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Day 1. Billie Finco and Sherri Torkelson. WISExplore Data Retreat Elementary. June 2013.

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Wisexplore data retreat elementary

Day 1

Billie Finco and Sherri Torkelson

WISExplore Data RetreatElementary

June 2013


Wisexplore data retreat elementary

Used well, monitoring tools are not just for outside agencies or leaders, but for students, teachers, principals and parents, too. These tools let us know when the students are on the right path and at the right pace. The right data systems illuminate what to fix. They let us know when we need to intervene with training or support or where we need to craft a new solution to innovate.

Dr. Jerry Weast


Welcome

Welcome!

  • Logistics

  • Introductions

  • Materials and Resources

  • Schedule


Wisexplore retreat materials

WISExplore Retreat Materials

  • Original WISExplore Retreat materials are posted in LiveBinder.

  • Go to www.livebinders.com/play/play/899070 (password: wisexplore)


Our objectives

Our Objectives

  • Learn how to navigate WISEdash

  • Use WISEdash to analyze school data

  • Be introduced to the WISExplore e-learning Modules

  • Begin the School Improvement Planning process


Agenda

Agenda

Day One

Day Two

  • Opening

  • Data Inquiry Process

  • WSAS Dashboard Inquiry

  • Growth Dashboard Inquiry

  • Attendance Dashboard Inquiry

  • Access Dashboard Inquiry

  • Plan Next Steps


Norms

Norms

  • Stay engaged

  • Focus on uncovering/discovering/recovering

  • Use technology respectfully

  • Strive for equity of voice


Security and confidentiality

Security and Confidentiality

  • Roles of staff and levels of security


Understanding the role of wisexplore in school improvement

Understanding the Role of WISExplore in School Improvement


Evolution of data work in wisconsin

Evolution of Data Work in Wisconsin


Wisexplore data retreat elementary

De


Documenting work during the retreat

Documenting Work During The Retreat

  • In the past …


Moving to the digital age

Moving to the Digital Age

  • Using an electronic “Fillable Form”

  • Eventually, the Data Inquiry Process will be embedded within the Data Warehouse for easy use.

  • Note:

  • The current Fillable Form will not function effectively on a MAC computer or iPad.


Using data to support continuous improvement

Using Data to Support Continuous Improvement

  • The “wait” to see how students achieved is too late to make important programmatic and instructional shifts to help students responsively

  • Shift in Federal Requirements

    • External accountability shifts to more “high-stakes”

    • Educator Effectiveness drives ownership of student achievement

  • Shifting data sources allow for more immediate & ongoing access

    • WISEdash

    • Your local interim assessments

  • Ongoing collaborative data work is needed to drive continuous improvement

    • Teacher PLC teams

    • School Improvement teams


Wisexplore data retreat elementary

So how do we move the needle on student achievement?

Increased Accountability

More Rigorous Assessments

Higher Standards


Brief report card walk through

Brief Report Card Walk-Through


Reconnect to your data reality

Reconnect to Your Data Reality

  • Access your school report card online in SAFE

  • Locate the following two documents:


As you consider your reality

As you consider your reality…

What are you wondering about this year’s data?


As you consider last year s reality

As you consider last year’s reality…

What are you wondering about this year’s data?


As you consider last year s reality1

As you consider last year’s reality…

What are you wondering about this year’s data?


As you consider last year s reality2

As you consider last year’s reality…

What are you wondering about this year’s data?


Other data

Other data…


Here s sherri

Here’s Sherri!


Data retreat data inquiry process

Data Inquiry Process

Data RetreatData Inquiry Process

June 25, 2013

Finco & Torkelson


Wisexplore data inquiry process

WISExplore Data Inquiry Process

The data inquiry process …

  • Always begins with a meaningful question

  • Guides teams in intentional data work by providing focus

  • Can be applied to any data question

  • Leads to identifying possible root causes

Finco & Torkelson


Question

Question

  • Begin data inquiry by posing a question that is important to your school’s continuous improvement

Finco & Torkelson


Pose a d ata q uestion first because

Pose a data question first because …

  • It provides a clear starting point

  • It is the first step in a process that will lead to clear goals

  • It will connect the data inquiry to the vision

  • It keeps you on track

  • It clarifies your purpose for data navigation

  • The process will be both efficient and effective

Finco & Torkelson


Context for a data question

Context for a Data Question

Considerations when posing a data question:

  • Past performance

  • Current data results

  • Trends over time

  • Changes in …

    • the school community

    • school programs

    • standards

What do I need to know?

