Master Plan Process FY 2007-09

1. Master Plan Process FY 2007-09 Proposed Draft

2. October - February • Cluster Groups and Units • Identify Initiatives • These are general goals or outcomes that can be measured • There should only be 5 Initiatives per Cluster Group • Example: Increased Student Retention • Measure: Number of students returning from Fall to the next Fall term • Target: Increase Fall to Fall retention rate by 10 percentage points.

3. October - February • Cluster Groups and Units • Identify Measure(s) and Target(s) for the Initiative • Example: Increased Student Retention • Measure: Number of students returning from Fall to the next Fall term • Target: Increase Fall to Fall retention rate by 10 percentage points.

4. October - February • Cluster Groups and Units • Identify Initiative Objectives • These are specific action steps or tactics that will be implemented to achieve the Initiative • Example: Increased Student Retention • Initiative Objectives: • Enhance tutoring services • Conduct student focus groups to gather data on factors impacting student retention • Collect and analyze data on student attendance and performance patterns during the term to support early intervention efforts

5. October - February • Cluster Groups enter data into Master Plan Database • Initiatives • Priority for Initiatives • Measures • Targets • Initiative Objectives • No dollars are attached to Initiatives and Initiative Objectives at this time.

6. Mid - February • Institutional Planning Committee (IPC) reviews Initiatives and Initiative Objectives • IPC prioritizes Initiatives only • IPC will have all of the information on Initiatives and Initiative Objectives to shape their prioritizations

7. Late - February • Cluster Groups will communicate to their Units the Initiatives approved by the IPC. • Initiatives prioritized by the IPC with the accompanying Initiative Objectives will be added to the Budget Database to provide a drop-down list for use by Units.

8. March • Units will enter their requests for funding into the Budget Database. • Units will identify • Request is in the list of prioritized Initiatives and Initiative Objectives or • Request is a request for additional resources to support unit operations

9. March • If the request is part of the Master Plan, the request: • Must directly support one of the IPC prioritized Initiative • Must be selected from a drop-down list of Initiative Objectives • Must identify additional resources • Funds • Staff • Facilities • Technology or capital equipment

10. April • All Master Plan requests will be extracted from the Budget Database and forwarded to appropriate Cluster Groups • Cluster Groups will review and edit the Initiative Objectives for their Units • Cluster Groups will prioritize the Initiative Objectives and submit to IPC subcommittee

11. April - May • IPC subcommittee will • Review the prioritized list from Cluster Groups to ensure consistency with IPC prioritized Initiatives • Coordinate with other committees or groups for additional information or for additional prioritizations • Facilities Task Force • HR • Technology and Capital Equipment Committee

12. May • IPC submits IPC prioritized Initiatives and Cluster Group prioritized Initiative Objectives to President’s Leadership Team.

13. May – November of Following Year • Cluster Groups • Evaluate progress of approved Initiatives • Collect data for measures • Enter data into the Unit Level Effectiveness Assessment Documentation (ULEAD) database system