Fall 2011
This presentation is the property of its rightful owner.
Sponsored Links
1 / 128

Fall 2011 FCAT Mathematics Retake FCAT Reading Retake FCAT 2.0 Reading Retake TRAINING MATERIALS PowerPoint PPT Presentation


  • 54 Views
  • Uploaded on
  • Presentation posted in: General

Fall 2011 FCAT Mathematics Retake FCAT Reading Retake FCAT 2.0 Reading Retake TRAINING MATERIALS. Training Materials.

Download Presentation

Fall 2011 FCAT Mathematics Retake FCAT Reading Retake FCAT 2.0 Reading Retake TRAINING MATERIALS

An Image/Link below is provided (as is) to download presentation

Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author.While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server.


- - - - - - - - - - - - - - - - - - - - - - - - - - E N D - - - - - - - - - - - - - - - - - - - - - - - - - -

Presentation Transcript


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

Fall 2011

FCAT Mathematics Retake FCAT Reading RetakeFCAT 2.0 Reading Retake

TRAINING MATERIALS


Training materials

Training Materials

  • These materials cover information from the Fall 2011 Computer-Based Test Administration Manual, the Fall 2011 Reading and Mathematics Retake Test Administration Manual (paper-based), and the Fall 2011 Computer-Based Test Accommodations Guide.

  • Unless specified (PBT = Paper-Based Test Administration or CBT = Computer-Based Test Administration), the information on these slides refers to all administrations.

    Available online at:

    www.FLAssessments.com/FallRetake

    www.FLAssessments.com links are redirects for materials posted to www.PearsonAccess.com/fl.


Glossary of terms

Glossary of Terms

  • PearsonAccess – www.pearsonaccess.com/fl

    • A website used for almost all test preparation (e.g., PreID), setup, administration, and reporting tasks.

    • Correct test administration must be selected each time you log in.

    • Requires a username and password.

    • Links to support materials: www.FLAssessments.com/FallRetakewww.FLAssessments.com/AdditionalResources

    • PearsonAccess will timeout after 14 minutes of inactivity.


Glossary of terms1

Glossary of Terms

  • PearsonAccess Training Center

    • Accessed from the Training Center tab on PearsonAccess Home page.

    • Provides an opportunity to

      • Practice PearsonAccess tasks

      • Manage the Infrastructure Trial in preparation for testing

    • Requires a username and password.


Glossary of terms2

Glossary of Terms

  • Proctor Caching is a process of loading or “caching” test content locally on a computer at the school level.

    • Does not require a separate caching server and can run on any workstation on the network that meets minimum requirements.

    • Proctor Caching software is provided by Pearson.

    • Reduces test delays due to network congestion.

    • Provides students with a more seamless testing experience.

    • Requiredfor all FCAT/FCAT 2.0/EOC computer-based testing in Florida.


Glossary of terms3

Glossary of Terms

  • TestNav 6.9 (TestNav)

    • Platform for Florida’s high-stakes computer-based statewide assessments.

    • Software application installed either on a file server or on each computer that will be used for testing.

Note: This is the URL used for testing this Fall; it is different from the URL used for the Infrastructure Trial.


Glossary of terms4

Glossary of Terms

  • TestHear

    • Platform used to deliver accommodated forms (e.g., large print, zoom, color contrast, screen reader, assistive devices) for Florida’s high-stakes computer-based statewide assessments.

    • Software application installed on each computer that will be used to test students who require computer-based accommodations.

    • TestHear will operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear will not work on Mac OS X 10.4 or on Macs that cannot also run Windows.


Glossary of terms5

Glossary of Terms

  • ePAT

    • Electronic Practice Assessment Tool

    • Provides students an opportunity to practice using the computer-based platform prior to testing.

      • An ePAT is required for every test a student will take this year.

      • Please keep a record of students taking each ePAT.

    • Available for download at www.FLAssessments.com/ePATs.

    • Download ePAT launcher separately from test content.

    • Accommodated ePATs are also available. Launcher is bundled with the practice test content for accommodated forms.

    • Scripts and instructions for downloading ePATs are under the Resources tab.


Pearson support and pearsonaccess

Pearson Support and PearsonAccess

  • Contact Pearson Support

    • Phone Number: 1-877-847-3043

    • E-mail: [email protected]

  • Appendix C in the Fall 2011 CBT Manual provides the following information:

    • PearsonAccess

      • User Accounts

        • FDOE distributed instructions for setting up user accounts to district assessment coordinators.

      • Browser requirements

      • Logging in for the first time

      • Resetting passwords

    • Training Center

      • Test Setup Exercise


Fall 2011 retakes test administration schedule

Fall 2011 Retakes Test Administration Schedule

  • *FCAT 2.0 Reading is divided into two sessions, which must be administered over two days during the testing window. Each session may last no longer than half of a typical school day.

  • Districts have selected one of the two weeks to administer paper-based test(s). Computer-based tests may be administered over two weeks, if necessary.

  • October 24 – October 26: Additional make-up days for CBT tests ONLY

  • Any deviation from this schedule requires written approval from the FDOE prior to implementation.


Manuals

Manuals

  • Three manuals are provided for this administration:

    • Fall 2011 Reading & Mathematics Retake Test Administration Manual (Fall 2011 Retake Manual - printed and posted)

      • Instructions for paper-based accommodations (regular print, large print, braille, and one-item-per-page) and for schools participating in paper-based administration of Reading Retake

    • Fall 2011 Reading & Mathematics Retake Computer-Based Test Administration Manual (Fall 2011 CBT Manual - printed and posted)

      • Instructions for computer-based administration

    • Fall 2011 Computer-Based Test Accommodations Guide (Fall 2011 Accommodations Guide - posted only)

      • Instructions for computer-based accommodated test forms (large print, color contrast, zoom, screen reader, assistive devices)

  • Information from all three documents is included in these training materials.


Manuals1

Manuals


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

What’s New for Fall 2011

  • District and school personnel must be familiar with all three manuals, as applicable.

  • The four-function calculators distributed by the FDOE, formerly referred to as “FCAT calculators,” are now called “approved four-function calculators” and are the only calculators that can be used for this administration (except for approved calculators for students with visual impairments).


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

What’s New for Fall 2011

  • Students are now required to sign/agree to a pledge that states that they will not “give or receive unauthorized help” and they acknowledge that such help is cheating.

  • Schools must ensure students take the correct Reading Retake test (FCAT or FCAT 2.0). Check the test books carefully before distributing (paper-based) and/or ensure students are assigned to the correct form (computer-based).


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

What’s New for Fall 2011

  • The FCAT 2.0 Reading Retake is divided into two sessions and must be administered over two days. Test administrators must carefully monitor students to ensure they do not work in the wrong session.

    • For the computer-based FCAT 2.0 Reading Retake delivered via TestNav, a seal code is used to separate the sessions.

    • For the accommodated computer-based FCAT 2.0 Reading Retake delivered via TestHear, test administrators must ensure students only complete questions 1-27 on Session 1 (day 1) and complete questions 28-53 on Session 2 (day 2). There are no seals or stop signs between sessions.

    • For the paper-based FCAT 2.0 Reading Retake, Session 2 of the test and answer book is sealed.


