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New Vendor Orientation. Overview of DVR. Division of Vocational Rehabilitation Mission: DVR assists individuals whose disabilities result in barriers to employment to succeed at work and to live independently. www.dvrcolorado.com. American with Disabilities Act.

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New vendor orientation

New VendorOrientation


Overview of dvr
Overview of DVR

  • Division of Vocational Rehabilitation

    • Mission: DVR assists individuals whose disabilities result in barriers to employment to succeed at work and to live independently.

    • www.dvrcolorado.com

www.dvrcolorado.com


American with disabilities act
American with Disabilities Act

  • ADA gives civil rights protections to individuals with disabilities.

  • It guarantees equal opportunity for individuals with disabilities in public accommodations, employment, transportation, State and local government services, and telecommunications.

  • It provides the right to request a reasonable accommodation for the hiring process and on the job.

    www.ada.gov

www.dvrcolorado.com


Dvr internal process
DVR Internal Process

  • Referral – Application / intake interview

  • Eligibility Determination (within 60 days of application)

  • Comprehensive Assessment Analysis

  • Individualized Plan for Employment (IPE) Developed (within 90 days of eligibility)

  • VR services provided

  • Employment Obtained

  • Suitable and Satisfactory Employment – 90 days, minimum

  • Case Closure

www.dvrcolorado.com


Eligibility
Eligibility

  • Social Security = presumed eligible

    OR

  • Physical or mental impairment

  • Substantial impediment (barrier) to employment because of the disability

  • Without DVR services, employment is unlikely

www.dvrcolorado.com


What vendors need to know
What Vendors Need to Know

www.dvrcolorado.com


Registration process
Registration Process

1. Initial contact with DVR representative to discuss available

services and/or goods. Vendors understand they are NOT state

employees, but rather independent contractors.

2. Prospective vendor accesses forms on DVR

website: http://www.dvrcolorado.com/partners.php

3. Prospective vendor sends completed W-9 and Vendor

Registration Form (or Provider Agreement) to

[email protected] Vendor must agree to all

terms and conditions.

www.dvrcolorado.com


Process con t
Process, con’t

4. DVR staff reviews standards, certifications and/or qualifications and conducts background check (if necessary).

5. DVR adds appropriate service codes and approves for processing.

www.dvrcolorado.com


Fee schedule
Fee Schedule

  • The Fee Schedule establishes a range of fees which govern allowable rates for specific goods and services. The dollar amounts listed are the maximum DVR will pay.

  • All vendors must adhere to the Code of Ethics in the Introduction chapter.

  • Vendors must provide the appropriate documentation and credentials to DVR when registering to become a vendor.

www.dvrcolorado.com


What is on the invoice
What is on the Invoice?

  • Billing statements should include:

    • Name of service provider and client

    • Authorization number and invoice number

    • Monthly breakdown of service hours provided –Total hours

    • Total Invoice Amount

  • Additional information regarding allowable fees can be found at www.dvrcolorado.com/PDFs/FeeSchedule.pdf

  • www.dvrcolorado.com


    What should the progress report include
    What should the Progress Report Include?

    • Detail information regarding services provided, updates, recommendations, etc.

    • Vendors are expected to submit progress reports to VR counselors with an invoice, otherwise payment may be rejected or delayed.

    www.dvrcolorado.com


    Frequently Asked Questions (FAQs)

    • Q: After paperwork is approved, how long does it take to become a vendor?

    • A: Between 1-2 business days.

    • Q: Once the paperwork is received by DVR, how long before I can start providing services as a new vendor?

    • A: As a vendor, services cannot be provided until an authorization for service is received.

    • Q: Is my DBA my legal name or just the name of my business?

    • A: The legal name of your business is what the IRS has listed for your Tax Identification Number. Your DBA is the name by which your customers know you.

    • Q: Do I have to complete all of the forms if I am only going to be used once?

    • A: Yes, the Vendor Registration Form and W-9 must be completed.

    www.dvrcolorado.com


    FAQs Continued

    • Q: I am an individual operating out of my house and I do not have an EIN (Employer Identification Number), what should I do?

    • A: You can use your Social Security Number.

    • Q: As a vendor, I don’t have an office; can I use state offices to conduct business?

    • A: No.

    • Q: Since I am being paid by DVR, does that mean I am covered by DVR’s insurance if anything goes wrong?

    • A: No. You are an independent contractor with the State of Colorado and must carry your own insurance.

    www.dvrcolorado.com


    FAQs Continued

    • Q: How do I get DVR staff to know that my business exists?

    • A: The marketing of your business is your responsibility.

    • Q: My mom is the daycare provider for my family. Can I have DVR pay her?

    • A: Yes, but she will need to sign up as a vendor.

    • Q: Can I provide services without a valid or current authorization in hand?

    • A: No, you must have written authorization in hand. Without written authorization, you risk not being reimbursed for services rendered.

    www.dvrcolorado.com


    FAQs Continued

    • Q: Who do I contact with questions after I am already a vendor?

    • A: Speak with the authorizing Counselor for specific questions regarding clients. Other questions can be referred to the Operations Support Unit.

    • Q: How do I get paid?

    • A: A State generated check or by Electronic Funds Transfer (EFT)

    • Q: When do I get paid?

    • A: Per state fiscal rules, you will get paid within 45 days of an invoice received. We make every effort to expedite this process to provide a quicker delivery of payment.

    www.dvrcolorado.com


    Disclaimers

    • DVR retains the right to terminate business with a vendor at anytime without cause or notice

    • It is the responsibility of the vendor to know and understand all terms and conditions, including checking for updates to the Fee Schedule. The Fee Schedule is updated at a minimum of every state fiscal year (July 1).

    www.dvrcolorado.com


    Operations support unit contacts
    Operations Support Unit Contacts

    • Registration/Payment- David Hood, 303-866-4860

    • Vendor questions regarding Terms/Conditions and Legalities, David Hood, 303-866-4860

    • Manager of Unit, Joel Pavelis, 303-866-4889

    • Email Address: [email protected]

    www.dvrcolorado.com


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