Introduction to outlook 2007
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Introduction to Outlook 2007. Where to Get Help. https ://portal.wlu.edu >Log in> Outlook Migration Information Site Questions and answers forum Links to Help. Where to Get Help. Microsoft Sites:

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Where to get help
Where to Get Help

  • https://portal.wlu.edu >Log in> Outlook Migration Information Site

    • Questions and answers forum

    • Links to Help


Where to get help1
Where to Get Help

  • Microsoft Sites:

    • Microsoft Office Outlook 2007 Help and How-to Web Sitehttp://office.microsoft.com/en-us/outlook/FX100647191033.aspx?CTT=96&Origin=CL100626971033

    • Keyboard Shortcuts for Outlookhttp://office.microsoft.com/en-us/outlook/HP012303961033.aspx

    • Microsoft Outlook 2007 Online Training Courseshttp://office.microsoft.com/en-us/training/CR100654581033.aspx


Other helpful resources
Other Helpful Resources

  • Element K www.elementk.com > Login > Catalog > Office Productivity > E-Mail/Groupware/Communication > Microsoft Office Outlook 2007 > Self-Paced Courses > Microsoft Office Outlook 2007: Level 1, Level 2, Level 3

  • Microsoft Outlook 2007 Quick Start Card


More helpful resources
More Helpful Resources

  • Contact your Client Services Support person

  • Submit your question at http://help.wlu.edu


How to access e mail from off campus
How to Access E-Mail from Off-Campus

  • https://owa.wlu.edu

  • OWA is the acronym for Outlook Web Access

  • This can also be used on campus computers that don’t have the Outlook 2007 client installed


Outlook web access
Outlook Web Access

Public or shared computer

It won’t save a cookie with your username

Private computer

Allows longer periods of inactivity

Outlook Web Access Light

Not as fully featured

Macintosh computers will get this automatically

Any browsers other than Internet Explorer will get OWA Light


How to access the desktop client
How to Access the Desktop Client

Start > All Programs > Microsoft Office > Microsoft Office Outlook 2007

Quick Launch

Start>E-Mail Program


Navigation

Folder List

Navigation

Reading Pane

Section Buttons

To –Do Bar


Folder list
Folder List

Inbox is where your new mail comes in – you’ll start here

Unread Mail to see only the things you haven’t yet read (including items stored in folders)

Sent items here

“Cabinet” comes over as a folder; all the items you had in there will still be in that folder

Trash is now “Deleted Items”

Right-click to empty it

Junk E-Mail folder does nothing, we’re still using DigiTar

Works in Progress is now Drafts


Reading pane
Reading Pane

  • Reading Pane = QuickView in GroupWise

  • View > Reading Pane > Right, Bottom or Off


Dragging items onto navigation pane
Dragging Items onto Navigation Pane

Highlight a message, click and drag it to the Contacts button, and a new Contact screen will pop-up with some of the information filled in for you


Contextualized new button
Contextualized “New” Button

Mail = New Compose Mail Message Screen

Calendar = New Appointment Screen

Contacts = New Contact Screen

Tasks = New Task Screen

Notes = New Note Screen


Message tab

Quick Access Toolbar-Add frequent functions

Message Tab

High Priority Messages

Formatting options

Message Tab

Attach File (Documents, spreadsheets, etc.)

Attach Item (from your mailbox)

Signature-Click on the down arrow to fill it out


How to edit signatures

Set default signature here

How to Edit Signatures

You can have multiple signatures, just click New

No signature stack-up on replies and forwards

Body of signature in here


Options tab

No more viewing the properties of the sent item to see if they’ve read the e-mail—Request a Read Receipt

Options Tab

Bcc doesn’t display by default, have to toggle it on here

HTML allows formatting options


Flagging a message
Flagging a Message they’ve read the e-mail—Request a Read Receipt

You can mark messages that you need to return to with a flag; turns them into a task, and puts them in the To-Do Bar also


Flagging a message options
Flagging a Message Options they’ve read the e-mail—Request a Read Receipt

Right-click on the flag for more flagging options

Add Reminder lets you set a “Ding” on the task that will remind you to do it, like an appointment reminder


Categories
Categories they’ve read the e-mail—Request a Read Receipt

Categories icon

You can sort your e-mails by Categories

This item has been categorized


Search
Search they’ve read the e-mail—Request a Read Receipt

Search criterion goes here

By default, it only searches the folder you’re in at the time, in this example “Inbox”


Sort they’ve read the e-mail—Request a Read Receipt

Date is the default


Contacts
Contacts they’ve read the e-mail—Request a Read Receipt

  • Your named address book in GroupWise is now “Contacts”

