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Business Intelligence Reginald K. Diamond, Executive Director Office of Diversity and Equal Opportunity Metropolitan Atlanta Rapid Transit Authority. New Bid Technology. Advertisement of Bids on-line Contract titles are deceptive Submitting bids electronically The cost of developing bids.
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Business IntelligenceReginald K. Diamond, Executive DirectorOffice of Diversity and Equal OpportunityMetropolitan Atlanta Rapid Transit Authority
New Bid Technology • Advertisement of Bids on-line • Contract titles are deceptive • Submitting bids electronically • The cost of developing bids
POTENTIAL AREAS OF OPPORTUNITY • Small Purchases • Competitive Bid Solicitations • Competitive Negotiated Proposals • Consulting / Professional Services
SMALL PURCHASES • Up to $10,000 – Micro Purchases • No Competition Required • Handled By Purchasing Agents • $10,000 - $99,999 – Written quotes • from at least 3 vendors • Turnaround time – From 1 day • to 10 days • Handled by Purchasing Agent • and Contract Specialist • Execution by Internal Staff COMPETITIVE BID SOLICITATIONS • Responsive Bids: • All requested information is completed and submitted in the format provided in solicitation document • No exceptions taken to terms and conditions • No unsolicited information included • Non-Responsive Bids: • Missing information (Bid Bonds, Bid Forms, Buy America Certifications, etc.) • Noted exceptions to terms and conditions • Inclusion of un-solicited information
COMPETIVE NEGOTIATED PROPOSAL • Proposals are not opened publicly • Proposals are evaluated by an Evaluation Committee • Evaluations are based on established criteria in the solicitation (cost included as a criteria) • Interviews and/or presentations conducted • CONSULTING/PROFESSIONAL SERVICES • Specialized services (accountants, attorneys, architects, consultants) • Less than $100,000 – no competition with approval by internal staff • $100,000 and above – competitively solicited with approval by the Board of Directors
Terrorist Alert Contract Conditions • Stoppage or Delay in Required Contract Work • Hard Decisions That Have To Be Made by Small, Minority, Women and Disadvantaged Businesses: 1. How do I handle a surplus of inactive employees? 2. How do I deal with supply cost and required payments to suppliers? 4. How Do I Get My Contract Back on Schedule After I Receive Authorization to Resume Work? 5. Will I Have to Incur Any Liquidated Damage Charges Due to These Unforeseen Delays? • Preventative Steps To Take: -Develop a Homeland Security Alert Plan that governs how you will handle contracts at different color levels of alert. -Know how you will be financially compensated for the impacts of a Homeland Security Alert on your contract.
VENDOR ONE-ON-ONE DAY • Vendors can schedule an appointment to meet with Purchasing Agent and Contract Specialist • Thursdays – 10:00 a.m. – 11:00 a.m. • 30 minutes each • Arranged through Contract Control (404-848- 5580) • No unsolicited appointments
THE DEPARTMENT OF DIVESRITY AND EQUAL OPPORTUNITY AS A SUPPORTIVE PARTNER • Contracts and Procurement Pre-planning Committee member • Review of Contracts for the identification of inhibitive factors • MARTA Bid Room Equal Access
DEO’S FACILITATION OF SMALL BUSINESS PARTICIPATION • Identification of DBE contractors that should receive an advance notice and invitation to bid • Denotation of DBE(S) for consideration by plan holders for subcontract opportunities • Contacting DBE(S) recommended for plan holder consideration to alert them to potential contract possibilities DISADVANTAGED BUSINESS ENTERPRISE CERTIFICATION • Federal DOT DBE Regulation- 49 CFR Part 23 and 26 • Georgia Unified Certification Program • Benefits of DBE Certification • -Organization of business documents • -Preparedness for loan, line of credit bond, and letter of • credit consideration
KEY CONTACT PERSONS • Lisa DeGrace – Director, Contracts & Procurement and Material • Marsha L. Brooks – Manager of Contracts • Roger Mahler – Manager of Purchasing • Reginald K. Diamond – Executive Director, Office of Equal Opportunity • Antoine Smith, Manager, Economic Opportunity