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Descriptive Cataloging of Monographs --DRAFT--

Descriptive Cataloging of Monographs --DRAFT--. 9. Physical Description (Area 5). Navigation & Scope. This is the only area where most of the applicable rules will be found in chapter 2 rather than chapter 1 There are some LCRIs for chapter 2 that are significant

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Descriptive Cataloging of Monographs --DRAFT--

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  1. Descriptive Cataloging of Monographs--DRAFT-- 9. Physical Description (Area 5) Unit 9

  2. Navigation & Scope • This is the only area where most of the applicable rules will be found in chapter 2 rather than chapter 1 • There are some LCRIs for chapter 2 that are significant • AACR2 2.5 covers single part monographs, multiparts, sheets, and broadsides • Focus will be on single part monographs, not multiparts • Focus will be on books, not sheets or broadsides Unit 9

  3. Prescribed Sources (2.0B2) • Prescribed sources for books: “The whole publication.” • Brackets are used primarily for cataloger supplied information Unit 9

  4. ISBD Punctuation & MARC 300 __ ‡a <no. of volumes or pages> : ‡b <illustrations> ; ‡c <size> + ‡e <acc. material> (physical details of accompanying material in parentheses) Unit 9

  5. End of Field Punctuation • End 300 with period or parenthesis as appropriate if there is no series; do not double punctuate (LCRI 1.0C) • End 300 with a period if there is a series; double punctuate if the last punctuation mark is not a period (LCRI 1.0C) Unit 9

  6. Examples • Without series 300 __ ‡a xiii, 541 p. : ‡b ill., maps ; ‡c 21 cm. 300 __ ‡a xxv, 499 p. : ‡b ill. ; ‡c 28 cm. + ‡e 1 CD-ROM (4 3/4 in.) • With series 300 __ ‡a xii, 300 p. : ‡b ill., 1 map ; ‡c 21 cm. 490 1_ ‡a New York Review Books classics 300 __ ‡a 728 p. : ‡b ill., maps ; ‡c 25 cm. + ‡e 1 CD-ROM (4 3/4 in.). 490 1_ ‡a The ring of fire series Unit 9

  7. Internal Punctuation • AACR2 and the LCRIs provide rules for ISBD punctuation and spacing, but not for punctuation within the discrete elements of the physical description (with the exception of accompanying material) • Although we are warned not to derive rules from AACR2 examples, most catalogers generally follow the punctuation and spacing conventions used in the chapter 2 examples Unit 9

  8. Internal Punctuation • Use a comma space to punctuate discrete sub-elements demarcated by the ISBD punctuation • Enter a space between the dimension number and “cm.” • 300 __ ‡a viii, 77, 67 p. : ‡b ill. ; ‡c 21 cm. • 300 __ ‡a 188 p. : ‡b ill. (some color), ports. ; ‡c 21 cm. Unit 9

  9. Capitalization (Appendix A.8A) • Capitalize proper names and technical terms (CD-ROMs), otherwise do not capitalize terms or their abbreviations • 300 __ ‡a 103 p. : ‡b ill. ; ‡c 22 x 28 cm. + ‡e 1 CD-ROM (4 3/4 in.) + 13 lesson cards • “Use lowercase roman numerals in paging or page references even when capitals appear in the item.” (Appendix C.2B3) • 300 __ ‡a xviii, 350 p. ; ‡c 23 cm. Unit 9

  10. 2.5B: Extent (How Many Pages) Unit 9

  11. Pagination of Single Volumes (2.5B1) • Give the number as pages if there is printing on both sides • Use the standard abbreviation “p.” • Give the number as leaves if printing is only on one side • There is no abbreviation for leaves • Occasionally the volume will be in numbered columns rather than pages or leaves; if so, record the number of columns Unit 9

  12. Multiple Sequences (2.5B1) • If the book has numbered sequences of both leaves and pages, record both • Follow the traditional punctuation given in the AACR2 examples (and the slides) for multiple sequences • Occurs typically when the main sequence is pages and a sequence or sequences of leaves of plates is inserted 300 __ ‡a xxii, 203 p., 10 leaves of plates : ‡b col. ill., maps ; ‡c 24 cm. • NOTE: If a page only has printing on one side but is part of the sequence numbering of the pages, it is considered to be a page rather than a leaf Unit 9

