Dpo meeting 1 december 2001
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DPO Meeting 1 December 2001. EDH Derek Mathieson Ivica Dobrovicova. HRT Per Jonsson. BHT Mikael Angberg. PPT Jurgen De Jonghe. Agenda. Overview of IDS people, products , process EDH - BHT - HRT review 2001 work in progress / pipeline tasks for 2002 AOB.

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DPO Meeting 1 December 2001

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DPO Meeting 1 December 2001

EDH

Derek Mathieson

Ivica Dobrovicova

HRT

Per Jonsson

BHT

Mikael Angberg

PPT

Jurgen De Jonghe


Agenda

  • Overview of IDS

    • people, products , process

  • EDH - BHT - HRT

    • review 2001

    • work in progress / pipeline

    • tasks for 2002

  • AOB


How are requirements gathered?

Users

Committees

Regular Contact DPOs

CLA

GTPA

Support Calls

AS-OP

DPO meeting

SAPOCO

Ad-hoc (ACB)

TEC

Directorate / MB

User contact

Helpdesk

Suggestions/Ideas

Services

Purchasing

Stores

Logistics

Finance

Changing Environment

Changing Organisation

Databases

Working Practices

Machines

Siriac

INB

HR

AMS

Safety Rules

Oriac

Financial Rules


How is work planned / prioritised

Team / GL

DL / Director

Supervisor

Planning

Day

POW

MOAS

Business Case?

New requirements

CGL / DL

INB

Jan

Mar

Jul

Dec


AS-IDS

Staff

Other

GL

DGL

  • PPT

    • 2500 tasks, 1000 reports/m, 400+ mgrs

  • BHT

    • 1000+ reports /day, 1000+ users

  • HRT

    • 1000+ reports/day, 500 users

  • EDH

    • 6500+ users, 3000 signatures/day, 1000+ doc/day


BHT Review 2001

Mikael Angberg

BHT Project Leader


BHT – Highlights 2001

  • Report Improvements:

    • Invoice Status available for Teams

    • Completely new Telephone Details report

    • Training items in Pipeline

    • New BHT Admin tool

    • Etc…

  • New Version of webBHT

    • Using same technology as HRT and EDH

    • We are profiting from “in-house” knowledge

    • Much improved reports

  • Extraction Improvements

    • Easier to understand and maintain

    • Automated “Bookclosing” every day

  • “Larger” team

    • Resource sharing with EDH / HRT


BHT – Statistics

  • More use of BHT than ever

    • More than 1000 users

    • More than 1000 reports during 1 day (top: 1037 on the 25/10/2001)

    • 15’439 Reports in November 2001 (so far)

    • 143’240 reports in 2001 (so far)

    • Used world-wide

  • Increased Demand Stable Resources

  • A lot of support: 360 Remedies received and solved we WILL improve the turn-around


BHT - Work in Progress

  • New version of webBHT for 2002

    Some Improvements:

    • Complete pluri-annual view

    • Improved Pivot reports

    • Many more graphs

    • Improved order and contract reports

    • Intersection code changes reflected every day

  • New Extraction mechanism

    • Faster than before – Higher availability

    • Easier to adjust to change requests

    • More reliable

    • “Always” bookclosed


BHT – Work in Progress

  • New Project Request Form

    • EDH Document

    • Improved Interface

    • Improved data validation

    • Automatic (WorkFlow) routing

    • Automatic creation of Project Codes

    • Automatic creation of new Intersection Codes


Project Request Form


Project Request Form


Project Request Form


Project Request Form


BHT – During 2002

  • New version of webBHT

  • New Project Request Form

  • Intersection Code maintenance

  • Improved financial tracking of orders and contracts

  • Improved user contact

  • Your input……


HRT 2001 and onwards

Per Gunnar Jönsson

HRT Project Leader


webHRT introduction 2001

  • webHRT available as from January 2001.

    • New webHRT based on ART report development framework.

  • Excel HRT went unsupported May 2001

  • Excel HRT final application and database shutdown a month later.


New Career Structure

  • Substantial changes.

    • Rework of all career related data extractions and reports.

    • Generation of simulated “past” data for coherent display of STAF careers.

    • Duplication of reports (old/new scheme) during transition period.

  • Much work done while details where still negotiated.

  • webHRT ready 2 weeks before scheduled date of 1st of September.


HR11i Migration

  • Required many new HRT reports.

    • Justifications, Illnesses.

    • Work documents.

    • Contacts.

    • Newcomers.

    • Arrival/Departure entitlements.

  • Also fundamental enhancements in HRT to allow display of Ex-members of personnel.


Various Work

  • 500+ request for enhancements.

