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Government and Industry Partnering – Rhetoric or Reality ?. Breakout Session # 610 Jeff Brunner, Contract and Acquisition Management Officer (CAMO) U. S. Joint Forces Command April 25, 2007 2:40 PM-3:40 PM. A Contracting Perspective of Customers.

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Breakout Session # 610 Jeff Brunner, Contract and Acquisition Management Officer (CAMO)

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Breakout session 610 jeff brunner contract and acquisition management officer camo

Government and Industry Partnering –Rhetoric or Reality?

Breakout Session # 610

Jeff Brunner, Contract and Acquisition

Management Officer (CAMO)

U. S. Joint Forces Command

April 25, 2007

2:40 PM-3:40 PM


A contracting perspective of customers

A Contracting Perspective of Customers

  • Individual segments of major customer activities are stovepiped and don’t talk to one another.

  • Customers fail to both plan and consolidate requirements.

  • Customers do not provide complete and timely requirements packages.

  • Customers seek individual contracts for just their organizational segment.


A contracting perspective of customers1

A Contracting Perspective of Customers

  • Contracting offices are burdened with awarding and administering an excessive number of redundant contracts.

  • That redundancy is multiplied by the number of customer activities with similar requirements and (planning?) habits.


A customer s perspective of contracting

A Customer’s Perspective of Contracting

  • Contracting doesn’t understand what we need, we’re different.

  • Why do they need all this paper and documentation every time?

  • Why does each specialist and KO want it a little bit different?


A customer s perspective of contracting1

A Customer’s Perspective of Contracting

  • Why does it take so long to get a contract?

  • We have the funds, why can’t they just buy what we asked for?

  • I thought the Government was going to operate more like a business.


A contractor s perspective on contracting

AContractor’s Perspective on Contracting

  • The customer is fair game until there’s an FBO announcement.

  • What’s taking so long? I already wrote the customer’s SoW and prepared the IGCE.

  • What do you mean it doesn’t meet the FAR test for an unsolicited proposal? It’s what they asked for!


A contractor s perspective on contracting1

AContractor’s Perspective on Contracting

  • I have to tailor my business processes to suit every contracting office and contracting officer.

  • Why does the RFP come out just before a holiday and why are proposals and revisions always due on a Friday?


Some additional realities

Some Additional Realities

  • A smaller, aging Contracting workforce

  • Acquisition streamlining (yeah, right!)

  • More contract requirements since 9/11

  • The Long War

  • Mission funded but do actual resources match the actual contracting mission?

  • How do you get the everyday work done and still mentor interns?


Bottom line and a question

Bottom Line and a Question

  • Every customer and contracting activity is trying to invent their own systems and processes (wheel) or keep their old systems and processes (wheels) spinning.

  • Why can’t policy and processes be evaluated and consolidated just like customer requirements?


One more question

One More Question

  • Does Industry have experience that could also contribute to policy and process changes and improvements?

    • Daily interaction with a wide variety of customers and contracting offices.

    • Business processes that have allowed them to survive in a profit-making enterprise (so far).


Possible answers

Possible Answers

  • Greater collaboration among and between customers and contracting offices.

  • Adoption of best practices to better consolidate and standardize processes.

  • Eliminate both customer and contracting stovepipes.

  • Listen to Industry’s experience and ideas.


Possible answers1

Possible Answers

  • Eradicate the not-invented-here syndrome.

  • Never say, “That’s not how we do it.”

  • Make sure fresh, hands-on contracting experience leads the contracting office.

  • Have customers evaluate those leaders.


One regional example tidewater virginia

One Regional Example- Tidewater Virginia

  • The Federal Acquisition Council of Tidewater (FACT) - 2006

  • The Tidewater Association of Service Contractors (TASC) - 1987

  • The Tidewater Government/Industry Council (TGIC) - 1989


Federal acquisition council of tidewater

Federal Acquisition Council of Tidewater

  • Purpose and Objectives

    • Coordinate, communicate, cooperate, and collaborate for best practice policies and business processes.

    • Maximize Warfighter support and Taxpayer stewardship.

    • Increase efficiency of contracting resources and processes.

    • Focus Government’s interface with private industry.