Finco & Torkelson


Categories of data questions

Categories of Data Questions

  • Grade level questions

  • Gap and subgroup questions

  • Change, progress and trend questions

  • General questions

  • Subject area and skill questions

  • Course, program questions

  • Achievement questions

  • Individual student questions

Finco & Torkelson


Shaping data inquiry questions

Shaping Data Inquiry Questions

BIG questions…

  • How does achievement compare across levels?

Add “Filter” Language to Focus the Data Inquiry

  • How does math achievement on the WKCE compare in 7th and 8th grades for all students enrolled for a full academic year in Elm Grove Middle School during 2012-13?

Add “Related Dashboard” Language for Subgroup Comparisons

  • How does math achievement on the WKCE compare in 7th and 8th grades for students with disabilities as compared with nondisabled students enrolled for a full academic year in Elm Grove Middle School during 2012-13?

Finco & Torkelson


Investigate

Investigate

  • Based on the data inquiry question, navigate the appropriate dashboard to locate the data picture that best answers your question.

Finco & Torkelson


Navigation functionality must knows

Navigation: Functionality “Must-Knows”

  • Managing layers

  • Selecting and copying

  • Exporting

    • pdfs

    • Excel

    • ms word

  • Saving to favorites

  • Recalling favorites

  • Dashboards

  • Filtering and clearing filters

  • Related Dashboards

  • Hovering

  • Opening up student lists

  • Sorting student lists

  • Individual Student Profiles

Finco & Torkelson


Clarify documenting data observations stating specific data findings trends and gaps

ClarifyDocumenting data observations, stating specific data findings, trends and gaps

  • Remembering the Data Inquiry Question, view the data picture to shape the team’s observations

  • Observe the data, refine and state critical data findings with supporting details.

Finco & Torkelson


Data findings

Data Findings

  • With the Inquiry Data Question in mind, describe the data findings.

  • What do you see in the data picture? What patterns do you observe?

Well-written data findings:

  • Are objective – just facts, not opinions or questions

  • Are precise (include the data)

  • Are statements (complete sentences) understandable by stakeholders

  • Include the test type and subject

  • Include the timeframe for the findings

  • Include the specific group of students

Finco & Torkelson


Sample data findings

Sample Data Findings

No!

Non-Examples of Data Findings

  • Our kids didn’t do well in reading.

  • The special ed students went down.

  • There are so many students in the red – why?

    Examples of Data Findings Related to the Data Question

  • In 8th grade Reading on the fall 2012 WSAS, over half (54%) of SwD scored in the minimal category, while only 11% of Students Without Disabilities scored at that same level.

  • 58.5% of Students Without Disabilities were below proficient, compared to 85.7% of Students With Disabilities below proficient in reading in fall 2012 on the same test.

Yes!

Finco & Torkelson


Hypothesiz e examine your system

HypothesizeExamine your system

  • What practices, policies or procedures might be producing these results?

Finco & Torkelson


Hypotheses of practice

Hypotheses of Practice

  • Posing educated guesses about school or classroom practices as possible underlying root causes for critical data findings.

Finco & Torkelson


Posing hypotheses of practice

Posing Hypotheses of Practice

Finco & Torkelson

  • Take quiet time to think about all of the causes for the data pattern.

  • Translate each “cause” into a “hypothesis of practice”.

  • Hypotheses of practice …

    • Are our best educated guesses about what “we” are doing or not doing that could be contributing to the results

    • Are guided by the data findings

    • Are shaped by both perceptions of practices and professional experiences in the school

    • Are guided by research-based practices

    • Never place blame on student or family characteristics, or any other unalterable factors


Example hypotheses

Example Hypotheses

  • Is it because we have not changed our instructional techniques as our school population has changed?

  • Is it because we have low expectations for our special education students?