  13. Without Numbering (2.5B1) • A volume completely without numbering can have the numbering supplied by the cataloger, but the supplied numbering must be in leaves or pages but not both 300 __ ‡a [12] p. … OR 300 __ ‡a [6] leaves … BUT NOT 300 __ ‡a [2] p., [10] leaves … • Keep in mind: supplied numbering is not required (2.5B7 LCRI), slide 24 Unit 9

  14. Portfolio & Case (2.5B1) • If leaves or pages are in a portfolio or case, describe the extent in terms of the portfolio or the case, not leaves or pages, whether or not the leaves or pages are numbered (numbering can be recorded or supplied in parentheses if considered to be important) • Portfolio: a container for loose materials such as plates, joined at the back300 __ ‡a 1 portfolio : ‡b ill. (some col.) ; ‡c 23 cm.300 __ ‡a 1 portfolio ([39] leaves of plates ([37] folded) : ‡b ill.) ; ‡c 30 cm. • Case: a box holding bound or unbound materials300 __ ‡a 1 case : ‡b ill. (some col.), facsims. ; ‡c 33 cm. Unit 9

  15. Give the last numbered page or leaf in each sequence Follow the last number of each sequence with a space and the appropriate term in lower case Appropriate terms for single part monographs pages (use “p.”) leaf, leaves column(s) Recording Numbered Sequences (2.5B2) Unit 9

  16. Recording Numbered Sequences (2.5B2) • 300 __ ‡a viii, 440 p. : ‡b ill., ports., facsims. ; ‡c 30 cm. • 300 __ ‡a xiv p., 101 leaves ; ‡c 27 cm. • 300 __ ‡a xi leaves, 257 p. : ‡b ill. ; ‡c 29 cm. • 300 __ ‡a 102 leaves ; ‡c 30 cm. • 300 __ ‡a viii, 104 columns ; ‡c 21 cm. Unit 9

  17. Types of Numbering (2.5B2) • When recording numbering, transcribe arabic and roman numerals as found on the item being cataloged; use lower case for roman numerals • Where the numbering uses alphabetical letters, record the letters as a range; capitalize or not based on the item 300 __ ‡a A-Z p. : ‡b col. ill. ; ‡c 34 cm. • For any other type of numbering (e.g. page one, page two, etc.), substitute arabic numerals Unit 9

  18. Translating to Arabic Numbering • Pages are recorded as “page one,” “page two,” etc. Record as: 300 __ ‡a 35 p. ; ‡c 28 cm. • Bracketing and notes are not necessary, but: 300 __ ‡a [33] p. : ‡b col. ill. ; ‡c 29 cm. 500 __ ‡a Page numbering in Mayan numbers. Unit 9

  19. Unnumbered Sequences (2.5B3) • Disregard unnumbered sequences, for example: • blank pages at the end of the book • blank pages at the beginning of the book if they are not counted as part of the preliminary or main page numbering • unnumbered advertising pages • Exceptions • the entire book, or a substantial part is unnumbered • it is necessary to cite a page in an unnumbered sequence in a note • see also 2.5B9 on plates Unit 9

  20. Estimated or Supplied Numbering (2.5B3) • If an unnumbered sequence is recorded, enter the exact number in brackets or give the estimated number preceded by ca. space • 300 __ ‡a 294 p., [10] leaves : ‡b ill. ; ‡c 21 cm. • 300 __ ‡a ca. 300 p. : ‡b chiefly ill. (some col.) ; ‡c 35 cm. <but this is rarely used> Unit 9

  21. Corrections (2.5B4) • Transcribe the last page or leaf number of a sequence even if it is incorrect • Do not interpolate corrections for minor differences, e.g. • last numbered page is 352 but there are 3 unnumbered pages following, or • p. 357 is misprinted as p. 359 Unit 9

  22. Corrections (2.5B4) • For major typos, transcribe the incorrect number followed by the corrected numbering in brackets 300 __ ‡a 425 [i.e. 452] p. … • If the numbering is significantly misleading, record it but supply a clarification 300 __ ‡a 90 [i.e. 180] p. … 500 __ ‡a Numbering appears on alternate pages only. Unit 9