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

What’s New for Fall 2011

  • Test administrators must maintain an accurate seating chart for each group of students testing in the same room.

  • In the Fall 2011 Retake Manual, Special Documents Instructions have been organized into test administrator and school assessment coordinator sections.

  • Test administrator instructions for administering tests to students using large print materials (paper-based) have been enhanced.


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

What’s New for Fall 2011

  • The FCAT/FCAT 2.0 Administration and Security Agreement has been revised to emphasize the importance of proper training and possible consequences of test administration irregularities.

  • Accommodated computer-based test forms (large print, color contrast, zoom, screen reader, assistive devices) will be accessed using TestHear software. Instructions are in the Fall 2011 Accommodations Guide.


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

Reminders for Fall 2011

  • For paper-based and computer-based administrations:

  • Inappropriate actions by school or district personnel before, during, or after test administration may result in consequences including test invalidations and/or loss of teaching certification.

  • Students may not have any electronic or recording devices at their desks, in their pockets, or anywhere they can reach them during testing, even if the devices are turned off or the students do not use them.

  • If a student begins a test and leaves campus without finishing, he or she will NOT be allowed to complete that test.


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

Reminders for Fall 2011

  • For paper-based and computer-based administrations:

  • Forms and materials for test administration can be found at www.FLAssessments.com/FallRetake.

  • Manuals must be provided to itinerant teachers in time for them to prepare, and itinerant teachers must be included in test administrator training.

  • School assessment coordinators and test administrators must maintain certain required administration information, as directed by the district assessment coordinator.


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

CBT: Reminders for Fall 2011

  • For computer-based testing only:

  • Test Administrator user accounts are available in PearsonAccess. The district assessment coordinator will receive instructions for creating/assigning these accounts.

  • Students are required to participate in a practice test (ePAT) using the script provided in the manual.

  • Students can request a hand-held calculator to use on the day of testing.

  • Schools can supply photocopies of the reference sheet to students.


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

PBT: Reminders for Fall 2011

  • For paper-based testing only:

  • You will receive a set of PreID labels for each paper-based test being administered. Affix the label to the correct test for that student.

    • If a label is affixed to the wrong book, it CANNOT be used by another student. Do not remove the label. Return it with other NOT TO BE SCORED materials and grid the PreID information on a replacement test and answer book.

    • The following categories must be correct on a label in order for it to be used: Student Name, Student ID Number, District Number, and School Number.

  • School assessment coordinators and test administrators must track security numbers of secure test documents.


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

PBT: Reminders for Fall 2011

  • For paper-based testing only:

  • Test administrators and school assessment coordinators must refer to the Special Documents section of the manual for large print, braille, and one-item-per-page responsibilities.

  • Pre-populated Administration Record/Security Checklists are provided in PearsonAccess.

    • Test Setup > Order Additional Materials and Tracking > Reports (drop-down menu)

    • Click on “Security Checklist Detail” to export the Excel file


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

FCAT 2.0 Reading Retake

  • This test must be administered in 2 sessions over 2 days.

    • Students should be permitted one-half of a regular school day for each session.

  • The paper-based test does not have a stop sign, but Session 1 and Session 2 are sealed separately. Students should NOT break the second seal until day 2.

  • The computer-based test has an electronic seal between the two sessions. Students EXIT the test on their first day of testing and must be resumed in PearsonAccess and must have the correct seal code to continue to Session 2 on day 2.


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

FCAT 2.0 Reading Retake

  • The accommodated computer-based test does not have an electronic seal between sessions. Students must be monitored and reminded to complete questions 1-27 on day 1 and questions 28-53 on day 2.

  • The Session signs include the question numbers for each session.


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

FCAT 2.0 Reading Retake Electronic Seal Code

  • In Session 1, students will only be able to click “Next Section” from the Go To screen.

  • Once they proceed beyond the Go To screen, they cannot return to Session 1.

  • TestNav will show 3 sections of the test with answered/unanswered questions.

    • Section 1 is the Welcome screen/student pledge/test group code section.

    • Section 2 is questions 1-27 (Session 1).

    • Section 3 is questions 28-53 (Session 2).


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

FCAT 2.0 Reading Retake Electronic Seal Code

  • The Session 2 Seal Code screen includes a stop sign and a box to enter the seal code. Students cannot return to Session 1 from this screen. Test administrators should not post the seal code until instructed to do so in the script on day 2.


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

FCAT Retake: Students to be Tested

  • FCAT Reading Retake

    • All students who entered Grade 9 prior to Fall 2009 and are pursuing a standard Florida high school diploma

  • FCAT Mathematics Retake

    • All students who entered Grade 9 in Fall 2009 and earlier and are pursuing a standard Florida high school diploma


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

FCAT Retake: Students to be Tested

  • Students eligible to participate are as follows:

    • Grades 11-13 regular high schools students who have not yet passed both parts of the FCAT required for graduation with a standard diploma

    • Adult high school students who have not yet passed both parts of the FCAT required for graduation with a standard diploma

    • Certificate of Completion students

      • Students who have completed the minimum number of credits and the district-specified courses but who have not satisfied other requirements for a standard high school diploma

      • Students who have met all of the requirements for a standard high school diploma except earning passing scores on the parts of the FCAT required for graduation


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

FCAT 2.0 Retake:

Students to be Tested

  • FCAT 2.0 Reading Retake: All students who entered Grade 9 in 2009 and beyond and are pursuing a standard Florida high school diploma must pass the Grade 10 FCAT 2.0 Reading test as one of the requirements for graduation. Students eligible to participate in this administration are as follows:

    • Grade 11 regular high school students (entered Grade 9 in 2009) who did not pass the Grade 10 FCAT 2.0 Reading test required for graduation with a standard diploma

    • See Fall 2011 CBT Manual or Fall 2011 Retake Manual for more information about students to be tested.


Accommodations

Accommodations

  • Must be documented on the student IEP or Section 504 plans

  • Administration Accommodations

    • Flexible Presentation

    • Flexible Responding

    • Flexible Setting

    • Flexible Scheduling

  • Paper-based Accommodations

    • Reading Passage Booklets (students test on the computer)

    • Regular Print

    • Large Print

    • Braille

    • One-Item-Per-Page

  • Computer-based Accommodations

    • Large Print

    • Color Contrast

    • Zoom

    • Screen Reader (Mathematics only)

    • Assistive Devices


Cbt materials needed for testing

CBT: Materials Needed for Testing

For computer-based testing:

  • Student Authorization Tickets (secure materials)

    • Session/Test/Location

    • Student Name/Date of Birth/Student ID (partial)

    • Student Signature Line

    • URL/Login ID/Test Code (password)

  • Students need a pencil or pen to sign their tickets.

  • If the Last Name, First Name, or ID number is incorrect, the student must not use the ticket.

  • The ID number will show the last five digits of the Florida Student Number OR the last four digits of the Social Security Number and an X.

  • If the Date of Birth is the only incorrect field, the student may use the ticket and the birthdate can be updated after testing with the student database manager.


Samples of printed student authorization tickets

Samples Of Printed Student Authorization Tickets

Detail View/Single Ticket

Grid View/6 Tickets

List View/3 Tickets


Cbt materials needed for testing1

CBT: Materials Needed for Testing

  • Session Roster can be used to record or verify most of the required administration information.


