UNIT 4 RECORDKEEPING AND DOCUMENTATION

1. UNIT 4 RECORDKEEPING AND DOCUMENTATION

2. OBJECTIVE Given an incident description and working in small groups, the students will identify three documentation tasks to be performed by the Incident Safety Officer (ISO).

3. INTRODUCTION TO RECORDKEEPING AND DOCUMENTATION • Primary responsibility of the Health and Safety Officer (HSO) • Incident Safety Officer's function

4. FIREFIGHTER FATALITY AND INJURY DATA

5. Statistics influence and affect the safety of department personnel and operations by showing trends that indicate improvement or regression in firefighter fatalities, accidents, and injuries.

6. ONDUTY FIREFIGHTER DEATHS1977-1993 200 171 157 150 138 135 136 130 126 125 119 124 121 117 113 107 107 100 77 75 50 0 92 19 77 93 78 79 80 81 85 91 83 84 87 86 88 82 89 90

7. AGENCIES GENERATING DATA • National Fire Protection Association • United States Fire Administration • International Association of Firefighters • National Fire Incident Reporting System

8. How many of the departments represented in class maintain data on accidents, occupational injuries, and occupational exposures?

9. INCIDENTS THAT NEED TO BE DOCUMENTED • Fatalities • Accidents • Injuries • Illnesses • Occupational illness and health exposures

10. IMPORTANCE OF RECORDKEEPING

11. Why is it important to maintain departmental accident and injury records?

12. OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION

13. 23 States and 2 Territories are covered by State OSHA programs that include mandates for firefighters.

14. Remaining States are covered by Federal OSHA, which does not include municipal or volunteer firefighters.

15. OSHA LOG 200 • Requires employer to list all fatalities • List all nonfatal injuries • List all nonfatal occupational illnesses

16. OSHA Log 200 must be posted from February 1 to March 1 of each year.

17. OCCUPATIONAL INSURANCE • Workers' Compensation • Private insurance • Self-insurance

18. Legal liability can exist for an employer not providing insurance.

19. Who maintains the OSHA Log 200 in your department?

20. How does the injury reporting process work in your department?

21. TYPES OF DOCUMENTATION

22. DOCUMENTATION • Department policy • Governmental/Jurisdictional policy

23. TYPES OF INCIDENTS THAT MUST BE DOCUMENTED • Fatalities--PSOB Act for line-of-duty deaths • Accidents • Injuries • Occupational illnesses • Occupational exposures

24. SUPERVISOR'S RESPONSIBILITY FOR DOCUMENTATION • Appropriate reports completed • Requests assistance as needed

25. INCIDENT SAFETY OFFICER'S RESPONSIBILITY • Initiates an investigation • Requests additional resources as needed

26. ADDITIONAL RESOURCES • Law enforcement • Mechanics • Structural engineers • Industrial hygienists

27. ADDITIONAL RESOURCES (cont'd) • Fire protection engineers • Testing laboratories • Fire investigators

28. VITAL INFORMATION FOR DOCUMENTATION • Date and time • Name of supervisor • Street location • Date and time supervisor was notified • Type of activity

29. VITAL INFORMATION (cont'd) • Employee data • Employee assignment • Brief description of incident • Type of injury/Type of damage • Replacement cost of equipment • How to prevent from recurring

30. Document an injury to a firefighter who sprains an ankle at a fire and requires treatment at the local hospital!

31. ACCIDENT AND INJURY ANALYSIS

32. IMMEDIATE SUPERVISOR • Begun immediately • Per department policy • Submit documentation per protocol

33. INCIDENT SAFETY OFFICER • Involvement based on severity and type of incident • May involve HSO

34. FIREFIGHTER FATALITY ANALYSIS • Police reports • OSHA • Insurance company • PSOB • Other

35. CONFIDENTIALITY

36. INCIDENT SAFETY OFFICER'S RESPONSIBILITY • Maintains confidential information • Any medical reports forwarded to fire department physician • Occupational exposures

37. The key for the ISO is to ensure that confidentiality is maintained when working with medical records.

38. POSTINCIDENT ANALYSIS

39. VIDEO "The Postincident Analysis--Positive Actions and Areas for Improvement"

40. INCIDENT SAFETY OFFICER'S INVOLVEMENT IN THE POSTINCIDENT ANALYSIS • Address safety and health concerns • Firefighter fatality or injury • Occupational exposures

41. SAFETY AND HEALTH ISSUES--POSTINCIDENT ANALYSIS • PPE • Accountability • Health concerns

42. WHY CONDUCT A POSTINCIDENT ANALYSIS? • Improve incident safety; revise policy as needed • Review incident operations • Identify training and education needs

43. Activity 4.1Reporting Procedures and Documentation

44. SUMMARY

45. Recordkeeping and documentation provide a valuable source of information to determine trends and issues.

46. If recordkeeping is not completed or is done improperly, liability problems can occur.

47. The ISO is responsible for the reporting and documentation process for incidents he/she is investigating.

48. The PIA is a critical factor for improving the safety and health process and the ISO must be part of this process.