  23. Numbering Sequence Changes (2.5B5) • If the numbering sequence changes (usually from roman to arabic), ignore it • Pagination sequence is i-viii then 9-125 • Record the pagination as: 300 __ ‡a 125 p. … NOT 300 __ ‡a viii, 125 p. … BUT: • Pagination sequence is i-viii then 1-125 • Record the pagination as: 300 __ ‡a viii, 125 p. … Unit 9

  24. Incomplete Pagination (2.5B6) • If pagination is incomplete, the rules for recording the sequence are the opposite of the default rules: • p. or leaves PRECEDES the numbering • the number range is given rather than just the last numbered page • 300 __ ‡a p. 135-249 … • Occurs most often when part of a larger work is printed as a separate monograph • Does not apply if there is a second set of numbering for the separate monograph—see 2.5B13 coming up later at slide 32 Unit 9

  25. Unnumbered Pages (2.5B7) • AACR2 2.5B7 allows the following alternatives for recording unnumbered pages • If “readily ascertainable,” give the exact pagination in square brackets300 __ ‡a [12] p. … • If not, give an estimate without square brackets, preceded by “ca.”300 __ ‡a ca. 300 p. … • LCRI uses exclusively 300 __ ‡a 1 v. (unpaged) • Use either a. or the LCRI; when in doubt use the LCRI Unit 9

  26. Complicated Paging (2.5B8) • Some examples of complicated or irregular paging (that you should avoid!): • the last section of a book is 50 pages but has pagination sequences that would result in 300 _ ‡a viii, 350, ix, 10, 31 … • there are multiple sequences with no primary sequence so you could end up with 300 __ ‡a viii, 40, 35, 26, 45, 25 p. • there are significant gaps in the pagination sequence, that might result in300 __ ‡a 25 p., p. 35-75, p. 80-100 …(numbering is continuous but there are gaps) Unit 9

  27. Complicated Paging (2.5B8) • AACR2: • give the total number of pages followed by in various pagings or in various foliations <use foliations to indicate leaves> • give the main page sequence followed by the total irregular pages in [brackets] • use 1 v. (various pagings) or 1 v. (various foliations) • Generally use option c. only, per the LCRI Unit 9

  28. Complicated Paging (2.5B8) • Instead of 300 _ ‡a viii, 350, ix, 10, 31 … • Use 300 __ ‡a vii, 350, [50] p. … OR 300 __ ‡a 1 v. (various pagings) … • Instead of 300 __ ‡a viii, 40, 35, 26, 45, 25 p. 300 __ ‡a 25 p., p. 35-75, p. 80-100 … • Use 300 __ ‡a 1 v. (various pagings) …. Unit 9

  29. Leaves or Pages of Plates (2.5B9) • Plate. “A leaf containing illustrative matter, with or without explanatory text, that does not form part of either the preliminary or the main sequence of pages or leaves.”—Glossary • Use leaves of plates if the illustrations are on one side • Use p. of plates if the illustrations are on both sides • A plate sequence can be numbered or unnumbered; don’t confuse plate numbering with plate sequence numbering Unit 9

  30. Leaves or Pages of Plates (2.5B9) • Plate sequences do not fall under the rules for irregular paging (2.5B8—the “various pagings” rule) or, if unnumbered, the rule (2.5B3) to disregard unnumbered sequences • AACR2 2.5B9 says to record the number of plates whether or not the plates are numbered, whether the plates are all together or scattered through the book • LC practice: record numbered plates; if plates are unnumbered, record only if the plates are an important feature; follow LC practice • If the LC practice for unnumbered plates is used, record f in 008 even if the plates are not counted in 300 Unit 9

  31. Leaves or Pages of Plates (2.5B9) • If the plates are numbered, they must be recorded 300 __ ‡a 1611 p., 16 leaves of plates … <numbered plates; recording the number of plates is required> • If the plates are unnumbered & the decision is to count them, you can apply 2.5B8 a. or b. 300 __ ‡a xviii, 323 p., [16] p. of plates ... <unnumbered plates, exact number in brackets> 300 __ ‡a 622 p., ca. 50 p. of plates : … <unnumbered plates, estimated number with ca. is not bracketed> Unit 9

