St petersburg college fifth year interim report
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St. Petersburg College: Fifth Year Interim Report. Dr. Julia Pet-Armacost Dr. Robert L. Armacost SACSCOC Steering Team March 1, 2013. Overview. FYIR requirements How is SPC doing? Who is the reviewer? Critical success factors What makes a good narrative?. SPC Fifth Year Interim Report.

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St. Petersburg College: Fifth Year Interim Report

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St petersburg college fifth year interim report

St. Petersburg College:Fifth Year Interim Report

Dr. Julia Pet-Armacost

Dr. Robert L. Armacost

SACSCOC Steering Team

March 1, 2013


Overview

Overview

  • FYIR requirements

  • How is SPC doing?

  • Who is the reviewer?

  • Critical success factors

  • What makes a good narrative?

Fifth Year Interim Report for SPC


Spc fifth year interim report

SPC Fifth Year Interim Report

  • Mini-compliance certification

  • Due: September 15, 2013

  • Part III: 17 standards

    • Two Core Requirements

    • Six Comprehensive Standards

    • Nine Federal Requirements

  • Part V: QEP Impact Report

Fifth Year Interim Report for SPC


How are you doing

How Are You Doing?

  • Seven months from submission

  • Very complete initial drafts

  • No obvious fatal flaws that can’t be fixed

  • GOOD WORK!

Fifth Year Interim Report for SPC


What s next

What’s Next?

  • Narratives not perfect

  • One chance to provide evidence

  • Must be sufficient to demonstrate compliance

  • Communication challenge

Fifth Year Interim Report for SPC


Standards requiring attention

Standards Requiring Attention

Fifth Year Interim Report for SPC


Communicate to whom

Communicate To Whom?

  • Review team

  • Experienced reviewers for specific standards

  • Reviewing documents from multiple institutions

  • Expecting to easily see evidence

  • Do not intend to look for evidence to make your case for you

Fifth Year Interim Report for SPC


Review teams

Review Teams

  • Reviewers are your peers

  • Reviewers will probably read your document on their laptops while sitting in their living rooms in Mississippi, Texas, Virginia, Alabama, Georgia, and South Carolina

    • Possibly slow internet connections

    • They still have a day job

    • May not read the entire report

    • May be from “Missouri”

  • Reviewers will vary in their interpretation of the same evidence

  • Incomplete evidence will lead to interpretations based only on reviewer’s experience

Fifth Year Interim Report for SPC


Critical success factors

Critical Success Factors

  • Address every element in the standard and only address the elements in the standard

  • Organize the content and use subtitles related to the elements in the standard

  • Keep each narrative as self-contained as possible

  • Try to avoid language that is specific to your institution

  • Remember that integrityis key

  • KISS principle

Fifth Year Interim Report for SPC


St petersburg college fifth year interim report

SACSCOC Guidance for Reviewershttp://www.sacscoc.org/pdf/ANALYZING%20A%20CASE%20FOR%20COMPLIANCE_SEPT2010%20_2_.pdf (October 2010)

  • Narrative statement

    • Statement is focused solely on the requirement and addresses each of the components of the requirement

  • Rationale

    • Clear and concise statement of the reason(s) for the assertion regarding the institution’s perception of compliance with the requirement

  • Evidence—at least three of the following

    • Reliable, current, verifiable, coherent, objective, relevant, representative

  • Evidence-based analysis of compliance

    • Addresses all aspects of requirements in coherent, concise and focused manner

Fifth Year Interim Report for SPC


St petersburg college fifth year interim report

SACSCOC Guidance for Reviewershttp://www.sacscoc.org/pdf/ANALYZING%20A%20CASE%20FOR%20COMPLIANCE_SEPT2010%20_2_.pdf (October 2010)

  • Overall judgment of case for compliance

    • It directly addresses all aspects of the requirement

    • The evidence provided is sufficient

    • The analysis provided is sufficient

    • The case is coherent

Fifth Year Interim Report for SPC


Policies and procedures guidance

Policies and Procedures--Guidance

  • Applies whether SACSCOC-mandated or internal SPC policy or procedure

  • Policy or procedure

    • Is in writing and has been approved through appropriate institutional processes

    • Is published in appropriate institutional documents accessible to those affected by the policy or procedure

    • Is implemented and enforced by SPC. If you have never had to apply the policy (e.g., removal of a Trustee), say so.

    • See http://www.sacscoc.org/policies.asp

Fifth Year Interim Report for SPC


What makes a good narrative

What Makes a Good Narrative?

  • Start with a brief summary/abstract

    • Do not repeat the standard

    • Briefly describe the evidence that shows why you are in compliance

    • Make it usable for the reviewer to cut and paste into her report

  • Do not use future tense—it shouts “NON-COMPLIANCE”.

  • Do not make the reviewer have to search for evidence to make the case for you.

  • Make sure that you address each point in the requirement or standard.

Fifth Year Interim Report for SPC


What makes a good narrative1

What Makes a Good Narrative?

  • Consider using an outline to structure the narrative to create the story line.

  • Consider using a format with appropriate headings to direct the reviewers focus.

  • Include references whenever you make an assertion.

  • Only include references that are needed to support the narrative—no extra uncited references.

  • Use relevant excerpts from references

    • Include relevant content in the narrative

    • Put a box around it in the attachment

    • Do not force the reviewer to search through the whole reference to find the relevant information

Fifth Year Interim Report for SPC


What makes a good narrative2

What Makes a Good Narrative?

  • Do not use superlatives (e.g., outstanding program) without evidence. This is not a PR marketing document.

    • It is better to be modest and direct

    • Do not challenge the reviewer to find unsubstantiated claims

  • Do not include material that is not directly relevant to the standard. If you raise it, it is fair game for the reviewer to find problems.

  • Be PARISMONIOUS. Use as much relevant narrative as needed to make the point, but do not include more.

  • Limit the use of acronyms.

Fifth Year Interim Report for SPC


What makes a good narrative3

What Makes a Good Narrative?

  • Read each reference carefully. There may be some content that you did not intend to share.

  • The reviewers do not know anything about how higher education works in Florida.

  • If you are not in compliance or partial compliance, say so and present an action plan.

  • Use the spelling and grammar checkers.

  • Have someone else review your narrative.

Fifth Year Interim Report for SPC


Questions and discussion

Questions and Discussion

  • More to follow in individual sessions

  • Thank you and good luck on your accreditation journey.

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Fifth Year Interim Report for SPC


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