Cbt materials needed for testing2

CBT: Materials Needed for Testing

  • Test Group Codes

    • Provided by school assessment coordinator

    • Unique four-digit number

    • Identifies a group of students tested together

  • Florida Computer-Based Testing Work Folders

    • A blank piece of yellow 11x17 paper folded in half that students use to work Mathematics problems

    • Used work folders are secure materials


Test code test group code

Test Code & Test Group Code


Cbt materials needed for testing3

CBT: Materials Needed for Testing

  • Reference Sheets

    • The computer-based Mathematics Retake has a pop-up window that includes the FCAT Mathematics Retake Reference Sheet.

    • Schools may provide paper copies of reference sheets to students; however, schools must make their own copies. (The reference sheet is available in Appendix E of the Fall 2011 CBT Manual and online at www.FLAssessments.com/FallRetake.)


Pbt materials needed for testing

PBT: Materials Needed for Testing

  • Test Documents

    • Fall Reading Sunshine State Standards RETAKE Test and Answer Book (FCAT)

    • Fall Mathematics Sunshine State Standards RETAKE Test and Answer Book (FCAT)

    • Fall Reading Next Generation Sunshine State Standards RETAKE Test and Answer Book (FCAT 2.0)

    • Mathematics Reference Sheets – packaged as stand-alone pages and shipped with test materials

    • Calculators


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

CBT & PBT: Materials Needed for Testing

  • Required Administration Information

    • Students assigned to your room (Student Name and Student ID Number)

    • Attendance Information

      • P=Present, A=Absent, W=Withdrawn, P/I=Present but Invalidated

    • Accommodations provided (Instructions for recording accommodations are provided in the Fall 2011 Accommodations Guide)

      • For ESE/504 students: 1-FP = Flexible Presentation; 1-FR = Flexible Responding;1-FSC = Flexible Scheduling; 1-FSE = Flexible Setting; 1-AD = Assistive Devices

      • For ELL students: 2-FSC = Flexible Scheduling; 2-FSE = Flexible Setting; 2-AHL = Assistance in Heritage Language; 2-ADI = Approved Dictionary

    • Test Group Code

    • Signatures of test administrator and school assessment coordinator and dates for when secure materials (e.g., used Work Folders, Student Authorization Tickets, Session Rosters, used Reference Sheets) are received and returned

    • (PBT Only) Unique security number of the test and answer book assigned to each student


Cbt proctors

CBT: Proctors

  • When testing a large group of students, proctors MUST be assigned to the room to assist the test administrator. Note the ratio is different for a paper-based administration.

*It is recommended that a proctor be assigned to a room with 25 or fewer students whenever possible.


Pbt proctors

PBT: Proctors

  • When testing a large group of students, proctors MUST be assigned to the room to assist the test administrator. Note the ratio is different for a computer-based administration.

*It is recommended that a proctor be assigned to a room with 30 or fewer students whenever possible.


Pbt security numbers

PBT: Security Numbers

  • Used to account for each test and answer book

  • Consists of a nine-digit number followed by a check digit

  • Packing list will indicate the number ranges assigned to each school, and written documentation of the number ranges must be maintained at all times during distribution and return of books.

  • Pre-populated Administration Record/Security Checklists are provided in PearsonAccess.

  • Test administrator should maintain a list of all secure materials assigned to him or her, including any additional materials assigned throughout the administration.

  • See pg. 14 of the Fall 2011 Retake Manual if a document becomes soiled.


Pbt dns and undo bubbles

PBT: DNS and UNDO Bubbles

  • Located in the SCHOOL USE ONLY box on the student grid sheet.

  • If a DNS bubble has been gridded by mistake, erase the DNS bubble and grid the UNDO bubble. Package the document with other TO BE SCORED materials.


Pbt dns and undo bubbles1

PBT: DNS and UNDO Bubbles

The DNS bubble MUST be gridded if any of the following circumstances occur:

  • The document is defective and USED.

  • A student name, student ID number, district number, OR school number is INCORRECT on a label affixed to a USED document.

  • A student label has been placed over another student label on a USED document.

    Under the following circumstances, it is NOT necessary to grid the DNS bubble if the document has been packaged properly for return with all other NOT TO BE SCORED materials:

  • The preidentified document belongs to a student who has withdrawn before testing begins.

  • The preidentified document belongs to a student who was absent during the entire testing window.

  • The document is defective and UNUSED.

  • The preidentified information is incorrect and the document is UNUSED.


Pbt student demographic information

PBT: Student Demographic Information

  • Student grid sheet captures student demographic information.

    • A document is preidentified if it has a student label affixed.

  • Blank student grid sheets (non-preidentified) must be gridded using a No. 2 pencil.

    • Only school personnel may grid the following: Primary Exceptionality, Section 504, ESE/504 Accommodation Types, ELL Accommodation Types, and ELL

    • School personnel or students may grid the following: Student Name, District/School Number, Social Security Number or Florida Student Number, Date of Birth, Student Grade Level, Gender, Ethnicity, and Race

    • Incomplete grid sheets will result in delayed score reporting for those students

  • For more information about specific demographic fields, see pages 5-8 of the Fall 2011 Retake Manual.


Pbt sample preidentified preid student label

PBT: Sample Preidentified (PreID) Student Label

  • Four elements must be correct on PreID labels for Retake documents: student name, student ID number, district number, and school number.


Pbt sample student grid sheet

PBT: Sample Student Grid Sheet


Communicate testing policies to students

Communicate Testing Policies to Students

Prior to testing, make sure students understand the following policies:

  • Electronic Devices Policy: If students are found with ANY electronic device during testing, their tests will be invalidated.

  • Leaving Campus: If students leave campus before completing the test (for lunch, an appointment, illness, etc.), they WILL NOT be allowed to complete the test.

  • Student Pledge: If students are caught cheating or irregular answer patterns are detected during scoring, their tests will be invalidated.


Missing materials and test irregularities security breaches

Missing Materials and Test Irregularities/Security Breaches

  • Test administrators should report any test irregularities (e.g., disruptive students, loss of Internet connectivity) and possible security breaches to the school assessment coordinator immediately.

  • If a secure document, such as a test and answer book, a Student Authorization Ticket, a used Work Folder, a used reference sheet, or a Session Roster, is not found or a test irregularity or security breach is identified, the school assessment coordinator must contact the district assessment coordinator.

  • Missing Materials form and Test Irregularities/Security Breaches form can be found online at www.FLAssessments.com/FallRetake.


Test invalidation policies and procedures

Test Invalidation Policies and Procedures

  • Purpose of test invalidation is to identify when the validity of test results has been compromised.

  • A test administrator should discuss any situation involving possible invalidation with the school assessment coordinator and the situation should be investigated before a final invalidation decision is made.

  • A test MUST be invalidated if any of the following circumstances occur:

    • A student has an electronic device during testing.

    • A student is cheating during testing.


Test invalidation policies and procedures1

Test Invalidation Policies and Procedures

A test MAY be invalidated if any of the following circumstances occur:

  • A student becomes ill and is unable to finish, OR a student is not allowed the correct amount of time.

  • A student was given an accommodation not allowed on the FCAT/FCAT 2.0.

  • A student was given an accommodation not on the student’s IEP, Section 504 plan, or ELL plan.

