Arkansas IJIS - Faulkner County Pilot Project

1. Arkansas IJIS - Faulkner County Pilot Project Implementation Kick-off August 5, 2003 IJIS Arkansas Integrated Justice Information Systems

2. Agenda • IJIS Pilot Project Overview • Review of IJIS Pilot Project • IJIS Project Plan • Technical Solution • Supplemental Hardware & Network Infrastructure • Transport Manager Software Solution • Risk Factors and Mitigation Strategies • Roles & Responsibilities of Participating Agencies • Expectations for the Remainder of the Week

3. What Do We Want To Do? • Capture data once at source events. • Electronically share data with those who need it. • Eliminate redundant data entry. • Eliminate manual distribution of data. • Notify others of special events. • Make data available instantly to those who need it for effective decisions.

4. Faulkner County Pilot Project • Focus on Data Sharing Between: • Faulkner County Sheriff’s Office • 20th Judicial District Prosecuting Attorney • Faulkner County Circuit Clerk • Faulkner County Circuit Courts • Faulkner County Detention Center

5. Where Do We Start? • Push Incident Data from Sheriff’s Office to Prosecutor’s Office • Share Court Dates between Court, Detention Facility and Prosecuter’s Office • Push Bail Information from Court to Jail • Push Fine Amounts from Court to Sheriff’s Office • Push Attorney Assignments between Prosecutor, Court, and Jail • Push Warrant Status between Sheriff’s Office, Prosecutor’s Office, and Circuit Clerk

6. Where Do We Start?

7. Proposed Results • Integrated criminal systems in Faulkner County. • Documentation of lessons learned. • A model and plan for other counties to use.

8. How will we do it? • Upgrade the local network and hardware • Install Transport Manager™ • Develop programs to access each system’s database

9. Why Templar Corporation? • Developed for criminal justice systems integration • Implemented many times across nation • Platform independent • Excellent references from previous project staff • Partnered with The Computer Works • Affordable

10. Project Schedule October 7th Complete Detailed Requirements Document October 28th Network & Hardware Upgrade Complete January 19th System Acceptance February 2nd Training Complete & Production Release

11. What’s Next? • Add more data exchanges! • Install InformantTM • Add Conway Police Department • Add Other Municipal Police Departments • Expand to Entire 20th Judicial District • Add Probation Offices • Add Public Defenders • Send Warrant and Protection Order data to ACIC

12. Templar Corporation • Founded February, 2000 in Alexandria, Virginia • 100% focused on providing Integrated Justice Information Systems Solutions to Criminal Justice and Public Safety clients at local, regional, state and federal levels. • Led by experts in open data interchange and legacy system integration • Platform independent solutions are based upon open standards and NIJ approved data models • Solutions provide secure, scalable and non-intrusive information sharing capabilities between legacy systems • Clients include over 80 agencies located in 8 states; Successfully implemented numerous integrated justice information systems projects across the country. • Low Country ITIP: Charleston, South Carolina • ARJIS Global Query: San Diego, California • Tidewater CRIMES: Virginia Beach, Virginia • And More… • Partnering with The Computer Works to provide hardware and network installation, configuration and support.

13. IJIS Solution

14. IJIS Solution • Data Sharing Infrastructure • Hardware upgrades. • Network upgrades. • Transport Manager • Responsible for detecting changes and coordinating data exchanges. • Runs on two servers located on the data sharing infrastructure.

15. IJIS Solution – Hardware • Two new File and Application servers • Primary use is to support Templar’s Transport Manager. • Benefits also include increased reliability, speed and storage for other network applications (eg: SOMS, User folders). • Subnetting • New switches allow for separate but connected networks between different offices and file server.

16. IJIS Solution – Hardware • Cabling Upgrades and Wiring Closets • Upgrades to current wiring and installation of patch panels will ease clutter and increase reliability • New Fiber Optic Network • Increased speed for overall network, most notably in County Courts Building • Reduction of problems from lightning traversing connection between County Judge’s office and Historic Courthouse

17. IJIS Solution – Hardware

18. Participating Agencies’ Roles & Responsibilities • Key contacts at each of the participating agencies. • Business Process Contact • Refine the definition of business requirements. • Create prioritized list of supplemental business requirements that may be addressed in future efforts. • Answer functional questions throughout the course of the project. • What does this code mean? • Technical Contact • This may be the application (JIS, SOMS & PCO) vendor. • Sign-off on system requirements. • Available to answer technical questions throughout the development process. • Testing • During coordinated testing periods users from each of the organizations verify system requirements. • Technical staff monitor systems for load and system performance.

19. Participating Agencies’ Roles & Responsibilities • Possible interruption of work space during rewiring or replacement of cabling • Approximately 4 - 5 hours training time from Data Processing personnel for file server tasks (adding new users, etc) • Approximately 2 - 3 hours actual downtime (on or off hours) during final network switchover

20. Project Key Dates • Network & Hardware Upgrade Complete – Hardware maintenance period begins • Testing Periods – Require application users to verify system functionality. • System Acceptance – Approve system functionality.

21. Project Risks & Mitigation Plan

22. This Week • Site Surveys • Detailed information regarding application (JIS, SOMS, PCO). • Schedule Meetings • View each system, focusing on data to be shared. • Meet with each agency this week for data gathering. • Copy of data and how it is stored. • May require support from application vendors.

23. Questions & Comments