connectnd ndus financials update 1 8 04
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ConnectND NDUS Financials Update ______________________________________________________________________ 1-8-04. Agenda. PeopleSoft ID’s Questions. PeopleSoft ID’s Employee ID. Employee ID Commonly referred to as EMPLID Used in the HRMS system to uniquely identify employees

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connectnd ndus financials update 1 8 04

ConnectNDNDUS Financials Update______________________________________________________________________1-8-04

agenda
Agenda
  • PeopleSoft ID’s
  • Questions
peoplesoft id s employee id
PeopleSoft ID’sEmployee ID
  • Employee ID
    • Commonly referred to as EMPLID
    • Used in the HRMS system to uniquely identify employees
    • PeopleSoft delivered length is 7 digits
      • 10 million ID’s possible (shared with Student)
peoplesoft id s student id
PeopleSoft ID’sStudent ID
  • Student ID
    • Also referred to as EMPLID
    • Used in the Student Administration system to uniquely identify students
    • PeopleSoft delivered length is 7 digits
      • 10 million ID’s possible (shared with HRMS)
peoplesoft id s vendor id
PeopleSoft ID’sVendor ID
  • Vendor ID
    • Used in the Financial system to uniquely identify vendors
      • Primarily procurement
    • PeopleSoft delivered length is 10 digits
      • 10 billion ID’s possible
peoplesoft id s customer id
PeopleSoft ID’sCustomer ID
  • Customer ID
    • Used in the Financial system to uniquely identify customers
      • Primarily billing and receivables
    • PeopleSoft delivered length is 15 digits
      • Uff da, that’s a lot!
playing together employee id student id
Playing TogetherEmployee ID & Student ID
  • PeopleSoft design for versions 8.X
    • Employees and students exist in one database
  • Our implementation
    • HRMS and Student Admin databases split
      • Process developed to “reserve” ID’s
        • Ensures “One person – one ID”
playing together employee student id vendor id
Playing TogetherEmployee/Student ID & Vendor ID
  • PeopleSoft delivered design does not anticipate using EMPLID for vendor ID
    • “Employee” is a vendor classification
  • Our implementation
    • Set up employee vendors using EMPLID for both vendor number and vendor short name
      • Process developed to establish/update vendor records from HRMS
playing together vendor id customer id
Playing TogetherVendor ID & Customer ID
  • PeopleSoft delivered design does not anticipate using vendor ID for customer ID or vice versa
    • Field on vendor record for customer ID
    • Field on customer records for vendor ID
    • Those links can be used for “netting”
what about other id s
What about other ID’s?
  • Tax ID Numbers
    • Social Security Number
    • Employer ID Number
  • D&B Number
  • DUNS Number
  • Common NAID
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