  • A student was not provided an allowable accommodation listed on the student’s IEP, Section 504 plan, or ELL plan.

  • An error occurs in test administration or procedures that could compromise the validity of the test results (e.g., students had access to an unauthorized visual aid that gave an unfair advantage).

  • A student is disruptive during testing.

  • A student taking the FCAT 2.0 Reading Retake works in the wrong session (e.g., works in Session 2 on Day 1, changes answers in Session 1 on Day 2).


Security log

Security Log

  • Schools are required to maintain an accurate Security Log for each testing room.

  • Anyone who enters a room for the purpose of monitoring a test MUST sign the log for that testing room, regardless of how much time he/she spends monitoring a testing room.

  • A perforated Security Log can be found in the manual.

  • Blank Security Log can also be found at www.FLAssessments.com/FallRetake.


Sample security log

Sample Security Log

The same Security Log can be used for PBT and for CBT.


Seating chart

Seating Chart

  • Test administrators are required to maintain an accurate seating chart for each testing room.

  • Seating charts must include the following:

    • Room name/number

    • Student names

    • Each student’s location in the room during testing

    • Date

    • Time

    • Subject tested

    • Test administrator name

    • Names of proctors (if applicable)

    • Test group code

  • Seating charts must be returned to the school assessment coordinator after testing.

  • For FCAT 2.0 Reading Retake, maintain seating charts for both sessions.


Cbt practice test epat

CBT: Practice Test (ePAT)

  • All students MUST participate in a practice test prior to taking a computer-based assessment.

    • Recommend completing at least two weeks prior to administration.

    • TestHear ePATs are also available for students to practice accommodated CBT forms.

    • Provide students with URL so they can practice on their own: www.FLAssessments.com/ePAT.


Cbt practice test epat1

CBT: Practice Test (ePAT)

  • About the ePAT

    • For the FCAT Mathematics Retake or the FCAT Reading Retake, use the FCAT Reading and Mathematics Practice Test.

    • For the FCAT 2.0 Reading Retake, use the FCAT 2.0 Reading Retake Practice Test.

    • Familiarizes students with

      • Item types

      • Reference Sheet

      • Online tools

      • Process of responding to items on the computer

    • Practice test items are not intended to replicate the difficulty of the items on the test.

    • Work Folders will not be provided for practice tests.

      • Instruct students to bring their own scratch paper and pencils/pens.


Cbt epat online tools

CBT: ePAT Online Tools


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

Test Administrator

Before, During, and AfterTesting


Test administrator before testing checklist

Test Administrator Before TestingChecklist

  • Read the test administration manual.

  • Read the Test Administration Policies and Procedures and sign the FCAT/FCAT 2.0 Administration and Security Agreement.

  • Establish appropriate setting and remove or cover any unauthorized visual aids.

  • Prepare necessary forms to collect required administration information.

  • Prepare Security Log(s) to be used in testing room.

  • Prepare a seating chart to be used in your testing room.

  • Make copies of the Do Not Disturb sign and Electronic Devices sign to post prior to testing. (For FCAT 2.0 Reading Retake, make copies of the Session signs.)


Test administrator before testing checklist1

Test Administrator Before TestingChecklist

  • Assemble all materials.

  • Ensure that students understand the electronic devices policy (see scripts).

  • Become familiar with accommodations specified on students’ IEPs or Section 504 plans.

  • Receive your test group codes

  • CBT: Receive your seal codes (if administering FCAT 2.0 Reading Retake) from school assessment coordinator.

  • CBT: Ensure that you are familiar with how to open TestNav or TestHear to the login screen with the correct URL for each student computer prior to testing (see instructions in operational scripts).


Test administrator before testing cbt conduct practice test epat

Test Administrator Before TestingCBT: Conduct Practice Test (ePAT)

  • ALL students MUST complete an ePAT for each subject test they will take to learn how to use the computer-based system.

    • Even students who participated in a previous computer-based test MUST complete the appropriate Retake ePAT(s) prior to the Fall 2011 administration.

    • Students who will take accommodated computer-based forms must take the corresponding TestHear ePAT.

  • Ensure that the following items have been downloaded to each computer that will be used for a practice test.

    • For TestNav: the ePAT Launcher and appropriate test content (FCAT Reading and Mathematics, FCAT Reading 2.0).

    • For TestHear: the accommodated ePAT, which includes the launcher and the test content.

  • Scripts provided in the Fall 2011 CBT Manual, the Fall 2011 Accommodations Guide, and under the Resources tab at www.FLAssessments.com/ePATs.


Test administrator before testing cbt prepare testing room

Test Administrator Before TestingCBT: Prepare Testing Room

  • Ensure that all software applications, including Internet browsers, are closed on all student workstations.

  • Start TestNav or TestHear, type in the correct URL, and open each student workstation to the student login screen.

  • Ensure that you have a way to contact the technology coordinator or school coordinator during testing without leaving the room unattended.

  • Test Sessions have a unique six-digit test code (password) that will be printed on the Student Authorization Tickets and Session Roster.

    • Test Code (password) is used to access the test.

    • Test Group Code (4-digits) is used to identify groups of students tested together.


Test administrator during testing checklist

Test Administrator During TestingChecklist

  • Maintain record of required administration information and seating chart.

  • Ensure that proctors and anyone who enters a testing room for the purpose of monitoring the test sign the Security Log.

  • Administer the test according to the directions in the appropriate administration script and read the SAY boxes verbatim to students.


Test administrator during testing scripts

Test Administrator During Testing Scripts


Test administrator during testing cbt accommodations

Test Administrator During TestingCBT: Accommodations

  • Use the Form/Form Group Type column in the Session Roster to confirm the accommodated form assigned to the student.


Test administrator during testing cbt accommodations1

Test Administrator During TestingCBT: Accommodations

The following codes should be used by test administrators to record accommodations actually used by each student during the test administration. This information is later recorded in PearsonAccess by the school assessment coordinator.

  • For ESE/504 students:

    • 1-FP = Flexible Presentation

    • 1-FR = Flexible Responding

    • 1-FSC = Flexible Scheduling

    • 1-FSE = Flexible Setting

    • 1-AD = Assistive Devices

  • For ELL students:

    • 2-FSC = Flexible Scheduling

    • 2-FSE = Flexible Setting

    • 2-AHL = Assistance in Heritage Language

    • 2-ADI = Approved Dictionary


Test administrator during testing supervise test administration

Test Administrator During TestingSupervise Test Administration

  • During testing, ensure that students:

    • Clear the area around their workstations of all materials except for the appropriate test materials

    • Do not have books, notes, extra scratch paper, or electronic devices of any kind (except for approved calculators) during testing, even if they do not use them

    • Have signed or agreed to the student pledge

    • Do not talk or make any disturbance

    • Work independently

    • Are recording their answers in the appropriate area

    • Work in the correct Reading test

      • For CBT, check student name and test in the top left corner of the computer screen.

      • For PBT, check the document title and logo at the top of the grid sheet.

