Fees cannot exceed $450/day or $56.25/hour

Written contract

Services to be performed

Rate of compensation – should be reasonable according to past billing history or market rate (submit samples to CJCC)

Length of time services will be provided

Payment for services rendered

Services during contract period


F 2 other consultants

F. (2) Other/Consultants


Budget summary

Budget Summary


Matching funds voca

Matching Funds - VOCA

Same use as federal funds

Expended/obtained during contract period

Records of match maintained

Source

Amount

Period used

Contracts should be current


Matching funds

Matching Funds

20 % of Total Project Cost

Cash – any allowable item or service paidfor by the agency.

In-Kind – a donation of tangible expendable goods, services or work space including allowable volunteer time.


Unallowable expenses

Unallowable Expenses

Non-budgeted items

Bonuses

Entertainment (including food)

Alcohol

Fundraising

Non-grant related Accounting/Bookkeeping expense

Renovations/construction – unless making services ADA compliant (e.g. wheelchair ramp)


Online application instructions

Online Application Instructions

  • Agencies with more than one 2013 award must submit an application for each grant number to receive continuation funding for that award

  • Applicants will not be able to log out or log back in once the application is started

  • CJCC recommends that each applicant compile all information requested in this RFP before beginning the online application

  • Allow 2-3 hours for completion

CJCC 2014 VOCA Continuation Webinar


Online application instructions1

Online Application Instructions

  • Technical difficulties or emergency circumstances? Contact Shontel Wright immediately at [email protected] 404.657.1961

  • Applications must be submitted by 11:59pm on Saturday,May 31, 2014.

  • There is no commitment on the part of CJCC to fund an application or to fund it at the amount requested.

CJCC 2014 VOCA Continuation Webinar


Completing the online application

Completing the Online Application

CJCC 2014 VOCA Continuation Webinar


Common errors

Common Errors

  • Wrong grant number

  • Budget format

  • Miscalculating match

  • Wrong agency name

  • Unallowable and unreasonable costs

  • Not submitting the attachment

CJCC 2014 VOCA Continuation Webinar


Continuation award timeline

Continuation Award Timeline

CJCC 2014 VOCA Continuation Webinar


Victims of crime act voca grant program 2014 continuation application webinar

Q & A

?

CJCC 2014 VOCA Continuation Webinar


Conclusion

Conclusion

  • Remember to read the RFA carefully and CONTACT us! We’re here for you!

    Betty Barnard – [email protected] – 404-654-5691

    Jonathan Peart – [email protected] – 404-657-1973

    Shontel Wright – [email protected] – 404-657-1961

  • Thank you - we appreciate your service and dedication to victims in Georgia

CJCC 2014 VOCA Continuation Webinar


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