  32. Leaves or Pages of Plates (2.5B9) • If some of the plates are leaves and some are pages, give the number based on whichever is predominant • Count 75 p. of text, 35 p. of plates and 15 leaves of plates as: 300 __ ‡a 75 p., [50] p. of plates … • Count 75 p. of text, 10 p. of plates and 40 leaves of plates as: 300 __ ‡a 75 p., [50] leaves of plates … Unit 9

  33. Folded Leaves (2.5B10) • Record the number of leaves that are folded: • 300 __ ‡a 378 p., [2] folded leaves ; ‡c 24 cm. • 300 __ ‡a xi, 153, 21 leaves, [3] folded leaves of plates : ‡b ill. (some col.), maps (some col.) ; ‡c 28 cm. • 300 __ ‡a 113 p., [20] leaves of plates (some folded) : ‡b ill. (some col.) ; ‡c 24 cm. • 300 __ ‡a 1 v. (unpaged), 2 folded leaves : ‡b col. ill. ; ‡c 29 x 33 cm. Unit 9

  34. Duplicate Numbering (2.5B12) • Sometimes a book will have facing pages with the same numbering • Record both pagings in 300 and make an explanatory note 245 10 ‡a Katalog izdanja, 1991-1998 = ‡b Catalog publications. 300 __ ‡a 46, 46 p. ; ‡c 21 cm. 546 __ ‡a In Serbian (Cyrillic) and English on facing pages with same pagination. Unit 9

  35. Pagination of a Larger Work (2.5B13) • If the book has both the pagination of a larger work and its own pagination, record the pagination of the individual volume and record the pagination of the larger work in a note 245 10 ‡a Three essays : ‡b Johnson, Wordsworth, Byron / ‡c D.W. Jefferson. 300 __ ‡a iii, 48 p. ; ‡c 25 cm. <pagination of individual volume> 490 1_ ‡a Proceedings of the Leeds Philosophical and Literary Society, Literary and Historical Section ; ‡v vol. 24, pt. 5 <larger work> 500 __ ‡a Pages also numbered [431]-[480]. <pagination of larger work> Unit 9

  36. Numbering in Opposite Directions (2.5B14) • Some dual non-roman language texts will have 2 numbering sequences going in opposite directions, with 2 title pages at opposite ends of the volume • Decide which t.p. will be the chief source; record both sequences, with the sequence for the chief source first 300 __‡a 152, 138 p. : ‡b ill. ; ‡c 24 cm. 546 __ ‡a Bilingual; in Chinese and English. 500 __ ‡a Pagination of English text starting at the end of the work in reverse order. <the Chinese t.p. was selected as the chief source> Unit 9

  37. More Than One Volume (2.5B16, 2.5B17) • Unless you are doing special collections cataloging, the terms you are most likely to use are: • v. (for volumes) • portfolio(s) • case(s) • Portfolio: a container for loose materials such as plates, joined at the back • Case: a box holding bound or unbound materials Unit 9

  38. Examples (2.5B16, 2.5B17) • 300 __ ‡a 6 v. : ‡b ill. ; ‡c 25 cm. • 300 __ ‡a 3 v. (43, 2997, xvi p.) : ‡b ill. ; ‡c 29 cm. • 300 __ ‡a 2 portfolios : ‡b all ports. ; ‡c 31 cm. • 300 __ ‡a 2 portfolios ([6] p., [11] p. of plates) : ‡b col. ill. ; ‡c 37 x 28 cm. • 300 __ ‡a 2 portfolios (24 postcards) : ‡b ill. ; ‡c 15 cm. • 300 __ ‡a 2 cases (264 leaves of plates) : ‡b all ill. ; ‡c 36 x 48 cm. Unit 9

  39. Bibliographic vs. Physical Volumes (2.5B18) • “If the number of bibliographic volumes differs from the number of physical volumes, give the number of bibliographic volumes followed by in and the number of physical volumes.” 300 __ ‡a 4 v. in 1 : ‡b col. ill. ; ‡c 28 cm. • Sometimes happens when multiparts are reissued in a reprint edition • If each section of the physical volume begins with a volume number and the pagination sequence restarts following each volume number, apply 2.5B18 rather than 2.5B8 “1 v. (various pagings)” Unit 9