    • Work in the correct session (FCAT 2.0 Reading Retake only)


Test administrator during testing supervise test administration1

Test Administrator During TestingSupervise Test Administration

  • Test administrators MAY NOT:

    • Talk with students about test items

    • Help students with their answers

    • Provide students with any information that would allow them to infer the correct answer

    • Discuss test items or answers with students even after testing has been completed

    • CBT only: Have any desktop-viewing programs or similar software that would enable a test administrator to view test items and student responses


Test administrator during testing cbt supervise test administration

Test Administrator During TestingCBT: Supervise Test Administration

  • If a computer is disconnected from the test:

    • Contact the technology coordinator to help diagnose any technical issues

    • Contact the school assessment coordinator to resume student’s test in PearsonAccess

      If you have a Test Administrator account in PearsonAccess, you will be able to resume the student’s test and assist the student with logging in again. Your school assessment coordinator will train you on the process for resuming students.


Test administrator after testing checklist

Test Administrator After TestingChecklist

  • Verify that you have collected all required administration information, including accommodations actually used by each student.

  • Report any missing materials to your school assessment coordinator, including the following as applicable:

    • Test and answer books

    • Student Authorization Tickets

    • Session Rosters

    • Work Folders

    • Reference Sheets

    • Reading Passage Booklets

  • Verify that Security Logs and seating charts were completed correctly.

  • For PBT, inspect students’ answer documents for stray marks on the student grid sheet and verify that the required information has been completed. Remove stray reference sheets. Check to make sure DNS bubbles have not been gridded by mistake.

  • Organize materials and return to your school assessment coordinator.

  • Complete the Test Administrator Comment Form at www.FLAssessments.com/FallRetake.


Test administrator after testing steps for returning paper test materials

Test Administrator After Testing Steps for Returning Paper Test Materials

Organize your paper-based materials according to the list below:

  • Absent Students – Hold for Make-Up Administrations cover sheet and unused documents for absent students

  • TO BE SCORED – Cover sheet and documents for each test (FCAT Mathematics Retake, FCAT Reading Retake, FCAT 2.0 Reading Retake)

  • NOT TO BE SCORED – Cover sheet and documents (includes unused documents and documents with the DNS bubble gridded)

  • Test administration manuals, security log, required administration information, seating chart, Reading Passage Booklets, used work folders, and Mathematics Reference Sheets


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

School Assessment Coordinator

Before, During, and AfterTesting


School assessment coordinator before testing checklist

School Assessment Coordinator Before TestingChecklist

  • Read the test administration manual(s).

  • Become familiar with Test Administration Policies and Procedures and sign the FCAT/FCAT 2.0 CBT Administration and Security Agreement.

  • Train test administrators and proctors on all applicable content in the Fall 2011 CBT Manual, the Fall 2011 Retake Manual, and the Fall 2011 Accommodations Guide. Ensure that they, as well as all school administrators, sign the FCAT/FCAT 2.0 CBT Administration and Security Agreement.

  • Receive test materials from district assessment coordinator, inventory materials within 24 hours of receipt, and report missing materials or request additional materials.

  • CBT: If your school will provide paper reference sheets, ensure an adequate supply is available for all students.

  • Communicate the process for collecting required administration information to test administrators.

  • Distribute test group codes to test administrators.


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

School Assessment Coordinator Before TestingChecklist

  • CBT: Distribute seal codes (if administering FCAT 2.0 Reading Retake) to test administrators on day 2 of testing.

  • Make arrangements to test any special program students (e.g., district virtual instruction programs, Home Education Program) who may be testing at your school.

  • Assign proctors, as needed.

  • Ensure that appropriate test settings are available for all testing rooms.

  • For students who require accommodations at your school, discuss with test administrators how accommodations will be provided.

  • CBT: Verify student information and create test sessions in PearsonAccess.

  • CBT: Distribute Session Rosters and Student Authorization Tickets on the day of testing.

  • Complete any Computer-Based Assessments Certification district readiness activities as directed by FDOE.


School assessment coordinator before testing cbt district readiness activities

School Assessment Coordinator Before TestingCBT: District Readiness Activities

  • Complete Computer-Based Assessments Certification.

    • All schools who will participate in the FCAT or FCAT 2.0 computer-based assessments must complete the survey in the tool.

    • The tool is available at: https://app1.fldoe.org/CBT/CertificationTool/

  • The instructions are posted to www.FLAssessments.com/CertificationGuide.

  • District-level submission is due two weeks prior to the first day of the computer-based testing window in the district. Districts will establish school survey deadlines.


School assessment coordinator before testing receive test materials

School Assessment Coordinator Before TestingReceive Test Materials

  • The first school box is a white box with a red stripe.

  • Work Folders were shipped with the Fall 2011 CBT Manuals.

  • Inventory the contents of your boxes within 24 hours of receipt and report any missing materials immediately.

  • See pg. 55 of the Fall 2011 Retake Manual for a list of materials included in school boxes and special document boxes.


School assessment coordinator before testing fcat 2 0 reading retake

School Assessment Coordinator Before TestingFCAT 2.0 Reading Retake

  • Session Length: Each session of the FCAT 2.0 Reading Retake may take up to half of a typical school day. You are responsible for determining the precise time frames for half-day sessions at your school and provide test administrators with specific starting and stopping times.

  • Seating Charts: Ensure that test administrators maintain a separate seating chart for each session of the FCAT 2.0 Reading Retake.

  • Session Signs: Session signs are only used for FCAT 2.0 Reading Retake, and they remind students of the questions included in each session (Session 1 is 1-27; Session 2 is 28-53).

    • Paper-based tests include two external seals to designate the sessions. There are no stop signs or other indications of the session break.

    • Regular computer-based tests will require a seal code to access Session 2.

    • Accommodated computer-based tests will not have a seal code or an indication of the session break. Test administrators must monitor students to ensure they work in the correct session.

  • CBT: Seal Codes: Four-digit seal codes allow students access to Session 2 of the FCAT 2.0 Reading computer-based test after they have completed Session 1. Students must be resumed in PearsonAccess prior to beginning Session 2.


School assessment coordinator before testing training

School Assessment Coordinator Before TestingTraining

Train Test Administrators and Proctors

  • Must be trained on all applicable content in the following:

    • Fall 2011 CBT Manual

    • Fall 2011 Retake Manual

    • Fall 2011 Accommodations Guide

  • (If Applicable) Returning paper-based materials.

  • CBT: Monitoring test sessions and resuming students in PearsonAccess

    • School coordinators will resume students as needed and may require test administrators to contact them during testing to request this authorization.

    • Test administrators may resume students if PearsonAccess accounts have been created by the district.


School assessment coordinator before testing cbt training

School Assessment Coordinator Before TestingCBT: Training

Train Test Administrators and Proctors (for CBT)

  • Securing a student’s computer if a student leaves the room and will resume testing

    Recommended

    • Long breaks: student must exit the TestNav system by clicking the X or the red circle in the top corner and then clicking Yes, exit the test

      • Student will not be able to continue testing until he/she is authorized to resume testing in PearsonAccess.

    • Short breaks: visual block (e.g., a file folder) must be applied to obscure the computer screen or turn off the monitor

  • Accessing student comment forms after testing (www.FLAssessments.com/RetakeStudentCommentForm).


School assessment coordinator before testing cbt training1

School Assessment Coordinator Before TestingCBT: Training

Train Test Administrators and Proctors (for CBT)

  • Test administrators are instructed to contact you in the following circumstances:

    • A student has not participated in a practice test session.

