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Research Administrator’s Forum

Research Administrator’s Forum. Hilltop Campus March 2005. Today’s Topics. NIH Salary Cap Consulting Service Procurement Fund Number and Ranges. NIH Salary Cap. Announced in NIH Guide, 1/7/05. Includes full text, examples, calculations and Q&A’s.

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Research Administrator’s Forum

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  1. Research Administrator’s Forum Hilltop Campus March 2005

  2. Today’s Topics • NIH Salary Cap • Consulting Service Procurement • Fund Number and Ranges

  3. NIH Salary Cap • Announced in NIH Guide, 1/7/05. Includes full text, examples, calculations and Q&A’s. • Salary cap remains at Executive Level I for Federal Fiscal Year(FFY) 2005. • Max salary rate increased to $180,100/yr (from $175,700). • Applicable to NIH, SAMHSA & AHRQ

  4. Budget Period 10/1/04 - 12/31/04 01/01/05 and beyond Max Salary Rate $175,700 $180,100 NIH Salary Cap - FFY 2005

  5. NIH Salary Cap • Additional funding will not be provided for awards issued under previous salary cap rates. • PI can rebudget funds and charge salary at the new rate, provided there is sufficient remaining funding in the project.

  6. Timing • Revised policy document issued via RNews on 1/11/05. • New rates implemented in HRMS on 2/1/05. • Expect rates to change on an annual basis (Jan – March timeframe).

  7. Consultant - Individual • An individual retained to provide professional advice or services on a project for a fee. • Individual is not a WU employee or a Federal employee. • Utilize standard Consultant Services form.

  8. Consultant – Firm/Organization • Advisory or other services rendered by a firm, company or other business organization. • Must utilize Purchasing Services and a the purchase order process. • Formal competitive bid process required if amount is expected to exceed $25,000.

  9. Consultants – Frequent Issues • Utilize standard rate, $537/day for individuals (reasonableness). • Payments to other institutions. • Consulting agreement vs. subagreement. • Frequency and timing. • Document, document, document.

  10. Fund Number and Ranges • Running out of available numbers in some ranges. • Extend or create new SPA ranges • Recycle old fund numbers (52XXX) • Add digits to existing fund number

  11. Extending Fund Number • Add additional digit to fund number • 48259 • 482590 Increases available numbers by a factor of 10. • Add additional digit to suffix • 56875X • 56875X1 Utilize for multiple c/s accounts or projects with large number of allocations.

  12. Fund Number Issues • Retain initial digit recognition • More digits to input • Fund series are not contiguous • Utilize available fund numbers • Reprogram every system and screen • Solve c/s & debit account issue • Time frame for implementation • Effect on new projects

  13. Research Administrator’s Forum Hilltop Campus March 2005

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