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School Board Workshop ERP Update and Phase II Contract

School Board Workshop ERP Update and Phase II Contract. July 26, 2006. Agenda. The School Board of Palm Beach County, Florida SPECIAL MEETING - ERP Fulton-Holland Educational Services Center Board Room July 26, 2006 4:00 – 4:45 p.m. Call to Order Opening Remarks ERP Update Phase II

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School Board Workshop ERP Update and Phase II Contract

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  1. School Board WorkshopERP Update and Phase II Contract July 26, 2006

  2. Agenda The School Board of Palm Beach County, Florida SPECIAL MEETING - ERP Fulton-Holland Educational Services Center Board Room July 26, 2006 4:00 – 4:45 p.m. • Call to Order • Opening Remarks • ERP Update • Phase II • Public Comments • Adjournment

  3. Phase I Phase I Modules Financials • Accounts Payable • Accounts Receivable • Asset Management • Billing • eProcurement/Purchasing • General Ledger • Inventory • Projects • Enterprise Portal Human Capital Management • Benefits Administration • Candidate Gateway • Talent Acquisition Manager • Human Resources • Payroll • Time & Labor

  4. Phase I Statistics • 45,000 active employees, retirees, or substitutes • 78,000 separate jobs • 125,000 assets converted • 4100 purchase orders converted • 150 vendor interfaces consolidated into 40 • 8,100,000 balances calculated and recorded • 400 people trained in 11 subject areas • 7000 meetings (estimated) • 475 opinions from active participants

  5. Who Has Contributed? • Human Resources – 50+ participants • Financials - 50+ participants • Information Technology - 40+ participants • School Sites - 300+ participants • Committees - 20+ participants • ERP Team – 15 participants

  6. Phase I Status • Financials Modules • HCM Modules • Recruiting Status • Payroll Status • Time Collection Devices • Support Through August 31

  7. Phase II Modules and Initiatives Phase II Modules • Allowing Teachers Directly Enter Requisitions • Out of Field • Year-end Payroll Processing • Phase I Production Support • PO Rollover Support • Enterprise Performance Management (EPM) • ePerformance • Budget Preparation • Request for Leave • ePay • eProfile • eBenefits • Expenses • Strategic Sourcing • eSupplier Connection • Deal Management • Cash Management • Internal Accounts Rework • Minority/Women and Small Business Initiative

  8. Phase II – Cost

  9. Phase II – Cost Phase II Cost: $4,975,275 Phase II Contingency: $840,000 (rolled from Phase I) Total: $5,815,275

  10. Questions? ERP Website: http://www.palmbeach.k12.fl.us/ERP/

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