    • A student has trouble logging in the first time.

    • A student cannot see the shading on the Test Group Code screen.

    • A test administrator does not have a Student Authorization Ticket for a student.

    • A Student Name or Student ID is not correct (e.g., misspelled) on the Student Authorization Ticket.

    • A test administrator is concerned that a student is unable (e.g., too ill) to finish the test.

    • A student Exits the test to finish later and logs out of the test session.

    • A student is in the wrong test session.

      Provide instructions for test administrators to handle these circumstances.


School assessment coordinator before testing pbt student responses for special documents

School Assessment Coordinator Before TestingPBT: Student Responses for Special Documents

  • In the Fall 2011 Retake Manual, see the school assessment coordinator responsibilities for each special document type according to the table below.


School assessment coordinator before testing cbt pearsonaccess

School Assessment Coordinator Before TestingCBT: PearsonAccess

Filters and Search Fields in PearsonAccess

  • Any column with this button can be filtered.

    • To filter data, click the symbol and enter the filter criteria.

    • The column will be filtered according to the search term.

  • Clicking on the column heading also allows you to sort the data in descending or ascending order. Once the data is sorted, an up or down arrow appears after the column heading.


School assessment coordinator before testing cbt pearsonaccess1

School Assessment Coordinator Before Testing CBT: PearsonAccess

  • Manage Student Information

    • PreID upload occurs during the designated PreID window.

    • District or school users may add students using the Create New Student wizard when the PreID window is closed.

  • Access Session Roster

    • Session rosters are created in PearsonAccess for each test session.

    • Test sessions must be created in PearsonAccess (districts had option to create test sessions in PreID).

    • Students must be assigned to a test session.

      • Test sessions can be modified at any time.

  • Verify the accuracy of Student Name and Student ID number.


School assessment coordinator before testing cbt pearsonaccess2

School Assessment Coordinator Before Testing CBT: PearsonAccess

Create Test Sessions

  • Three ways of organizing test sessions

    • By Test Group – only includes students in a particular group (e.g., class, testing room) who will be testing togetherAdvantage: PearsonAccess can be used to manage the testing groups, and session rosters will include only one group of students testing together. PearsonAccess can also be used to distinguish between students taking regular computer-based form (Main) and the accommodated forms.Disadvantage: will require setup and management of more sessions

    • By Test Day – includes all students in a school to be tested in a subject on a particular dayAdvantage: greater security because a session can be started and stopped on the same dayDisadvantage: requires coordination of testing groups at the school


School assessment coordinator before testing cbt pearsonaccess3

School Assessment Coordinator Before Testing CBT: PearsonAccess

Create Test Sessions (continued)

  • By Test Administration – includes all students scheduled to be tested in a subject during the entire test administrationAdvantage: limits setup and management to one session and additional make-up sessions do not need to be createdDisadvantage: test sessions are open and active during the entire testing window, which may present a security concern; greater coordination of testing groups at schools; and may be cumbersome to locate and manage specific students


School assessment coordinator before testing cbt pearsonaccess4

School Assessment Coordinator Before Testing CBT: PearsonAccess

Create a New Test Session

  • Log in to PearsonAccess, select Fall 2011 Retakes administration.

  • Go to Test Management>Manage Test Sessions.

  • Click New Session to go to the New Test Sessions screen.


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

School Assessment Coordinator Before Testing CBT: PearsonAccess

Create a New Test Session (continued)

  • Enter the session details:

    • Session Name (50-character limit)

    • School

    • Test to be Administered

    • Default Form Group Type (Main)

    • Scheduled Start Date (used for planning purposes – a test session will not start until you click START on the Session Details screen)


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

School Assessment Coordinator Before Testing CBT: PearsonAccess

Create a New Test Session (continued)

  • Add students to test sessions by:

    • Class (View By: Classes)

    • Individual Student (View By: Students)

  • Select the check box for each class or student to be added to a session.

  • Click Save.

  • Return to the newly created test session or to the Manage Test Sessions screen.

  • Maintain a list of all test sessions. Ensure technology coordinator cached test content for all sessions and Proctor Caching is running for sessions prior to the first day of testing.


School assessment coordinator before testing cbt pearsonaccess5

School Assessment Coordinator Before Testing CBT: PearsonAccess

View and Verify Student Data

The Student Name and Student ID Number must be correct in PearsonAccess.

  • Confirm all students are in test sessions (pg. 71).

  • View and verify student data (pg. 71-72).


School assessment coordinator before testing cbt scenario action required

School Assessment Coordinator Before Testing CBT: Scenario/Action Required


School assessment coordinator before testing cbt pearsonaccess6

School Assessment Coordinator Before Testing CBT: PearsonAccess

Manage Test Sessions


School assessment coordinator before testing cbt assigning accommodated forms

School Assessment Coordinator Before Testing CBT: Assigning Accommodated Forms

Creating an Accommodated Test Session (instructions in the Fall 2011 Accommodations Guide):

  • If your school will set up test sessions by test group, all students requiring accommodated computer-based test forms (including assistive devices) will need to be in a separate session and in a separate testing room from students who are using non-accommodated CBT forms. (Separate sessions/rooms are required because the students require different scripts.)

  • If your school will set up test sessions by test day or by test administration, it is not necessary to create a separate session for students who require accommodated CBT forms. Follow the instructions for assigning an accommodated form for each student.


School assessment coordinator before testing cbt assigning accommodated forms1

School Assessment Coordinator Before Testing CBT: Assigning Accommodated Forms

Assigning an Accommodated Form (instructions in the Fall 2011 Accommodations Guide) Click “Specify” or “Override” on the Session Details screen to assign a specific form to a student.

*Screen Reader is available for the Mathematics test only.


School assessment coordinator during testing checklist

School Assessment Coordinator During TestingChecklist

  • CBT: Ensure the test sessions have been started in PearsonAccess.

  • Provide test administrators with additional test materials, as necessary.

  • Monitor each testing room to ensure that test administration and test security policies and procedures are followed, seating charts and Security Logs are properly completed, and required administration information is collected.

  • Be available during testing to answer questions from test administrators.

  • CBT: In PearsonAccess, monitor session status and resume students’ tests, if necessary.

  • Arrange for and supervise make-up administrations.


School assessment coordinator during testing cbt pearsonaccess

School Assessment Coordinator During Testing CBT: PearsonAccess

Test Session Management Tasks During Testing

Note: NEVER submit a student’s answers or mark a student’s test complete because of a technical issue without first receiving directions from FDOE or Pearson. Only mark a student’s test complete if the test is intended to be scored.


School assessment coordinator after testing checklist

School Assessment Coordinator After TestingChecklist

  • Verify that all distributed secure materials have been returned. Report any missing materials to your district assessment coordinator and conduct the necessary investigation.

  • Make copies of all collected required administration information, seating charts, and Security Logs and file the copies.

  • CBT: In PearsonAccess, stop test sessions and invalidate student tests, if necessary.

  • CBT: In PearsonAccess, record accommodations actually used by students.

  • Organize materials and return them to your district assessment coordinator.

  • CBT: Complete the Fall 2011 CBT School Assessment Coordinator Comment Form.

  • PBT: Complete the Fall 2011 Retake School Assessment Coordinator Comment Form.