    • New Training Overview

    • Additional fields/search criteria in several reports.

    • Handling of new EXTERNAL status.

    • Etc….

  • The querying facility of AMS (Access Management System) has been taken over by HRT.


In Figures

Since the introduction of webHRT

  • 12 new report screens.

  • 100+ new pieces of information.

  • HRT now has ~40% more functionality.

  • Greatly expanded user base

    • Users office.

    • Medical Service.

    • HR users from the HR 11i migration.

    • Guard service.

    • Uniqa Service


  • In Figures

    • Up to 1400 requests a day.


    Future

    • Historical Data

      • Partly implemented with the possibility to see personnel that has left.

      • Work continues.

    • Old Requests

      • Work that have been held up by the new Career Structure and Oracle 11i migration.

    • Query Composition

      • For instance, producing queries excluding data (AND NOT) is not perfect today.

    • Technology

      • Tools for automating report generation.

      • Provide data in XML form.

      • Oracle 9 possibilities.


    EDH Review of 2001

    Derek Mathieson

    EDH Project Leader


    Agenda

    • Last year

    • Work in Progress

    • Planned Work

    • Issues for Discussion

    • Wish list for 2001


    New Documents in 2001

    Materials Request (PC shop)

    GSM Request

    ACB Request

    Transport Request

    EDH Admin

    Personal Schedule

    New JOB

    Access Request

    Fire Permit

    New Re-Route Tool


    Other Major Changes

    • EDH 2.1 Switched off

    • Old Workflow Manager Switched off

    • New Signing Tools (integrated with foundation)


    2001 Statistics

    • 20% more hits

      • Up to 5 hits per second

    • 21% more active users

    • Used in 49 countries (all continents)

    • 154,581 documents created

    • Signature every 12 seconds

    • 1,000,000th EDH document


    EDH Technology Transfer


    EDH Technology Transfer

    Results achieved:

    • Portability

    • Recognition

    • Money

      Expected results:

    • Additional resources

      • Maintenance of Intersections / Org Units


    Work in Progress


    Work in Progress

    • XML Import

      • Automated document creation

      • TID already in production

      • Materials Request creation in test


    Work in Progress

    • New EDH Desktop

      • Full text search

      • Export to Excel

      • Personal Folders (similar to BHT & HRT)

    • New Search Tools

      • Full text search on Budget Codes, Contracts, etc.


    Work in Progress


    Work in Progress

    • New Personal Schedule


    Work in Progress

    • Document Enclosures

      • Attach justification, quotes, etc.


    Work in Progress

    • New EDH Documents

      • Project Request Form (from BHT)

      • Maintenance of intersection codes

      • Access request form

      • Accident Declaration

      • AVCL (7 Documents)

    • Improved support for non-Staff

      • Externals, External firm staff


    Future Work


    Future Work

    • Catalog

      • Search + XML import

      • New Design

    • Infrastructure

      • Improve quality

      • Doc Builder

    • New Documents

      • PAF (MAPS?, CDFS?, …)

      • Individual Training Plan

      • Others…

    • Website

      • FAQ

      • What is EDH, etc.

    • Update User Interface

    .


    Issues for Discussion


    Non-Staff Support

    Current Access Rights (for Reading):

    • ENTC

      • Documents Created or Signed by me

      • Materials Requests in my Division

    • ALL Others

      • Documents Created or Signed in my Division

      • Except personnel documents: e.g. Leave, Overtime, PAF, Training, …


    Non-Staff Support

    Current Problem:

    • Some ENTC have no Division (really External)

      Solution:

    • Put them in a imaginary Division ‘EXT’

    The same Access Rights Apply


    Non-Staff Support

    In future (new Desktop):

    • Improved support of External firm staff, including finer access controls


    Profiles too Large?

    • Giving a Profile is sometimes too much

    • Giving Signature rights costs a lot of maintenance


    New, Smaller Profiles

    Purchase Profile

    DAITIDJOBMaterials Request

    • Separate Simple Purchases from other document

    Today's Profiles

    DAITIDJOBMaterials RequestOSVCTemporary LabourTrainingACB


    Group Leader Delegation

    • Group Members, other than the GL can also have 10K rights (deputy, PL, etc.)

    • But, Group Leader is accountable for Group expenditure


    New Standard Financial Routing

    • Group leader informed if document is over 2K CHF

      • Does not slow down procedure

      • GL still can intervene manually if required


    Simplified Shipping Routing

    • Too simple?

    • Most shippings are over 10K

    • All shippings over 10K  direct to DPO

    Is the DPO the correct decider

    without having first had approval

    from within the group?


    Your wish list for 2002


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