  • The default view is Business Cards

  • Outlook Data Files is most like a spreadsheet view


Adding contacts from an e mail
Adding Contacts from an E-Mail they’ve read the e-mail—Request a Read Receipt

  • You can right-click on any e-mail address in any e-mail and add it to your Contacts

  • Drag an e-mail to the Contacts section button to add an entry


Contacts1
Contacts they’ve read the e-mail—Request a Read Receipt

  • In the Contacts Screen: New > Folder – lets you organize contacts

  • Similar to new address books in GroupWise

Organize your contacts into Folders (similar to Address Books in GroupWise)


Address book
Address Book they’ve read the e-mail—Request a Read Receipt

Start typing in a name, click on CTRL + K to auto-complete


Auto completion
Auto-Completion they’ve read the e-mail—Request a Read Receipt

After you’ve sent to addresses one time, they will appear once you start typing

This list builds as you go, similar to the Frequent Contacts Address Book in Novell


Global address list gal
Global Address List (GAL) they’ve read the e-mail—Request a Read Receipt

Similar to the “Novell GroupWise Address Book” – maintained by ITS

Includes course distribution lists and resources


Address book dropdown
Address Book Dropdown they’ve read the e-mail—Request a Read Receipt

By default,

Only the main Contacts list is shown. Personal Contacts Folders are not listed here.


How to add personal contact folders to the drop down menu below the gal
How to Add Personal Contact Folders to the Drop Down Menu Below the GAL

  • Go to Contacts

  • Right-click the contacts folder you want to make available in address auto-complete and look-ups

  • Choose properties


How to add personal contact folders to the drop down menu below the gal1
How to Add Personal Contact Folders to the Drop Down Menu Below the GAL

  • Go to the Outlook Address Book tab

  • Check the box for “Show this folder as an email address book.”

  • Click okay


Calendar views
Calendar Views Below the GAL

Day

Week

Month


Multiple calendars side by side
Multiple Calendars: Side-by-Side Below the GAL

Check the calendars you want to view

Up to 30 calendars side-by-side


Calendar overlays
Calendar Overlays Below the GAL

Click the arrow by the calendar name to toggle Overlay

You can view calendars that are in SharePoint


Appointments
Appointments Below the GAL

To set recurring appointments

Appointments only go on your calendar; “Meeting Requests” are for groups

Default reminder is 15 minutes; it was 5 in GW


Reminders
Reminders Below the GAL

  • Similar to Notify in GroupWise

  • Can dismiss one or all

  • Can “Snooze” an item


Meeting request
Meeting Request Below the GAL

Scheduling Assistant is similar to Busy Search in GroupWise

Click here to get the list of rooms in Exchange


Scheduling assistant
Scheduling Assistant Below the GAL

Green bar is start of meeting, red is end

Attendees and Rooms here

Blue bars are previously scheduled meetings/appts

Suggested free times

Legend


Updating meeting requests
Updating Meeting Requests Below the GAL

Tracking- see who has accepted and declined

If you need to add someone to the meeting request, you can send the appointment to just that person, without having to update the entire group


Delegating permission
Delegating permission Below the GAL

Tools > Options > Delegates > Add Users > Assign rights to user


Tasks
Tasks Below the GAL

Tasks won’t go away until you complete or delete them

You can assign a task to someone else

You can set a reminder on tasks so they “ding” and remind you to do them

You can synch tasks from a SharePoint site and they’ll show up in your Outlook account


Notes
Notes Below the GAL

Notes don’t “haunt” you like Tasks do; they won’t follow you from day-to-day

Notes look like Post-it Notes; you can stick them anywhere

Notes will stay in the Notes area until you delete them

Notes will minimize to the task bar if you move to another screen


Out of office assistant
Out of Office Assistant Below the GAL

You can have a different response for people outside the organization

You can set up your reply ahead of time and Outlook will automatically turn it off when it reaches the end time


Desktop alert
Desktop Alert Below the GAL

Turn this off on your laptop when doing a presentation

Sender, Subject and first few lines of content show up – undesirable for presentations


Archives
Archives Below the GAL

Click here to view entire message

  • Archiving is now automatic for everyone

  • After 60 days, any undeleted e-mail is archived

  • “Stubs” remain in your inbox, so you just click to get to your old e-mail

Double-click on e-mail to bring up entire old e-mail in new screen

Icon changes when archived


Mailbox size
Mailbox Size Below the GAL

  • 4 GB (up from 150 MB)

  • This does not mean you never have to delete a message again 

  • More efficient backup and storage of e-mail now

  • Fine reason to switch e-mail products

  • Tools > Mailbox Cleanup


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