  • Is it because we are not using best practices in our literacy instruction?

  • Is it because we need to revamp our curriculum?

  • Is it because we are not teaching our curriculum with fidelity?

  • Is it because our instruction is not engaging students?

Finco & Torkelson


Categorizing your thinking

Categorizing Your Thinking--

  • Classroom Instruction & Assessment

  • Instructional Planning & Preparation

  • Learning Environment

  • Professional Responsibilities

  • Human Resource Leadership

  • Instructional Leadership

  • Organization Management

  • School Climate

  • Collaborative Culture

  • Stakeholder Relationships

Hypotheses of Practice

Finco & Torkelson


Wisexplore data retreat elementary

Finco & Torkelson


2 small tasks and then a break

2 small tasks and then a break…

  • Create a data folder for today.

  • Log into WISEdash.

My WISExplore Data Folder 2013-14

Finco & Torkelson


Wisexplore data retreat elementary

e Learning Module

Finco & Torkelson


E learning modules

E-Learning Modules

  • For learning 24/7 anytime anywhere

  • Eventually posted on the DPI website

  • Long-term evolving project based on dashboards

  • Can be used by …

    • Individual educators for self-paced learning

    • PLC teams

    • Higher education classes

Finco & Torkelson


Wisexplore data retreat elementary

e-Learning Modules:1. Overview of WISEdashin LiveBinders under WISExplore Retreat Grounding tab2. WSAS Inquiry Modulein LiveBinders under WSAS Data Inquiry tab

Finco & Torkelson


Wisedash wsas data inquiry

WSAS Dasboard Inquiry

WISEdash WSAS Data Inquiry

Finco & Torkelson


Wsas entry points

WSAS Entry Points

  • ACHIEVEMENT (Rdng & Math)

  • % of Students at Proficiency Levels

  • School Report Card

  • GROWTH (K-8 Rdng & Math)

  • Year-to-year change compared to state

  • Provides focus for Data Inquiry

  • The state assessment plays a major role in external accountability

  • Summative assessments can reveal internal achievement issues

    • Marginalized subgroups

    • Inadequate progress

    • Persistent low achievement

  • GAPS (Rdng & Math)

  • Gap closure for subgroups

  • ON-TRACK (Rdng & Math)

  • 3rd Grade Reading & 8th Grade Math

Finco & Torkelson


Navigation demo

Navigation Demo

Finco & Torkelson


Navigation functionality must knows1

Navigation: Functionality “Must-Knows”

  • Managing layers

  • Selecting and copying

  • Exporting

    • pdfs

    • Excel

    • ms word

  • Saving to favorites

  • Recalling favorites

  • Dashboards

  • Filtering and clearing filters

  • Related Dashboards

  • Hovering

  • Opening up student lists

  • Sorting student lists

  • Individual Student Profiles

Finco & Torkelson


Thinking ahead about drilling down

Thinking Ahead about “Drilling-Down”

CurrentWSAS(WKCE & WAA)

FutureSBAC

  • Because WISEdash allows you to “drill down” to specific students, think ahead about the role that the WSAS plays in planning for students.

    • State assessments are external indicators of internal work.

    • Compare state assessment summative results with local assessment results – use caution when comparing fall (WKCE) data with spring local data.

    • Understand that the current WSAS will be implemented for one more year – in fall 2013. Therefore, these analyses help prepare staff for the upcoming new era with the Smarter Balanced Assessment in 2013-15.

  • Respect confidentiality. Save data in a secure data folder.

Local data should predict external assessment results

Local Assessments

Finco & Torkelson


Wisexplore data retreat elementary

Finco & Torkelson


Navigation functionality must knows2

Navigation: Functionality “Must-Knows”

  • Managing layers

  • Selecting and copying

  • Exporting

    • pdfs

    • Excel

    • ms word

  • Saving to favorites

  • Recalling favorites

  • Dashboards

  • Filtering and clearing filters

  • Related Dashboards

  • Hovering

  • Opening up student lists

  • Sorting student lists

  • Individual Student Profiles

Finco & Torkelson


Thinking ahead about drilling down1

Thinking Ahead about “Drilling-Down”

  • Because WISEdash allows you to “drill down” to specific students, think ahead about the role that the WSAS plays in planning for students.

