Presentation of the common time measurement tool
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PRESENTATION OF THE COMMON TIME MEASUREMENT TOOL. Presented by Dimitrios Raptis Directorate of International Economic Relations 8 th Meeting of the Working Group for the improvement of border crossings along the Pan-European Corridor X Beograd, 21 January 2010.

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PRESENTATION OF THE COMMON TIME MEASUREMENT TOOL

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Presentation of the common time measurement tool

PRESENTATION OF THE COMMON TIME MEASUREMENT TOOL

Presented by DimitriosRaptis

Directorate of International Economic Relations

8th Meeting of the Working Group for the improvement of border crossings along the Pan-European Corridor X

Beograd, 21 January 2010


Time measurement exercise at the border crossing points of the pan european transport corridor x

TIME MEASUREMENT EXERCISE AT THE BORDER CROSSING POINTS OF THE PAN EUROPEAN TRANSPORT CORRIDOR X

TIME MEASUREMENT EXERCISE (LAUFZETTEL EXERCISE):

Originally an initiative of the Baltic States

Seven (7) countries (Estonia, Lithuania, Latvia, Norway, Germany, Poland and Sweden)


Presentation of the common time measurement tool

AIM

To identify the reasons for the delays of road transport vehicles while crossing land borders


Application to corridor x

APPLICATION TO CORRIDOR X

  • The Customs Administrations of Greece and FYROM implemented a Time Measurement Exercise at the Border Crossing Stations of Evzoni and Bogorodica

  • Realized in the period between 26/2/2007 and 5/3/2007

  • 1731 forms were filled in the direction Greece-FYROM

  • 2035 forms were filled in the direction FYROM-Greece


Recommended methodology

RECOMMENDED METHODOLOGY

  • Formulation & Establishment of a Working Group in either side

    - composed of personnel from local and central services

    - possible inclusion of other border agencies apart from customs

  • Tasks:

    - arrange the organizational details

    - supervise the implementation of the Exercise

    - report on the results

  • Preparatory Meeting of the two Working Groups at the Border Crossing Point


Preparatory meeting

PREPARATORY MEETING

  • Technical matters to be resolved

  • Selection of the most appropriate period for the implementation of the Exercise: normal traffic (recommended)

  • Conduct of the exercise

  • Agreement on the content of the printed form


Presentation of the common time measurement tool

PURPOSE OF THE FORM

  • to count the total time a vehicle needs to cross the border

    i.e. arrival at the queue of the exit border station – departure from the entry border station

  • to cover every procedure such as passport control, customs control and controls by other authorities at both sides of the border


Presentation of the common time measurement tool

  • Number and languages of the forms

    single form: most suitable option

  • Use of exemplary models (e.g. E.U.) and adaptation to specific needs

  • Distribution of the information form to the lorry drivers upon border queue approach

  • Completion by every control authority


Form used in bogorodica evzoni exercise

Form used in Bogorodica-Evzoni Exercise


Testing exercise

TESTING EXERCISE

  • Identify weak and unforeseen difficulties

  • Make necessary adjustments

  • Presence of Working Groups required to offer guidance


Coordination meeting

COORDINATION MEETING

  • All border authorities at either side

    - Customs

    - Police

    - Veterinary Authorities

    - Phyto-Sanitary Authorities

    - Other border agencies implicated

  • Identification of possible needs for extra personnel

  • Information of the carriers as regards the Exercise

    - posters

    - official letter to the carriers’ association


Poster used in bogorodica evzoni exercise

Poster used in Bogorodica-Evzoni Exercise


Performance of the exercise

PERFORMANCE OF THE EXERCISE

  • Presence of Working Groups

  • Supervision of authorities charged with the implementation

  • Provide a channel of communication and coordination between the border agencies

  • Solution of minor problems


Processing of results

PROCESSING OF RESULTS

  • Use of Excel Sheet

  • Presentation of Data on tables showing total and average border crossing times

  • Issue of a Final Common Report

    based on separate reports of each working group


Examples of tables used 1

Examples of Tables used (1)


Examples of tables used 2

Time between stop at the

AVERAGE TOTAL BORDER TIME EXIT

BOGORODICA ENTRY TO EVZONI

border and 1st clearance

Clearance by FYROM Customs

0:50

0:45

Clearance by FYROM Vet /

0:43

Sanitary Services

0:36

Clearance by FYROM Police

0:26

0:28

Time between end of exit

procedure and 1st clearance of

0:21

0:18

0:17

entry

Clearance by GR Police

0:14

Clearance by GR Customs

0:07

0:02

0:01

0:01

0:00

0:00

Remaining Time

Examples of Tables used (2)


Examples of tables used 3

Average total border time

Exit Bogorodica entry to Evzoni

TOTAL BORDER TIME

Time between stop at the border

and 1st clearance

1:55

Clearance by FYROM

Customs

1:40

Clearance by FYROM Vet /

1:26

Sanitary Services

Clearance by FYROM

Police

1:12

Time (h)

0:57

Time between end of exit

procedure and 1st

clearance of entry

0:43

Clearance by GR Police

0:28

Clearance by GR Customs

0:14

0:00

Remaining Time

Examples of Tables used (3)


Examples of tables used 4

Examples of Tables used (4)


Examples of tables used 5

Examples of Tables used (5)


Content of the common report

CONTENT OF THE COMMON REPORT

  • explain the goals and methodology

  • indicate shortfalls and bottlenecks

  • identify possible causes

  • propose corrective measures

  • set specific time targets to meet

  • Distribution of report to the E.C., Carriers’Associations and other stakeholders.


Problems encountered

PROBLEMS ENCOUNTERED

  • Matters of competence between agencies

  • Inadequate Personnel & Equipment

  • Position of Border Stations or control areas

  • Road Maintenance & Lighting

  • Narrow Vehicle Lanes

  • Difference of shifts between opposite border agencies


Presentation of the common time measurement tool

Thank You for your attention!!!


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