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Digitising Collections: Getting Started, Getting Funding, Getting Collections Online. Cokie Anderson, Assistant Professor Oklahoma State University [email protected] Deciding to Digitise. Digitisation is an expensive process, and materials to be digitised must be carefully chosen. Consider:

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Digitising collections getting started getting funding getting collections online

Digitising Collections: Getting Started, Getting Funding, Getting Collections Online

Cokie Anderson, Assistant Professor

Oklahoma State University

[email protected]


Deciding to digitise

Deciding to Digitise

  • Digitisation is an expensive process, and materials to be digitised must be carefully chosen. Consider:

    • Condition of the materials

    • Demand for the materials

    • Uniqueness of the materials


The starting point a digitisation policy

The Starting Point:A Digitisation Policy

  • Formulate a written digitisation policy, like that used for developing your print collection.

  • Develop a checklist or questionnaire based on the policy for use in evaluating materials to be digitised and for guiding you through the digitisation process.


Issues a policy should address

Issues a policy should address

  • Access

  • Preservation

  • Audience

  • Physical condition of materials

  • Ownership

  • Project support (Money!)


Sample digitisation policy

Sample Digitisation Policy

  • National Library of Australia http://www.nla.gov.au/policy/digitisation.html


Getting started

Getting Started….

  • Equipment

    • Computer: Get as much hard drive space, memory, and speed as you can afford. A large monitor is helpful. This should be the most expensive item.

    • Scanner: Basic desktop scanner works well. No need to spend a lot of money here. Make sure it will do grayscale and will save files in TIFF format.


Getting started1

Getting started…

  • Software

    • Scanning:use software that came with your scanner.

    • Optical Character Recognition: OCR software should be the best you can afford. Spend your money here, and save time in the long run.

    • XML editor: You can buy special editors (e.g. XML Spy) but shareware/freeware text editors work well (We use Note Tab).


Getting started2

Getting started…

  • Staffing

    • Project Director:develops proposal and evaluation for the project, conducts all planning and provides estimates of costs.

    • Operations Manager:develops workflow, establishes standards, prepares materials, establishes quality controls, supervises staff and vendor relations.

    • Project Participants:actually perform the hands-on digitization.


Getting funding

Getting funding

  • Grants

    • Government Agencies

    • Foundations

    • Corporations

  • Cooperative efforts

    • Consortia

    • “Contract” work

  • Ongoing institutional support essential


Getting collections online

Getting collections online

  • Form an alliance with your systems department – you’ll need their help.

  • Web server – make sure you have access.

  • Promote your site – register with search engines, send out press releases.

  • Keep statistics – put a counter on your site (Webcounter).


Digitisation process part 1

Digitisation Process – Part 1


Digitisation process part 2

Digitisation Process – Part 2


Digitisation resources

Digitisation Resources

  • AHDS: http://ahds.ac.uk

  • Oxford Text Archive: http://ota.ahds.ac.ukhttp://ota.ahds.ac.uk/documents/creating/

  • University of Virginia E-text Center: http://etext.lib.virginia.edu/standard.html


Digitisation resources1

Digitisation Resources

  • Cornell University Digitisation Tutorial: http://www.library.cornell.edu/preservation/tutorial/contents.html

  • Colorado Digitization Project: http://coloradodigital.coalliance.org/standard.html

  • Text Encoding Initiative: http://www.tei-c.org/


Digitisation training uk

Digitisation Training - UK

  • Oxford Humanities Computing Unit Summer Seminars

    • http://www.hcu.ox.ac.uk/summer/index.html

  • University of Glasgow

    • Digitisation Summer School

      • http://www.hatii.arts.gla.ac.uk/DigiSS02/index.htm

    • M. Phil. in Digital Management & Preservation

  • University College London

    • MA in Electronic Communication & Publishing


Digitisation training north america

Digitisation Training – North America

  • University of Virginia

    • Rare Book School-http://www.virginia.edu/oldbooks/rbs/schedule.html

    • MA in Digital Humanities- http://www.virginia.edu/mediastudies/

  • University of New Brunswick Summer Institute on Electronic Texts

    • http://www.lib.unb.ca/Texts/SGML_course/Aug2001/


Professional organisations

Professional Organisations

  • Association for Computing & the Humanities

    • http://www.ach.org

    • Tübingen, Germany 24-28 July 2002

  • Association for Computing Machinery

    • http://www.acm.org

  • American Society for Information Science & Technology

    • http://www.asis.org

    • Philadelphia, PA 18-21 November 2002


Conferences

Conferences

  • Internet Librarian International

  • Graphic Communications Association

    • http://www.gca.org

    • XML Europe

    • Extreme Mark-up Languages – Montréal

    • XML Asia/Pacific

    • XML 2002 - US


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