  • Respect confidentiality. Save data in a secure data folder.

  • Student Lists

  • Will you need lists of …

  • Students who are at minimal or basic levels?

  • Students who achieve at advanced levels?

  • Students who took the WAA?

  • Student Profiles

  • Will you need individual student data such as …

  • Standards Performance Index (SPI) “skill” data in reading or math?

  • The primary disability and educational environment?

  • The language proficiency level?

Finco & Torkelson


Demo drilling down into wsas data

Demo – Drilling Down intoWSAS Data

  • Example: Student List of math “minimal” WSAS students in a school

Finco & Torkelson


Demo drilling down to the student profile

Demo – Drilling Down to theStudent Profile

Example:

  • Note yellow “tabs” for further details for a student

  • Provides entire WSAS test history

  • Note SPI scores are “extrapolated” percent correct scores. Sort to discover lower scoring skill areas.

Finco & Torkelson


Wsas data inquiry get started

WSAS Data Inquiry – Get Started

  • Go to your Report Card questions and choose 1 related to student achievement in math or reading.

  • We will use this question to apply the data inquiry process to the WSAS dashboard.

Finco & Torkelson


Documenting your work introducing the fillable form

Documenting Your Work-Introducing the Fillable Form

  • The WISExplore “Fillable Form” is designed to help you document the data inquiry process.

  • To use the Fillable Form, you must use a PC rather than an iPad, or MAC platform. Also, the Fillable Form is not compatible with Google Docs.

Finco & Torkelson


The fillable form

The Fillable Form

  • Leads the team through the Data Inquiry Process

  • Guides thinking

  • Keeps the team on task

Finco & Torkelson


We ll use the fillable form to guide our data inquiry process

We’ll Use the Fillable Form to Guideour Data Inquiry Process

  • QUESTION

    • Enter your data question and select the data source

  • INVESTIGATE

    • Enter WISEdash. Navigate and apply filters to find the data picture that answers the data question.

  • CLARIFY

    • Document data findings. Fill in the areas indicated on the Fillable Form.

  • HYPOTHESIZE

    • Pose and categorize hypotheses of teacher and leadership practices related to the data findings.

Finco & Torkelson


How do i find the fillable form

How Do I Find the Fillable Form?

  • Replaces the largeflip charts andmiscellaneous notespreviouslyused at Data Retreats

  • LiveBinder: go to www.livebinders.com/play/play/899070 (password: wisexplore)

  • Open up the Fillable Form

Finco & Torkelson


Wsas question topics

WSAS Question Topics

  • Which question will you start with?

Finco & Torkelson


Question1

Question

  • What meaningful question have you determined from the examination of your report card?

Finco & Torkelson


Enter the data question

Enter the Data Question

  • Type the meaningful data question in the top section of the Data Inquiry Process Form.

Finco & Torkelson


Selecting the data source

Selecting the Data Source

Fillable Form

  • Using the Fillable Form, select the WISEdash dashboard needed to explore the data question – for this section, we will use the WSAS WISEdash dashboard.

Finco & Torkelson


Investigate1

Investigate

  • Based on the data inquiry question, navigate the WSAS dashboard to locate the data picture that best answers your question.

Finco & Torkelson


Investigation steps saving a data picture

Investigation Steps: Saving a Data Picture.

  • Find the data picture that best answers your data inquiry question.

  • When you find the picture, save it on the Fillable Form.

  • To save the picture …

    • Copy and paste (easiest)

    • Use a “snipping tool” or similar tool

    • Export to pdf and save the picture in a folder

    • Export to Excel and copy the picture

Finco & Torkelson


Clarify documenting data observations stating specific data findings trends and gaps1

ClarifyDocumenting data observations, stating specific data findings, trends and gaps

  • Remembering the Data Inquiry Question, view the data picture to shape the team’s observations

  • Observe the data, refine and state critical data findings with supporting details.

Finco & Torkelson


List the data findings

List the Data Findings

  • With the Inquiry Data Question in mind, describe the data findings.

  • What do you see in the data picture? What patterns do you observe?