School assessment coordinator after testing cbt pearsonaccess

School Assessment Coordinator After Testing CBT: PearsonAccess

Test Session Management Tasks After Testing


School assessment coordinator after testing cbt record accommodations

School Assessment Coordinator After Testing CBT: Record Accommodations

  • Instructions provided in the Fall 2011 Accommodations Guide.

  • Must be completed by 4:00 PM EDT Friday of the week the student tested.

  • Test administrators recorded the accommodations codes for the accommodations actually used on the record of required administration information.

  • Accommodations are associated with the test and not with the student. They must be recorded for each test taken by the student.


School assessment coordinator after testing pbt prepare test materials for return

School Assessment Coordinator After Testing PBT: Prepare Test Materials for Return

Mispackaged materials will delay reporting of student results.

  • Verify that all distributed secure materials have been returned. Notify your district assessment coordinator immediately if any secure materials are missing.

  • Check for and remove any stray reference sheets from the Mathematics test and answer books. Remove any clips from the FCAT 2.0 Reading Passage Booklets.

  • Make copies of the records of required administration information.

  • Make copies of all Security Logs and seating charts and file the copies.


School assessment coordinator after testing pbt prepare test materials for return1

School Assessment Coordinator After Testing PBT: Prepare Test Materials for Return

Mispackaged materials will delay reporting of student results.

5. If a test has been invalidated, verify the DNS bubble has been gridded and that the document is placed with TO BE SCORED materials.

Verify that the DNS bubble has been gridded on defective documents and that the document is placed with NOT TO BE SCORED materials.

Verify that no DNS bubble has been gridded by mistake. If it has, verify that the DNS bubble has been erased and the UNDO bubble has been gridded and place the document with TO BE SCORED materials.

  • Use the cover sheets to separate test materials for return.


School assessment coordinator after testing pbt document count forms

School Assessment Coordinator After Testing PBT: Document Count Forms

  • Verify that all documents from make-up sessions are included.

  • Complete a separate form for each document type by following the instructions on the form. Do not combine more than one document type under the same count form. Do not copy blank count forms; however, once the count forms are completed, you may copy them for your records.

  • Place each completed form on top of the first stack of corresponding TO BE SCORED test and answer books.


School assessment coordinator after testing pbt document count forms1

School Assessment Coordinator After Testing PBT: Document Count Forms


School assessment coordinator after testing pbt paper bands

School Assessment Coordinator After Testing PBT: Paper Bands

  • Each document type must be banded separately. You may use more than one paper band per document type, if necessary.

  • Complete all fields on the paper band.


School assessment coordinator after testing pbt package materials for return

School Assessment Coordinator After Testing PBT: Package Materials for Return

  • TO BE SCORED Test and Answer Books – Red-labeled boxes

  • NOT TO BE SCORED Materials – Yellow-labeled boxes

  • All Special Documents Materials (if applicable) – White-labeled boxes

  • District Assessment Coordinator ONLY box


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

TO BE SCORED Test and Answer Books

Packaging Diagram


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

Special Documents

Packaging Diagram


Fall 2011 fcat mathematics retake fcat reading retake fcat 2 0 reading retake training materials

Technology Coordinator

Before, During, and AfterTesting

All instructions for the Technology Coordinator apply to computer-based test administrations only.


Technology coordinator before testing checklist

Technology Coordinator Before TestingChecklist

  • Read the test administration manual.

  • Read theTest Administration Policies and Procedures and sign the FCAT/FCAT 2.0 CBT Administration and Security Agreement.

  • Ensure all workstations meet the minimum requirements, including screen resolutions set to 1024 x 768.

  • Confirm TestNav 6.9 software has been installed (file share or local install) on all computers to be used for testing.

  • Confirm TestHear software has been installed (local install only) on all computers to be used by students requiring accommodated CBT forms.

  • Ensure all student workstations have successfully loaded the Infrastructure Trial (see Infrastructure Readiness Guide at www.FLAssessments.com/AdditionalResources).


Technology coordinator before testing checklist1

Technology Coordinator Before TestingChecklist

  • Meet with the school assessment coordinator to discuss the administration of the computer-based test and walk through the test administration.

  • Discuss and implement plans for handling possible technical interruptions during testing.

  • Run the TestNav System Check to determine the amount of bandwidth needed for testing.

  • Evaluate the testing locations in the school to ensure availability of sufficient electrical outlets and network jacks.

    • Ensure you are aware of applications that must be disabled prior to testing (e.g., screen savers, automated virus scan software, remote access applications, and the Macintosh control strip).

    • Computers used for test administration activities (i.e., PearsonAccess) have the appropriate required version of a standard Internet browser based on the operating system in use on the computer and the browser’s pop-up blocker is disabled.

    • School has a high-speed connection to the Internet AND the connection is not over-allocated.


Technology coordinator before testing checklist2

Technology Coordinator Before TestingChecklist

  • If a firewall is used, appropriate destination/port/protocol combinations are allowed through the firewall.

  • Any proxy servers have been checked to ensure that the appropriate URLs are not blocked.

  • Internet content filters are configured to allow the specific IP addresses required for administering computer-based testing.

  • Proctor Caching computer(s) have been set up properly.

  • A printer is available for printing the Student Authorization Tickets, seal codes, and Session Rosters (color is not required).

  • Analyze the network to determine whether network bottlenecks exist.

  • Confirm that student computers and the Proctor Caching computer have not been updated with any additional software and will not be updated before testing begins.


  • Technology coordinator before testing checklist3

    Technology Coordinator Before TestingChecklist

    • Confirm that test content has been cached for all scheduled test sessions. Test content is available one week prior to the test administration window.

    • Verify that the performance of your Internet connection is consistent with expected levels of performance for computer-based testing.

    • Alert your Internet Service Provider to your computer-based testing window, and also confirm that no scheduled maintenance or outages are planned during the entire window.

    • Ensure no high bandwidth network activity other than computer-based testing will be occurring during the testing window.

    • If utilizing wireless network connections for computer-based testing:

      • Ensure that all computers can effectively communicate with their access point from the testing location.

      • Ensure that all security measures have been properly enabled.


    Technology coordinator before testing checklist4

    Technology Coordinator Before TestingChecklist

    • Ensure that laptops are connected to AC power. If batteries must be used, ensure that they are fully charged and have the capacity to last for the entire test session.

  • Ensure that each computer station is equipped with a keyboard and mouse (or other pointing device).

  • Disable instant messaging and email notification.

  • Disable screen savers, power savers, and remote desktop.

  • Disable or delay anti-virus, auto-scan and/or auto-update, system restore utilities, Windows Security Firewall, web content filtering, or other software that may impact CPU speed or scan/block information transferred between the workstation and the servers.

  • Alert your school to the dates and times for computer-based testing and require students and teachers not testing to refrain from using any streaming media or other high-bandwidth applications while students are testing.


  • Technology coordinator before testing checklist5

    Technology Coordinator Before TestingChecklist

    • Ensure student workstations and the user profiles and logins being used for testing allow full permissions (read-/write-/modify-) to the TestNav/Temp and TestNav/Logs directories.

    • Ensure that the primary and secondary save locations are set for student response files and that students have read-/write-access to these locations.