Federal acquisition council of tidewater1

Federal Acquisition Council of Tidewater

  • Membership

    • Any member of any Government acquisition career field in the Tidewater region (currently contracting concentrated)

    • Need for more and progressive members


Federal acquisition council of tidewater2

Federal Acquisition Council of Tidewater

  • Accomplishments

    • Regional DAWIA briefing

    • Inputs to Navy and OSD Strategic Sourcing Initiatives

    • Review of COMFISCS Customer Guide

    • Supplemental customer training packages

      • Market Research, Non-Personal Services, J&A’s, MOPAS, Non-DoD Contracts, K Types, MOPAS 2


Federal acquisition council of tidewater3

Federal Acquisition Council of Tidewater

  • Focal point for regional training

    • TGIC Exchange Briefing Program

    • Adjunct DAU COR Instructors

    • Partnership with NCMA Norfolk Chapter


Tidewater assn of service contractors

Tidewater Assn of Service Contractors

  • Purpose and Objectives

    • Dedicated to contracting excellence in the public and private sectors

    • Industry perspective on Government contracting policy and processes

      • Elected representatives to Tidewater Government/Industry Council (LB, SB, 8a, Educational Institutions, At-Large)

    • Education and training/Mutual understanding between Government and Public Sector professionals


Tidewater assn of service contractors1

Tidewater Assn of Service Contractors

  • Membership

    • Approximately 310 including individual and corporate members

  • Accomplishments

    • Monthly newsletter

    • Monthly meeting and program speakers

    • Monthly TGIC interaction

    • Exchange Briefing Program

    • Annual symposium- “Preparing the Warfighter”


Tidewater government industry council

Tidewater Government/Industry Council

  • Purpose and Objectives

    • Communication, cooperation, and consultation between Government contracting activities, their customer activities, and private industry

    • Improve the productivity of contracting and quality of the end product.

    • Explore and develop methods of quality and productivity improvement, foster a spirit of cooperation, provide a forum to share new ideas and initiatives, suggest changes to policies, regulations or statutes through the appropriate channels.


Tidewater government industry council1

Tidewater Government/Industry Council

  • It is not the purpose of the Council to discuss specific contractual actions or future procurements.

  • A non-attribution policy is always in effect

  • These policies have always been strictly respected since TGIC’s inception.


Tidewater government industry council2

Tidewater Government/Industry Council

  • Membership

    • 14 Industry representatives elected by TASC

    • Any Government member (civilian or military involved with contracting or requirements)

    • Monthly meeting is open to all/averages 40

  • Government & Industry Co-Moderators

    • Immediate past-Chairperson of FACT

    • Immediate past-President of TASC


Tidewater government industry council3

Tidewater Government/Industry Council

  • Most Recent Accomplishments

    • Policy change recommendations

      • FAR change for local travel provisions

      • Requested FAR revision-Non-personal services

      • Seaport-e enhancement and user training

    • Requirements Action Team Project

    • Robust Exchange Briefing Program


Tidewater government industry council4

Tidewater Government/Industry Council

  • 2007-2008 Program Year

    • Revisit the overall purpose and future direction of the Tidewater Government Industry Council

    • Deterioration of the Acquisition Workforce

    • Past Performance (with an emphasis from the Small Business perspective), including CPARS and past performance questionnaires


Tidewater government industry council5

Tidewater Government/Industry Council

  • Size Standards (also with an emphasis from the Small Business perspective)

  • Bundling

  • Multiple-Award Contracts, The Value of

  • The Relationship of Contract Requirements to Contractor Qualifications

  • Interagency Contracts


Tidewater government industry council6

Tidewater Government/Industry Council

  • New for 2007-2008 Program Year

    • Standing Committees for:

      • Small Business issues and concerns

      • Procurement legislation, e.g. The Clean Contracting Act

    • Proposed support of USD AT&L “Panel on Contracting Integrity”


At l panel on contracting integrity

AT&L Panel on Contracting Integrity

  • Eliminating areas of vulnerability in the defense contracting system that allow fraud, waste, and abuse to occur

  • Weaknesses in five key areas

    • Sustained senior leadership

    • Capable acquisition workforce

    • Adequate pricing

    • Appropriate contracting approaches and techniques

    • Sufficient contract surveillance


At l panel on contracting integrity1

AT&L Panel on Contracting Integrity

  • Extremely senior organizational composition

  • Very senior proposed panel membership

  • Proposed assistance from FACT/TGIC “boots on the contracting ground”


In summary

In Summary

  • Real partnering works.

  • More partnering works better.

  • Emulate the Tidewater model in your business area or region.

  • Please visit our website.

    • www.tasc-tgic.org

  • Please consult your copies of the FACT, TASC, and TGIC charters.


2007 2008 contact information

2007-2008 Contact Information

  • FACT Chairperson

    • Ms. Michelle Currier, Army Contracting Agency-Northern Region (757) 788-3293 [email protected]

  • TASC President

    • Mr. Dennis Garcia, PROSOFT, Inc. (757) 431-2400 Ext. 542 [email protected]

  • TGIC Co-Moderators

    • Industry: Mr. Steve Kelley, DCS Corp. (757) 961-3313 [email protected]

    • Government: Mr. Jeff Brunner, USJFCOM, (757) 836-7544 [email protected]


Questions

QUESTIONS?


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