Policy instrument training
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Policy instrument training. Strategic Policy and Analysis Branch. Key features. ED endorsement, D-G approval Work from the highest authority No repetition Minimal prescription and detail User-friendly Accessible. Use of Templates. Templates must be used for consistent results.

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Policy instrument training

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Policy instrument training

Policy instrumenttraining

Strategic Policy and Analysis Branch

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Key features

Key features

  • ED endorsement, D-G approval

  • Work from the highest authority

  • No repetition

  • Minimal prescription and detail

  • User-friendly

  • Accessible

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Use of templates

Use of Templates

Templates must be used for consistent results

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Meta data must be provided

Metadata must be provided

  • Meta information must be provided in each document (“File” - “Properties” – “Summary”)

  • enables fast / accurate search for documents

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Policy instrument training

Metadata

To print the information contained in a property sheet, from the File menu choose Print, and in the Print What drop-down list box select the Document Properties option, and click OK.

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Meta data content

Metadata content

Title

The name of the document and version number

Subject

For a procedure - copy and paste the “Purpose”

For an appendix or form - name of related procedure/s

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Meta data content1

Metadata content

Author

The name of the person responsible for the content of the document

Key Words (not required if document is published in HTML format)

Identifying words used by search engine

Comments

The name of the Policy officer

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Consultation

Consultation

Development stage

  • all areas of the Agency affected

  • three weeks for consultation of procedures (perhaps one week for simple amendments not requiring detailed review)

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Compliance check

Compliance check

Send to Policy Branch:

  • Memorandum

    • detailing identified need, background, specific issues, rationale, those consulted (details that would go into a D-G Brief) and Summary of changes

  • Procedure

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Approval

Approval

  • procedure – Policy Officer prepares Briefing Note to DG for approval; or

  • administrative form or amended appendix – submitted for approval to Executive Director, Strategic Policy and Services

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Publication and notification

Publication and Notification

  • Policy Branch request publication

  • Information Management Branch

    • publishes to web

    • displays “Summary of Changes”

    • archives if required

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Publication checklist for authors

Publication checklist for authors

  • Document appears in all appropriate areas (Internet, Intranet)

  • Document published in correct directory

  • If applicable, file name is the same as earlier versions.

  • Correct version of document is published on correct template

  • Implementation date appears

  • All links have been checked

    • go directly to correct form/appendix/Act etc

    • appear in forms/appendices as required

  • Summary of changes has been published

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After publication

After Publication

When approved—

  • executive directors notified by email

  • EDs notify relevant staff

  • original signed procedure retained by Policy Branch

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Where to from here

Where to from here

  • ask for assistance early and as often as needed

  • monitor and review how Policy Instruments Procedure is working to assist continuous improvement

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