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IPC Mail Registration Device. IPC Mail Registration Device & Future of Mail by Air vision. IPC Initiative Future of Mail by Air; Mission, Vision & Road Map. Mission:

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Presentation Transcript
slide3

IPC Initiative Future of Mail by Air;Mission, Vision & Road Map

Mission:

  • Transfer traditional business processes between posts and passenger carriers intobusiness partnership, ensuring a sustainable and reliable network for carriage of mail by air

Vision:

  • Efficient Capacity planning, Improved Visibility and Accountability, Electronic Settlement, Reduced operating costs by aligning Post and Airline processes /systems, implementing Standard Operating procedures

Road map – to implement step by step:

  • Mail booking based on forecasted volumes, Simplified tracking & Nesting, electronic POA & POD, Paper Free transport & accounting, Mail managed in Cargo systems
what is mail and how is mail tracked and transferred between post and air carriers
What is mail and how is mail tracked andtransferred between post and air carriers ?

Mail items

Letters

  • C6/C5 avg.15gr
  • C4 avg. 75 gr
  • Bulky < 2kg

Parcels

  • Avg4.5 kg

EMS

  • Expedited
  • All sizes

Mail receptacles

Receptacle ID tracking

Handover equipment

Loading on/from aircraft

Only for handover

Transfer to/from aircraft

slide5

Sourcing

Booking

Production

Handover

to Carrier

Transport

Handover

to Post

Invoicing

Electronic Acountability

Current stage FoMbA

  • Sourcing = “handshake” service contract
  • Booking / Booking message = “handshake” on the capacity confirmed booked for a mail consignment per flight
  • Consignment / CARDIT = consignment mail to carrier, specifying receptacle Ids in line with contract
  • Handover Origin – POA / RESDIT 74 = “handshake” on what receptacle IDs are received
  • Handover Destination – POD/ RESDIT 21 = “handshake”on what receptacle IDs were delivered at destination
  • Settlement = “handshake” payment based on POA / POD
challenges to provide poa and pod taking custody amu warehouse scanning
Challenges to provide POA and PODTaking custody AMU & Warehouse scanning
  • It is not a realistic expectation that carriers invest in data capturing transfer of custody at all outer stations, each with their own hardware/software solutions
  • At many airport sites mail is collected from AMU and delivered to AMU => transfer custody at the postal facility
  • Data capturing of receptacle IDs => at carrier warehouse

=> Gap between data capturing event and transfer custody

  • Constraints receptacle ID scanning at postal facility: process delay, space, security, not ramp handler function

Solution:

  • Use the IPC Mail Registration Device – concept
ipc mrd concept for poa and pod data capturing efficiency data sharing
IPC MRD concept for POA and PODData capturing efficiency & data sharing
  • Mail Registration device is installed at postal facilities where transfer of custody takes place and is used by carriers
  • Origin post nests by scanning receptacle IDs in to handover equipment staged for collection, attaching a nest ID
  • Carrier-handler records the transfer of custody at origin at handover equipment level by MRD scanning of nest ID
  • At destination the carrier attaches an MRD created nest ID to handover equipment after recording delivery at MRD
  • The post scans MRD nest ID and receptacle IDs taken out of handover equipment delivered by carrier
  • All data are collected and consolidated by IPC
  • IPC produces POA and POD files for air carriers
  • IPC produces reports for Posts, Handlers and Carriers
slide10

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slide12

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slide14

Postal scans in XML file:

SK 1234

BEIPCAIPCTSAAUN10324010000210

  • USJFKADKCHPAAUA20023019000123
  • USJFKADKCHPAAUA20023015000119
  • USJFKADKCHPAAUA20023017000102
  • USJFKADKCHPAAUA20023012000155
  • USJFKADKCHPAAUA20023013000065
  • USJFKADKCHPAAUA20023011000098

BEIPCAIPCTSAAUN10324010000210

SK 1234

SK 1234

slide16

MRD syncs records to IPC

CPH

Aviapartner

SK 1234

BEIPCAIPCTSAAUN10324010000210

25/02/2012 10:43:12

Air Carrier POD XML file for RESDIT 21:

