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At each store, Sales Clerks receive the item to be purchased along with cash or a LCC from the customer. Sales clerks prepare LCC charge slips and then all sales - cash and charge - are keyed into the cash register. At the end of the shift, the clerk forwards the LCC slips to the store cashier (ignore the handling of cash). The store cashier batches the LCC slips and sends the batches to the cash receipts section in Boston at 5:00 P.M. each day.

As each sale is keyed in by the sales clerks, Lansdowne's central computer system captures the transaction data and stores them on a disk file. Each night, the computer prints a sales report summarizing each store's transaction data. On the following morning, the sales report is sent to the cash receipts section, where the LCC slips for each store are reconciled to the line on the sales report that totals LCC sales for that store. The LCC slips are then sent to data processing, where data preparation clerks enter the charges on a key-to-disk unit (this is not a computer peripheral - just show a keyboard and a disk in data processing in the flowchart). At 9:00 P.M. each evening, the disk transaction file created by data preparation is sent to the computer room, where it is used to update the accounts receivable master file (also on disk). Each month, the computer prepares customer statements that summarize the LCC charges, and sends the statements to the customers.


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1,2,3,5,6 --- 4,12,13,7,8,14 --- 15,16,17,9, --- 10,11

Sales Clerks

1Receive LCC card

2Prepare LCC slips

3Key into cash register (computer)

4Forward to store cashier

Cash Register (Computer)

5Capture transaction

6Store on disk file

7Print report summarizing store’s txns

8Send report to C/R section

9Update A/R master file (on disk)

10Prepare Customer Stmts

11Send Stmts to customers

Store Cashier

12Batch LCC slips

13Send LCC slips to C/R section

Cash Receipts Section

14Reconcile LCC slips to sales report (7 above)

15Send LCC siips to data processing

Data Processing

16Enter charges on key-to-disk unit

17 Send disk txn file to computer (room)


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Customer

1

4

Sales

Clerk

Purchase

LCC

slips

STMTS

3

txn

data

Store

Cashier

11

Computer

Disk File

txn

data

8

batched

LCC

slips

13

6

summary

report

9

17

Cash

Receipts

Section

A/R Master

key to disk file

Data

Processing

charge

data

batched

LCC

slips

16

15

1,2,3,5,6 --- 4,12,13,7,8,14 --- 15,16,17,9, --- 10,11

2

12

5

7

10

14


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1,2,3,5,6 --- 4,12,13,7,8,14 --- 15,16,17,9, --- 10,11

Customer

Sales

Clerk

Purchase

LCC

slips

STMTS

txn

data

Store

Cashier

Disk File

Computer

txn

data

batched

LCC

slips

summary

report

Cash

Receipts

Section

A/R Master

key to disk file

Data

Processing

charge

data

batched

LCC

slips


1 2 3 5 6 4 12 13 7 8 14 15 16 17 9 10 11

Customer

Purchase

STMTS

Disk file

A/R Master

Key-to-disk file

1,2,3,5,6 --- 4,12,13,7,8,14 --- 15,16,17,9, --- 10,11

1.0

Capture

sales

1,2,3,5,6

4.0

Customer

Stmts

2.0

Reconcile

LCCs

4,12,13,7,8,14

10,11

3.0

Record

Sales

15,16,17,9


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1,2,3,5,6 --- 4,12,13,7,8,14 --- 15,16,17,9, --- 10,11

Customer

Purchase

1.0

Capture

sales

STMTS

4.0

Customer

Stmts

2.0

Reconcile

LCCs

Disk file

Key-to-disk file

3.0

Record

Sales

A/R Master


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