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Productivity Tools for Educators: Operating Systems and Application Software

This chapter explains the role of operating systems and discusses widely used software applications, including word processing, spreadsheet, and presentation graphics software. It also explores the advantages of software suites and the importance of special needs software in K-12 schools.

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Productivity Tools for Educators: Operating Systems and Application Software

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  1. Chapter 3 Application Software Productivity Tools for Educators

  2. CHAPTER 3 OBJECTIVES • Explain the role of an operating system and list the main operating systems used on today’s computers • Define and describe a user interface and a graphical user interface • Identify the important features of widely used software applications • Describe the advantages of software suites

  3. CHAPTER 3 OBJECTIVES • Explain how to create documents • Discuss why the use of special needs software is important for K-12 schools • List and describe learning aids and support tools that help you use and learn software applications • Explain how to work with different versions of software applications

  4. THE OPERATING SYSTEM • The Role of the Operating System • System Software – consists of programs that control the operations of the computer and its devices • Operating system – contains instructions that coordinate all of the activities of the hardware devices in a computer

  5. THE OPERATING SYSTEM • Using Different Operating Systems • Microsoft Windows • Windows 98 • Windows 2000 • Windows XP • Windows XP Tablet PC Edition • Macintosh Operating System or Mac OS • Other Operating Systems • UNIX • Linux

  6. APPLICATION SOFTWARE • Programs designed to perform a specific task • As a productivity / business tool • Supporting school and professional activities • Assisting with graphics and multimedia projects • Helping with home and personal activities • Facilitating communications

  7. APPLICATION SOFTWARE • Five major categories of application software

  8. APPLICATION SOFTWARE • Starting a Software Application • Desktop • Icons • Buttons • Menu • Commands • Submenus

  9. APPLICATION SOFTWARE • Starting a Software Application • Example: Paint program • Window • Title bar • Common elements among operating systems

  10. APPLICATION SOFTWARE • Working with Software Applications • Document – Piece of work created with an application program and saved on a disk with a unique file name

  11. APPLICATION SOFTWARE • Working with Software Applications • Document • Creating • Editing • Formatting • Font size • Font style • Saving • Printing • Dialog box • Voice recognition

  12. FORMATTING FEATURES

  13. DIALOG BOX

  14. VOICE RECOGNITION

  15. PRODUCTIVITY SOFTWARE • Word Processing Software • Used to create, edit, and format textual documents

  16. PRODUCTIVITY SOFTWARE • Word Processing Software • Formatting features • Font and font size • Color • Borders • Clip art • Margins • Word wrap • Scrolling

  17. PRODUCTIVITY SOFTWARE • Word Processing Software • Editing features • Find or search • Replace • Spell checker

  18. PRODUCTIVITY SOFTWARE • Word Processing Software • Other features • Headers • Footers • Templates • Wizards

  19. PRODUCTIVITY SOFTWARE • Spreadsheet Software • Allows you to organize data in rows and columns, collectively called a worksheet or spreadsheet

  20. PRODUCTIVITY SOFTWARE • Spreadsheet Software • Spreadsheet organization • Worksheet has up to 256 columns and 65,536 rows • Cell - Intersection of a row and a column • Labels • Values • Formulas

  21. PRODUCTIVITY SOFTWARE • Spreadsheet Software • Calculations • Formula – Performs calculations on data in the worksheet and displays the results in a cell • Function – A predefined formula that performs common calculations

  22. PRODUCTIVITY SOFTWARE • Spreadsheet Software • Charts • Graphically illustrates the relationship of numeric data

  23. PRODUCTIVITY SOFTWARE • Database Software • Database – A collection of data organized in a manner that allows access, retrieval, and use of that data • Similar to a manual filing system

  24. PRODUCTIVITY SOFTWARE • Database Software • Database Organization • Database file • Records • Fields

  25. PRODUCTIVITY SOFTWARE • Database Software • Developing a database • Determine data that you want to keep track of • Define the fields • Enter the data • Use the database to produce information

  26. Microsoft Works field entry screen

  27. Data entered into the database

  28. PRODUCTIVITY SOFTWARE • Presentation Graphics Software • Allows you to create documents called presentations, which are used to communicate ideas, messages, and other information to a group

  29. Teachers and students use presentation graphics software to create electronic slides. The slides can be displayed on a computer, projected on a screen, printed and handed out, or made into transparencies.

  30. PRODUCTIVITY SOFTWARE • Presentation Graphics Software • Predefined formats – define colors and other elements for backgrounds, text, and other items on the slides • Various slide layouts • Clip art / image gallery • Slide sorter

  31. Slide Sorter View

  32. PRODUCTIVITY SOFTWARE • Presentation Graphics Software • Integrating electronic presentations into the classroom • Linear teaching and learning • Students and teachers create presentations • Can link presentations to the Web

  33. PRODUCTIVITY SOFTWARE • Personal Information Managers • Software application that includes an appointment calendar, address book, and notepad to help organize appointments and task lists

  34. PRODUCTIVITY SOFTWARE • PDA Software • Uses vary and include • Personal Productivity and Business • Communications • Medical and Scientific • Travel and Global Positioning • Games and other Entertainment • Multimedia • Education

  35. PRODUCTIVITY SOFTWARE • Software Suites and Integrated Software • Collection of individual application software packages sold as a single package • Lower cost • Ease of use • Common interface

  36. Integrated Software Package Software Suite

  37. GRAPHICS AND MULTIMEDIA SOFTWARE • Desktop Publishing Software • Allows you to produce sophisticated documents that contain text, graphics, and brilliant colors • Page layout – arranging text and graphics in a document

  38. Teachers and students use desktop publishing software to lay out school yearbooks and create flyers, certificates, newsletters, and other types of documents

  39. GRAPHICS AND MULTIMEDIA SOFTWARE • Paint/Image Editing Software • Allows you to create and modify graphics, like those used in DTP documents and Web pages • Paint software • Draw pictures, shapes, and other graphics • Image editing software • Modify existing graphics • Photo-editing software

  40. With image editing software, artists can create and modify a variety of graphic images.

  41. GRAPHICS AND MULTIMEDIA SOFTWARE • Video and Audio Editing Software • Modify a segment of a video, known as a clip • Add and remove clips • Add special effects • Sounds • Banners • Credits

  42. GRAPHICS AND MULTIMEDIA SOFTWARE • Clip Art/Image Gallery • Collection of clip art and photographs • Miscellaneous items • Fonts • Animations • Sounds • Video and audio clips

  43. GRAPHICS AND MULTIMEDIA SOFTWARE • Multimedia Authoring Software • Used to create electronic interactive presentations that include text, video, audio, and animation • Often used in education • Delivered via CD-ROM or DVD-ROM

  44. GRAPHICS AND MULTIMEDIA SOFTWARE • Web Page Authoring Software • Allows you to create Web pages and organize, manage, and maintain Web sites • Many packages allow creation of Web pages • Word processing programs allow creation of Web pages

  45. Microsoft Word can convert Word documents into a Web page

  46. GRAPHICS AND MULTIMEDIA SOFTWARE • Web Page Authoring Software • Popular packages • Microsoft FrontPage • Netscape Composer • Adobe GoLive • Macromedia Dreamweaver

  47. SOFTWARE FOR SCHOOL USE • School and Student Management Software • School management software • Centralized program that allows district and school personnel to manage school district operations • Student management software • Allows administrators, teachers, and other staff to track information on students

  48. Washington County Public Schools uses its wide area network that connects all district classrooms to track student attendance, records, grades, and more.

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