SK – SK1234 – CPH - POD

25/02/2012 10:43:12

USJFKADKCHPAAUA20023019000123

USJFKADKCHPAAUA20023015000119

USJFKADKCHPAAUA20023017000102

USJFKADKCHPAAUA20023012000155

USJFKADKCHPAAUA20023013000065

USJFKADKCHPAAUA20023011000098

Posts send XML scans file:

SK 1234

BEIPCAIPCTSAAUN10324010000210

USJFKADKCHPAAUA20023019000123

USJFKADKCHPAAUA20023015000119

USJFKADKCHPAAUA20023017000102

USJFKADKCHPAAUA20023012000155

USJFKADKCHPAAUA20023013000065

USJFKADKCHPAAUA20023011000098

BEIPCAIPCTSAAUN10324010000210

MRD reports

slide18

Future of Mail by Air InitiativePOA & POD, efficient data capture and sharing

Tarmac

AMU Destination

Origin Post

Tarmac

Flight

Delivery

Handler uses MRD scanner to scan container-journey ID/ ULD ID or any receptacle ID to record delivery to Post

Handler uses MRD scanner to scan container-journey ID at collection to record possession event

IPC consolidates MRD recording with CARDIT info to produce a POA file that air carrier uses to send RESDIT 74

IPC consolidates MRD recording with postal scan data to produce a POD file that air carrier uses to send RESDIT 21

Receiving Post scans receptacles out of cart for RESCON

Receiving Post sends XML file with scan data to IPC

Post scans receptacles while loading ULD and creates nest ID: container-journey ID

Post attaches container-journey ID label on ULD

Post links container-journey ID to ULD ID in CARDIT

RESDIT 21

CARDIT

RESDIT 74

PRECON

RESCON

ipc mrd benefits for handlers
IPC MRD benefits for handlers
  • Universal simplified registration process at each MRD location to replace current cumbersome signing and stamping of different format local paper forms
  • No need to have delivery bills signed as an electronic POD is produced and also the reports can help monitor the deliveries: no need to WAIT for postal staff to sign
  • Handlers can use MRD data to  prove efficient operations to carriers (currently some handlers and carriers exclusively use the MRD reports as handover process monitoring tool)
  • No need to use different systems provided by different vendors at different outer stations – use of MRD and working with MRD data may be sufficient
ipc mrd benefits for handlers1
IPC MRD benefits for handlers
  • IPC notices some handlers scan receptacles handled in their warehouse twice, one with their own system (reporting and accounting) and once with a vendor system for the air carriers.
  • The IPC MRD concept includes the option to provide the handler with the data on deliveries in XML format
  • IPC provides access to reports both local management level as well as headquarters level for multiple locations
  • The advantage of looking at the same set of data by all stakeholders helps in clarifying issues objectively
  • Using the data helps local and head quarter management to manage mail collection and deliveries against their own KPIs and vs. contractual commitments with air carriers
benefits for air carriers
Benefits for air carriers

01

  • The MRD brings:
    • Clarity in custody transfer through the electronic handshake between post and airline
    • Visibility for both airline and customer through a neutral (IPC) technology
    • Sanity in the commercial relationship between post and airline to evaluate quality (mirror reports)
    • Process efficiency as it requires only a single scan per nest
    • Simplicity as the handler does not have to manage different scanning systems (depending on the carrier’s choice)
    • Cost efficiency as it reduces or even exempts positive data capture at carrier’s warehouse
success
Success

02

  • AF and handler SoDExI actively participated in the implementation of the MRD in Paris CDG airport, systematically using it for deliveries to La Poste.
success1
Success

03

  • Air France-KLM uses the MRD reports provided by IPC to:
    • Respond to customers’ requests
    • Monitor quality of delivery times
    • Monitor use of system
challenges next steps
Challenges / Next steps

04

  • Expand handlers’ use of MRD in equipped stations, for both inbound and outbound mail
  • Gather sufficient data consistency to upgrade airlines’ IT systems to turn IPC data into RESDIT 21 or RESDIT 74
  • Spread the word to customers and industry partners that this is the way to go to simplify and improve visibility for posts and airlines
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