    • Ensure that test administrators are familiar with how to access TestNav software from student workstations and how to access the student comment forms (if shortcuts are provided).

    • On each day of testing, confirm the Proctor Caching computer and Proctor Caching software are turned on and remain running.


    Technology coordinator before testing workstation specifications

    Technology Coordinator Before TestingWorkstation Specifications


    Technology coordinator before testing workstation specifications1

    Technology Coordinator Before TestingWorkstation Specifications

    • For an optimal student experience, any computer that takes a noticeably long period of time (e.g., more than 10 seconds) to start and run applications, even computers which meet the requirements, should not be used for high-stakes computer-based testing, if possible.

    • The testing platform does not permit access to other applications during testing. This means that any applications that may automatically launch during testing will interrupt the student’s testing session, logging the student out of the test. Applications such as antivirus updates, power management software (laptops), screen savers, and email with automatic message notifications should be configured so they do not launch during test sessions.


    Technology coordinator before testing monitor display and shading

    Technology Coordinator Before TestingMonitor Display and Shading

    • To ensure students will see all of the content in the test, students are asked to confirm that they can see 15% shading on the Test Group Code screen when they first log in to the test.

    • If students cannot see the shading, they must exit the test and their monitor settings must be adjusted.

    • General instructions for adjusting monitor settings are provided on pgs. 128-129 (Fall 2011 CBT Manual). The steps for changing contrast and brightness settings will vary depending on the manufacturer and model of each individual monitor.


    Technology coordinator before testing proctor caching

    Technology Coordinator Before TestingProctor Caching

    • Instructions for installing Proctor Caching are provided in the Fall 2011 CBT Manual.

    • Computers used for Proctor Caching do not need to be server-class machines but should meet the system requirements.

      • Proctor Caching can run on either a Windows or Mac operating system, and each can support both Windows and Mac-based testing workstations.

    • Each testing computer must be configured to refer to a Proctor Caching computer in order to obtain test content.

      • If more than one computer is being used for Proctor Caching, be sure to specify the IP address of the correct Proctor Caching computer during the TestNav installation process.

      • For example: if there are 80 computers that may be used for testing and two Proctor Caching computers, 40 of the testing computers may be configured to link to Proctor Caching computer A, and the remaining 40 may link to Proctor Caching computer B.


    Technology coordinator before testing proctor caching1

    Technology Coordinator Before TestingProctor Caching

    • Proctor Caching Security

      • Proctor Caching software stores a copy of the test content on the local hard drive of the machine on which it runs.

      • Test content transmitted and stored by the Proctor Caching computer is in encrypted format.

        • At no time does the Proctor Caching computer un-encrypt the test items.

      • “Purge cache” function deletes all encrypted test content from the hard drive of the Proctor Caching computer.

        • FDOE and Pearson require that test content be purged at the end of each administration window.

    • Proctor Caching Computer Placement

      • Proctor caching can be implemented at either the lab- or the school-level.

      • Computer should be located as close as possible on the network to the student workstations.


    Technology coordinator before testing testnav

    Technology Coordinator Before TestingTestNav

    • Installation instructions are provided in the Fall 2011 CBT Manual.

    • Once TestNav has been properly installed and tested, it should continue to be successful on student workstations through the test administration, as long as no incompatible software updates are made.

    • Annual updates to TestNav may require re-installation of software. (There are currently no updates to the software for 2011-2012. The version of TestNav installed for 2010-2011 can be used for 2011-2012, unless otherwise indicated by the FDOE.)

      File Share vs. Local Install

    • Two options for installing TestNav

      • File Share

      • Local Install


    Technology coordinator before testing testnav1

    Technology Coordinator Before TestingTestNav


    Technology coordinator before testing testhear epats

    Technology Coordinator Before TestingTestHear ePATs

    • Students are required to participate in a practice test using the ePAT with the same accommodations that will be provided to them on the operational assessment.

    • The accommodated ePATs must be downloaded and installed on the computer workstation that will be used for the practice test.

    • TestHear will only operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear will not work on Mac OS 10.4 or on Macs that cannot also run Windows.

    • Instructions for installing and running TestHear ePATs are provided in the Fall 2011 Accommodations Guide.


    Technology coordinator before testing testhear

    Technology Coordinator Before TestingTestHear

    • TestHear must be installed on all computers that will be used by students requiring accommodated CBT forms (e.g., large print, zoom, screen reader, color contrast, assistive devices).

    • Instructions for downloading and installing TestHear are provided in the Fall 2011 Accommodations Guide.

    • TestHear ePATs will only operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear will not work on Mac OS 10.4 or on Macs that cannot also run Windows.

    • Local installation is required for TestHear.

    • TestHear accommodated forms are larger than regular TestNav forms. To help determine bandwidth requirements and to provide an opportunity to practice loading TestHear forms, accommodated test data will be added to the Testing Volume Calculator in the TestNav System Check (www.FLAssessments.com/SystemCheck) and to the Infrastructure Trial in the Training Center. The FDOE will notify districts when these features are available.


    Technology coordinator during testing checklist

    Technology Coordinator During TestingChecklist

    • Ensure Proctor Caching software is running on all Proctor Caching computers.

      • Turn on Proctor Caching software

        • Windows: go to Start>All Programs>Proctor Caching>Proctor_Caching

        • Mac: once Proctor Caching is initiated it will not have to be restarted unless it has been manually stopped.

    • Monitor each testing room to ensure that there are no technical issues.

    • Be available during testing to answer questions from test administrators.


    Technology coordinator after testing tasks

    Technology Coordinator After TestingTasks

    • Purge Test Content from the Proctor Caching Computer

    • Complete Comment Form. Please provide feedback that will be meaningful to the FDOE and the test contractor.


    Fast facts

    Fast Facts

    • CBT Retakes can run from 10-10-11 through 10-21-11 with make-ups (if necessary) 10-24-11 through 10-26-11

      • FCAT 2.0 Reading Retake is two sessions that must be tested over two days.

    • PBT Reading Retakes must be administered 10-17-11 through 10-21-11.

    • PBT materials are due to us no later than: 10-25-11


    Fast facts1

    Fast Facts

    • Seating charts are mandatory.

    • Every student must participate in the appropriate ePATS.

      • Keep a record of ePATS taken.

    • TestHear must be installed on individual machines.

      • Students with paper-based testing accommodations take paper tests.

      • Students with accommodated forms listed in their IEP or 504 plan will use TestHear.


    Fast facts2

    Fast Facts

    • We will email you when PearsonAccess is open for session creation for Retakes.

    • Proctor cache each session to ensure all forms of the test have been pulled down.

      • Work with your technology coordinator to cache sessions.


    Fast facts3

    Fast Facts

    • Returning CBT Materials:

      • School Test Coordinators Should:

        • Store Authorization Tickets, reference sheets, and work folders until results are reported (and then destroy them)

        • File Security Agreements

        • Retain a copy of the seating charts and security logs

        • Send only original seating charts and security logs to the District Test Coordinator


    Questions

    QUESTIONS

    • If you have questions, call or email one of our Accountability team members:

      • West Zone, East Zone, and Special Centers:

        • Rita Effing, [email protected], 337-8627

      • South Zone:

        • Linda Boyle, [email protected], 337-8352

      • Main Accountability Number:337-8647


  • Login