Well-written data findings:

  • Are objective – just facts, not opinions or questions

  • Are precise (include the data)

  • Are statements (complete sentences) understandable by stakeholders

  • Include the test type and subject

  • Include the timeframe for the findings

  • Include the specific group of students

Finco & Torkelson


Sample data findings1

Sample Data Findings

No!

Non-Examples of Data Findings

  • Our kids didn’t do well in reading.

  • The special ed students went down.

  • There are so many students in the red – why?

    Examples of Data Findings Related to the Data Question

  • In 8th grade Reading on the fall 2012 WSAS, over half (54%) of SwD scored in the minimal category, while only 11% of Students Without Disabilities scored at that same level.

  • 58.5% of Students Without Disabilities were below proficient, compared to 85.7% of Students With Disabilities below proficient in reading in fall 2012 on the same test.

Yes!

Finco & Torkelson


Identify the data findings

Identify the Data Findings

Finco & Torkelson


Criticality

Criticality

How do you determine which data findings are most critical to target for improvement? Some critical patterns and trends to note:

Persistent low achievement over time

Declining achievement over time

Increasing or persistent gaps between groups of students

Finco & Torkelson


Identify the most critical

Identify the Most Critical

Finco & Torkelson


Consider trends and patterns

Consider Trends and Patterns

Finco & Torkelson


Any other data findings

Any Other Data Findings?

Finco & Torkelson


Prioritize

Prioritize

  • High Priority. Very critical. Data findings show persistently low results, unacceptable gaps or declining performance.

  • Medium Priority. Serious, but not especially critical. Some concerns in the results due to inconsistencies, mediocre performance or slow progress.

  • Low Priority. Not critical. Data patterns should be monitored.

Finco & Torkelson


Prioritize1

Prioritize

Finco & Torkelson


Hypothesize examine the system

HypothesizeExamine the system

  • What practices, policies or procedures might be producing these results?

Finco & Torkelson


Hypothesize

Hypothesize

  • Getting to Root Causes

Finco & Torkelson


Hypotheses of practice1

Hypotheses of Practice

  • Posing educated guesses about school or classroom practices as possible underlying root causes for critical data findings.

Finco & Torkelson


Posing hypotheses focus on the data picture

Posing Hypotheses: Focus on the Data Picture

  • Pose the question …

    What is it that we are doing or not doing that may have contributed to this picture?

Finco & Torkelson


Importance of hypotheses of practice

Importance ofHypotheses of Practice

  • Thoughtful posing of hypotheses of practice will help educators determine alterable school variables that impact results.

  • Identifying these variables will be a vital step to the proposed strategies in the School Improvement Plan.

Hypotheses of Practice

Desired Results

Proposed Strategies

We have a problem.

Finco & Torkelson


Posing hypotheses of practice1

Posing Hypotheses of Practice

  • Take quiet time to think about all of the causes for the data pattern.

  • Translate each “cause” into a “hypothesis of practice”.

  • Hypotheses of practice …

    • Are our best educated guesses about what “we” are doing or not doing that could be contributing to the results

    • Are guided by the data findings

    • Are shaped by both perceptions of practices and professional experiences in the school

    • Are guided by research-based practices

    • Never place blame on student or family characteristics, or any other unalterable factors

Finco & Torkelson


Categorizing our thinking

Categorizing Our Thinking--

  • Classroom Instruction & Assessment

  • Instructional Planning & Preparation

  • Learning Environment

  • Professional Responsibilities

  • Human Resource Leadership

  • Instructional Leadership

  • Organization Management

  • School Climate

  • Collaborative Culture

  • Stakeholder Relationships

Hypotheses of Practice

Finco & Torkelson


Add hypotheses of practice

Add Hypotheses of Practice

  • Insert the new Hypotheses of Practice (HOPs) into the Data Inquiry Process Form (step 3).

  • List specific actions for each HOP that would be needed to make measured improvements. (step 4)

  • For each HOP, select the appropriate category of improvement. (step 5).

Finco & Torkelson


Completion of the data inquiry process

Completion of the Data Inquiry Process

  • Save the data inquiry process form and all related data pictures in the data folder.

  • Note the three final steps that will need to continue after the Data Inquiry Process.

