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New york Review Module & CnpXpress. New York State Department of Health Child and Adult Care Food Program 4.2.2014 Karen Trbovich , MS, RD, CDN Public Health Nutritionist. Learning Objective #1.

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New york review module cnpxpress

New yorkReview Module & CnpXpress

New York State Department of Health

Child and Adult Care Food Program

4.2.2014

Karen Trbovich, MS, RD, CDN

Public Health Nutritionist


Learning objective 1

Learning Objective #1

Participants will recognize how use of an automated tool facilitates the process of conducting program reviews while providing web-based data collection and storage.


Learning objective 2

Learning Objective #2

Participants will identify factors to consider during the different phases of implementation of an automated review process, based on a presentation of New York’s experiences.


Outline

Outline

  • Review Process in New York

  • Benefits of automation

  • Technical Process

  • Implementation Phases

  • Training

  • Data Reporting


New york

New York

  • Conduct ~500 CACFP Administrative Reviews per year

  • ~35 reviewers statewide

  • Use laptops in the field with CnpXpress

  • Integration with a web-based application: CACFP Information and Payment System

  • Data hosted On-premis


Benefits of an automated system

Benefits of an Automated System

  • Standardization

  • Efficient-quicker to complete a review

  • Data Reporting- within CIPS & outside CIPS

  • Gateway to training topics


Environment overview new york

Environment Overview- New York

CIPS

Web-based

CAPs

Reports

CnpXpress

Spreadsheets


Training environment

Training Environment

  • Separate CnpXpress dedicated to training

  • Separate CIPS dedicated to training

  • Separate database

  • “Masked” Data


Outline1

Outline

  • Review Process in New York

  • Benefits of automation

  • Technical Process

  • Implementation Phases

  • Training

  • Data Reporting


Automated review process

Automated Review Process

CIPS

CnpXpress


Progression of cnpxpress review module

Progression of CnpXpress & Review Module

  • Customization of CnpXpress (Sept. 2007)

  • Pilot Testing CnpXpress

  • Launch of CnpXpress (June 2008)

  • Development of Review Module

  • Launch of Review Module (Dec 2008)

  • Development of CAPs

  • Launch of CAPs (May 2010)


Design development facts cnpxpress

Design & Development Facts- CnpXpress

Nov 2007 1st version to Production

April 2014 Next version to Production

Total number of versions: 14


Design development of cnpxpress prior to launch

Design & Development of CnpXpressPrior to Launch

  • Looked at ~10 reviews/reviewer

  • Looked at current review questions & regulations

  • Developed general questions & findings

  • Add personalization with Standard Comments

  • Auto-population

    • Findings &Recommendations generate directly into the report and CAP Letters


Types of review templates

Types of Review Templates

  • Homes Review Form

  • Multi-Center Review Form

  • Independent Center Review Form


Cnpxpress findings

CnpXpress- Findings


Cnpxpress standard comments

CnpXpress- Standard Comments


Cnpxpress review report

CnpXpress- Review Report


Outline2

Outline

  • Review Process in New York

  • Benefits of automation

  • Technical Process

  • Implementation Phases

  • Training

  • Data Reporting


Phases of implementation to users

Phases of Implementation to Users


Cnpxpress training state users

CnpXpress Training- State Users

  • Trained in June 2008

  • In-person training in Albany

  • How to:

    • download & upload a review

    • answer the questions & add findings

    • generate a review report

    • use the tablets on reviews


Tablet training

Tablet Training


Continued design development cnpxpress review module

Continued Design & Development- CnpXpress & Review Module

  • Question Log

  • Spreadsheets

  • Pre-population from CIPS

    • Data from the Application, Claim & Review Modules into CnpXpress


Cnpxpress spreadsheets

CnpXpress- Spreadsheets

  • Income Eligibility Applications

  • Review of Financial Documents

  • Monitoring Visits

  • Vendor Information

  • Attendance and Meal Counts


Cips is ready

CIPS is ready!


Review module

Review Module


Review module training state users

Review Module Training- State Users

  • Trained in Dec. 2009

  • In-person training in each region

  • How to:

    • log into CIPS

    • create your own review

    • schedule the review

    • select the sites to be reviewed

    • close the review


Continued design development cnpxpress review module1

Continued Design & Development- CnpXpress & Review Module

  • CAP process in CIPS

    • CAP Letters to the sponsors

  • “Not Completed” Reviews

  • Report Development


Review module1

Review Module


Review module caps

Review Module- CAPs


Review module caps1

Review Module- CAPs


Cap training state users

CAP Training- State Users

  • Trained in May 2010

  • In-person training in each region

  • How to:

    • enter sponsor responses

    • generate Approval & Not Approval letters


Cap training sponsor users

CAP Training- Sponsor Users

  • Started in Dec. 2011

  • Trained individually during their review

  • Only “electronic” sponsors who are in CIPS

  • How to:

    • Go into CIPS and reply to their CAPs online


Staff feedback 1

Staff feedback #1

Q: How do you feel about the transition to CnpXpress?

A: “It’s lovely. It’s great. It’s a piece of cake. You can’t rely on it for everything. You still need to use your own words.”

~Maria DeLaCruz,

Public Health Nutritionist


Staff feedback 2

Staff Feedback #2

Q: How long was the learning curve for you?

A: “Minimal. I don’t remember any major hurtles. Smooth transition.”

~Monica Seeber

Public Health Nutritionist


Outline3

Outline

  • Review Process in New York

  • Benefits of automation

  • Technical Process

  • Implementation Phases

  • Training

  • Data Reporting


Data reporting

Data Reporting

  • Reporting in CIPS

    • Customized these reports to meet our needs.

    • Available through CIPS

  • Reporting on Reports Server

    • Using data tables in the backend (SQL)

    • Reports are deployed to a Reports Website

    • Subscriptions


Key findings

Key Findings

  • Less time to complete a review report

  • Improved reporting abilities

  • Keep application design simple

  • Update system requirement documents.

  • Train staff at the same time.

  • Do not underestimate the abilities of users.


On going work

On-going Work

  • Updating of Standard Comments

  • Monitoring of the Reviews

  • Training New Staff & Sponsors

  • Application Development- wants & needs

  • Data Reporting


Cnpxpress accomplishments

CnpXpress- Accomplishments

  • ~4,100 reviews have been created

  • ~2,900 reviews have been conducted using CnpXpress

  • 46 out of 998 electronic sponsors have completed CAPs online


Online demo

Online Demo

Use the link to see a video demonstration of CIPS & CnpXpress

http://nydontraining.health.state.ny.us/cipsdemo/


New york review module cnpxpress

Karen Trbovich, MS, RD, CDN

Public Health Nutritionist

New York State Department of Health

Child and Adult Care Food Program

518.402.7400 (option #2)

[email protected]

www.health.ny.gov/CACFP


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