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Conducting Research at SPC Approval Process and Procedures

Conducting Research at SPC Approval Process and Procedures. Center of Excellence for Teaching and Learning. Conducting Research. All research conducted at SPC involving human participants must be approved.

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Conducting Research at SPC Approval Process and Procedures

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  1. Conducting Research at SPCApproval Process and Procedures Center of Excellence for Teaching and Learning

  2. Conducting Research • All research conducted at SPC involving human participants must be approved. • In lieu of a formal Institutional Research Board (IRB), SPC has a Research Review Committee (RRC). • Committee was started in 2007 and is composed of faculty, program administrators, and other college staff. Conducting Research at SPC

  3. Purpose of the Committee • “To review, approve, and monitor research studies conducted by employees or others outside the College involving students, faculty, staff, alumni, or other College resources for purposes of protecting human rights and supporting the interests of the College.” • Board of Trustee Rule 6H.23.908, Conducting Educational Research Conducting Research at SPC

  4. Website • http://www.spcollege.edu/central/AE/Research/ Conducting Research at SPC

  5. Research Review Committee • DeeDee Watts, Faculty, Co-Chair • Jesse Coraggio, AE, Co-Chair • Beth Carlson, Faculty • Carol Weideman, Faculty • Richard Flora, Dean • Conferlete Carney, Tarpon Springs Provost • Suzanne Gardner, General Counsel Anne Cooper, Leadership Sponsor Conducting Research at SPC

  6. Definitions • Research study is defined as “research” (See Code of Federal Regulations, 45 CFR 46.102 (d)) that involves “human subjects” (See Code of Federal Regulations, 45 CFR 46.102(f)). • Researchis defined as "a systematic investigation, including research development, testing, and evaluation, designed to develop or contribute to generalizable knowledge" according to the Code of Federal Regulations, 45 CFR 46.102 (d). Conducting Research at SPC

  7. Definitions • Human subject is defined as an “individual about whom an investigator (whether professional or student) conducting research obtains data through intervention or interaction with the individual or identifiable private information” according to the Code of Federal Regulations, 45 CFR 46.102(f). Conducting Research at SPC

  8. Definitions • Minimal risk is defined as the “probability and magnitude of harm or discomfort anticipated in the research are not greater in and of themselves than those ordinarily encountered in daily life or during the performance of routine physical or psychological examinations or tests,” according to the Code of Federal Regulations, 45 CFR 46.102 (i). Conducting Research at SPC

  9. Forms Application for Research Study Conducting Research at SPC

  10. Application for Research Study • Researcher Information • Sponsor Information • Type of Proposed Research • Research Proposal and Design • Assurances Conducting Research at SPC

  11. Assurances • Request to conduct research that is governed by Board of Trustees Rules of St. Petersburg College, as well as state and federal law concerning educational research, privacy and confidentiality. • Agree to follow all guidelines and regulations of this institution, and will maintain the confidential nature of records and the privacy rights of all participants. • Agree that St. Petersburg College will be provided a copy of the completed research study product. • Agree that under no circumstances can research proceed until given notification of approval of this Application by the Research Review Committee, and have executed the “Access to Confidential Data Researcher Agreement.” Conducting Research at SPC

  12. Forms Access to Confidential Data Conducting Research at SPC

  13. Access to Confidential Data Form • Unauthorized disclosure of confidential information is illegal • Data, data sets or output reports are confidential and the information is to be protected • Final reports may only report on students in aggregate summaries and not individually. Conducting Research at SPC

  14. Forms Research Review Committee Checklist Conducting Research at SPC

  15. Research Review Process All requests must be filed with the AEA Department with a signed Application for Research Study along with the following: • Signed Access to Confidential Information agreement; • Copy of the research proposal; • Copies of any consent forms; • Copies of any assessment instruments (tests, surveys, questionnaires, or interview scripts); • Copy of the Institutional Research Board (IRB) application, if any, submitted to another institution; • Copy of the IRB approval letter, if applicable; and • Evidence of Human Participant Training. Conducting Research at SPC

  16. Research Review Process • RRC will convene to assess completed application packets and will determine whether the application will be approved or denied based on the level of risk to participants and the best interests of the college. • RRC will review to ensure that the research shall not violate any state or federal law pertaining to the protection of privacy and present only a minimal risk to participants. Conducting Research at SPC

  17. Research Review Process • Co-chairs of the RRC (or designee) will notify the applicant(s) of the approval or rejection of the application. • If further participation in the project is considered to be not in the best interest of the college, the researcher will be notified of the rejection immediately. • The researcher(s) submitting the application will be required to supply the AEA department with a complete, final version of the research report for placement in the central research files. Conducting Research at SPC

  18. Research Review Process • An Annual Update Form will be required to be filed by the research applicant with the AEA Department. • Where the research has not been completed within the allotted twelve months, the applicant(s) may request an extension of time. Conducting Research at SPC

  19. Timeline • Due to the involvement of many participants in the process, application review make take up to a month or longer to complete. • Frequently, applicants are asked follow-up questions by the RCC to ensure a thorough understanding of the research Conducting Research at SPC

  20. Exceptions… • Student course assignments are generally not considered “research” under the federal definition as these course assignments are not “systematic data collection” efforts intended to “develop or contribute to generalizable knowledge.” • Therefore, student course assignments generally do not require the RRC review, approval, and monitoring. Conducting Research at SPC

  21. Exceptions… • However, when student course assignments are in fact systematic data collection efforts intended to “develop or contribute to generalizable knowledge,” they are considered a research study and are subject to RRC review, approval, and monitoring. Conducting Research at SPC

  22. Research Intent • One clear example that the activity is a research study is the intent to publish or otherwise disseminate the results of the research activity. • Faculty and/or students intending to publish such course assignments must complete an Application for Research Study and submit it to the RRC for review and approval prior to beginning the assignment. Conducting Research at SPC

  23. Institutional Research • Research conducted in established or commonly accepted educational settings, involving normal educational practices, such as: • research on regular and special education instructional strategies, or • research on the effectiveness of or the comparison among instructional techniques, curricula, or classroom management methods Conducting Research at SPC

  24. Moratorium • Due to the amount of research applications and the limited resources, a moratorium exists on all research conducted at SPC by outside parties Conducting Research at SPC

  25. Related Web Resources Compliance and Integrity Links • The Office of Human Research Protections • The Office of Research Integrity (ORI) • The Belmont Report • Nuremberg Code • Protecting Human Subjects Training • University of South Florida IRB Conducting Research at SPC

  26. Related Web Resources Federal Documents • Title 21 CFR - Part 50 - FDA Policy on Informed Consent • Title 21 CFR - Part 50D - FDA: Additional Safeguards for Children • Title 21 CFR Part 56 - FDA Policy on IRBs • Title 45 Public Welfare, Part 46, Protection of Human Subjects Conducting Research at SPC

  27. Next Steps • Designing a standardized rubric to evaluate research • Creating a ‘expedited’ process for research that constitutes only a ‘very’ minimal risk to participants (e.g., survey with no identifiable participant information) • Establishing Program Administrator assurance of research rigor Conducting Research at SPC

  28. Questions Conducting Research at SPC

  29. Conducting Research at SPCApproval Process and Procedures Center of Excellence for Teaching and Learning

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