Finco & Torkelson


Reflecting

Reflecting…

  • What did you learn through this Inquiry Process?

Finco & Torkelson


Wisexplore data retreat elementary

Growth Dashboard Inquiry

Finco & Torkelson


Growth entry points

GROWTH Entry Points

  • ACHIEVEMENT (Rdng & Math)

  • % of Students at Proficiency Levels

  • School Report Card

  • GROWTH (K-8 Rdng & Math)

  • Year-to-year change compared to state

  • Provides focus for Data Inquiry

  • The state assessment plays a major role in external accountability

  • Summative assessments can reveal internal achievement issues

    • Marginalized subgroups

    • Inadequate progress

    • Persistent low achievement

  • GAPS (Rdng & Math)

  • Gap closure for subgroups

  • ON-TRACK (Rdng & Math)

  • 3rd Grade Reading & 8th Grade Math


Growth question topics

GROWTH Question Topics

  • Which questions will be most important to explore?


About the growth dashboard

About the Growth Dashboard

  • Growth data are available only for grades 3-8.

  • “Bubbles” represent student groups—bubble size corresponds to the number of students.

  • The yaxis indicates the percent of students achieving at proficient & advanced levels—the higher the “bubble,” the higher the achievement.

  • Thexaxis indicates the median student growth percentile – or the average amount of change in test performance from one year to the next, as compared to students across Wisconsin. The more the “bubble” is to the right, the greater the growth.

y

x

Finco & Torkelson


Exploring growth gaps

Exploring Growth Gaps

  • To analyze growth gaps, select the related dashboards in the left panel.

  • This example shows the difference in both achievement and growth percentile between students with disabilities and students without disabilities.

y

Ach. Gap

SGP Gap

x

Finco & Torkelson


Thinking ahead about drilling down2

Thinking Ahead about“Drilling-Down”

CurrentWSAS(WKCE & WAA)

FutureSBAC

  • Because WISEdash allows you to “drill down” to specific students, think head about the role that the WSAS plays in planning for students.

    • State assessments are external indicators of internal work.

    • Compare state assessment summative results with local assessment results – use caution when comparing change in WKCE testing to growth on local measures.

    • Understand that the current WSAS will be implemented for one more year – in fall 2013. Therefore, these analyses help prepare staff for the upcoming new era with the Smarter Balanced Assessment in 2013-15.

  • Respect confidentiality. Save data in a secure data folder.

Local data should predict external assessment results

Local Assessments

Finco & Torkelson


Wisexplore data retreat elementary

Finco & Torkelson


Thinking ahead about drilling down3

Thinking Ahead about“Drilling-Down”

  • Because WISEdash allows you to “drill down” to specific students, think head about the role that the WSAS Growth plays in planning for students.

  • Respect confidentiality. Save data in a secure data folder.

  • Student Lists

  • Will you need lists of …

  • Students who showed lower or higher growth on the WSAS as compared to the state?

    • 0 to 34th SGP indicates “low growth”

    • 35 to 65 SGP indicates “typical growth”

    • 66 and higher SGP indicates “high growth”

Finco & Torkelson


Demo drilling down into growth data student list

Demo – Drilling Down into GROWTH Data (student list)

Example:

  • Student List of students in the “bubble” selected.

  • Student list is sorted according to the SGP (student growth percentile) column – showing low to high SGPs.

  • This list can be exported to Excel for further analysis.

Finco & Torkelson


Demo drilling down to the student growth profile

Demo – Drilling Down to theStudent Growth Profile

Example:

  • Indicates test performance change from year to year

  • Each SGP shows the degree of growth as compared to students with the same starting point in Wisconsin.

  • Colors correspond to degree of growth.

  • Note the bottom table reveals WKCE cutpoints. Use this data to determine the amount of growth needed to move to a new proficiency level.


Don t forget about your growth friend mdat

Don’t forget about your growth friend MDAT…


Growth data inquiry get started

GROWTH Data Inquiry – Get Started

  • Go to your data inquiry GROWTH question to start.

  • Follow the four steps.

Finco & Torkelson


Reflecting1

Reflecting…

  • What did you learn through this Inquiry Process?

Finco & Torkelson


  • Login