  40. Bibliographic vs. Physical Volumes (2.5B18) • On the other hand, if 2 physical volumes both carry the designation volume 1, but the first physical volume is p. 1-200 and the second physical volume is p. 201-350, then the description might look like this: 300 __ ‡a 2 v. in 4 : ‡b ill. ; ‡c 22 cm. 505 0_ ‡a book A. [part 1] Latin script. [part 2] Kurdish script. -- book B. [part 1] Latin script. [part 2] Kurdish script. Unit 9

  41. Continuous Pagination (2.5B18) • If the entire set has continuous pagination, this must be recorded in parentheses • If each volume has separately numbered preliminary pages, ignore all except the first • Multipart set is: v. 1: p. i-xxix, p. 1-700, v. 2: p. i-ix, p. 701-1419. Record as: 300__ ‡a 2 v. (xxix, 1419 p.) : ‡b ill. ; ‡c 25 cm. • 2.5B19 is an option to record pagination if the sequence is not continuous, but LCRI does not permit, so the following would not be done: 300 __ ‡a 2 v. (315, 160 p.) : ‡b ill. ; ‡c 22 cm. Unit 9

  42. Illustrations (2.5C) Unit 9

  43. ill. (2.5C1) • Record illustrations using the standard abbreviation ill. • If the only illustrations are on the title page, or the illustrations are minor decorations in the text, ignore them • Do not consider tables consisting only of words and /or numbers to be illustrations Unit 9

  44. Types of Illustrations (2.5C2) • AACR2 lists an optional (required before 2002) set of standard illustration types that the cataloger may use: • coats of arms, facsimiles, forms, genealogical tables, maps, music, plans, portraits (use for both single and group portraits), samples. • if none of the above apply, the option allows the cataloger to use whatever term is appropriate • We follow the LCRI and do not record types of illustration unless there are maps present or the illustrations are all of one type • Member copy is left as is Unit 9

  45. Types of Illustrations: Abbreviations

  46. Illustration Examples (1) • Book has graphs, pie charts, & pictures related to industrial production; no maps: 300 __ ‡a 333 p. : ‡b ill. ; ‡c 22 cm. • Book has pictures and maps of Oaxaca, Mexico: 300 __‡a xvi, 438 p. : ‡b ill., maps ; ‡c 24 cm. <if both ill. and a type of ill. are recorded, “ill.” is listed first> Unit 9

  47. Illustration Examples (2) • All of the illustrations in the book are portraits (photographs or reproductions of drawings) of women authors writing in Yiddish: 300 __ ‡a xxvi, 169 p. : ‡b all ports. ; ‡c 22 cm. • The book’s illustrations consist of portraits of prominent jihadists & maps of their hangouts:300 __‡a x, 187 p. : ‡b maps, ports. ; ‡c 23 cm. <types of ill. are recorded in alphabetical order> Unit 9

  48. Numbered Illustrations (2.5C4)All/Chiefly Illustrations (2.5C5) • If the illustrations are numbered, record the numbering (but don’t supply numbering) 300 __ ‡a 412 p. : ‡b 12 ill. ; ‡c 24 cm. • Record type of illustration as all <type of illustration> or chiefly <type of illustration> if the illustrations are all of one type or chiefly of one type (LCRI) 300 __ ‡a 1 v. (unpaged) : ‡b all ill. ; ‡c 30 cm. 300 __ ‡a 128 p. : ‡b chiefly ill. ; ‡c 24 cm. 300 __‡a 203 p. : ‡b chiefly ports. ; ‡c 31 cm. Unit 9

  49. Numbered Illustrations • Don’t confuse page or leaf numbering with illustration numbering 300 __ ‡a ix, 25 p., [1] leaf of plates : ‡b 2 col. ill. ; ‡c 20 cm. NOT 300 __ ‡a ix, 25 p., [1] leaf of plates : ‡b col. ill. ; ‡c 20 cm. Unit 9

  50. What is a Colored Illustration? • Glossary: “An illustration containing any colour; black, white, and shades of grey are not to be considered colours.” • “Sepia” illustrations are colored • Q: What’s black and white and red all over? • A: A colored illustration Unit 9

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