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Is there something I should know? Exercising our rights

Is there something I should know? Exercising our rights. Lesson objectives. By the end of the session, you will: • understand the main principles applying to how organisations should store and make use of personal data; • understand that you have choices

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Is there something I should know? Exercising our rights

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  1. Is there something I should know?Exercising our rights

  2. Lesson objectives By the end of the session, you will: • understand the main principles applying to how organisations should store and make use of personal data; • understand that you have choices over how you control your personal information; • understand how to check that data held is accurate; and • know how to have inaccurate data corrected.

  3. The eight principles of the Data Protection Act • Anyone who processes personal information must comply with these eight rules. • They must make sure that personal information is: • Fairly and lawfully processed; • Processed for limited purposes; • Adequate, relevant and not excessive; • Accurate and up to date; • Not kept for longer than is necessary; • Processed in line with your rights; • Secure; and • Not transferred to other countries without adequate protection.

  4. (Insert date) (Insert organisation address) To the company secretary (if contact unknown), Re: (insert name and current address) I am writing to make a subject access request under the Data Protection Act 1998 for any personal information you hold about me (or include specific details about the information you require here). (Insert any information you think the organisation will need to find your information and to confirm your identity. For example, your employer may need your payroll number, and a hospital may need your NHS number; other organisations may require a document bearing your signature, for example your passport or your driving licence.) Please inform me, prior to processing this request, if you require a fee to be paid. I will look forward to receiving this information within 40 days. If you have any queries or questions then please contact me on (insert phone number/email address). Yours faithfully, (Insert own name)

  5. Top tips • Remember to try to send your request by recorded delivery. • Remember to keep a copy of the letter and any further letters you send or receive. • A fee of no more than £10 may be payable, however this may increase depending on the information you have asked for, for example health records are charged at a higher fee. • The information may be sent to you as a computer print- out, in a letter or form. • Please contact the ICO if you experience difficulty in getting your information. www.ico.org.uk Tel: 0303 123 1113

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