Dpo meeting 1 december 2001
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DPO Meeting 1 December 2001. EDH Derek Mathieson Ivica Dobrovicova. HRT Per Jonsson. BHT Mikael Angberg. PPT Jurgen De Jonghe. Agenda. Overview of IDS people, products , process EDH - BHT - HRT review 2001 work in progress / pipeline tasks for 2002 AOB.

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DPO Meeting 1 December 2001

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Dpo meeting 1 december 2001

DPO Meeting 1 December 2001

EDH

Derek Mathieson

Ivica Dobrovicova

HRT

Per Jonsson

BHT

Mikael Angberg

PPT

Jurgen De Jonghe


Agenda

Agenda

  • Overview of IDS

    • people, products , process

  • EDH - BHT - HRT

    • review 2001

    • work in progress / pipeline

    • tasks for 2002

  • AOB


How are requirements gathered

How are requirements gathered?

Users

Committees

Regular Contact DPOs

CLA

GTPA

Support Calls

AS-OP

DPO meeting

SAPOCO

Ad-hoc (ACB)

TEC

Directorate / MB

User contact

Helpdesk

Suggestions/Ideas

Services

Purchasing

Stores

Logistics

Finance

Changing Environment

Changing Organisation

Databases

Working Practices

Machines

Siriac

INB

HR

AMS

Safety Rules

Oriac

Financial Rules


How is work planned prioritised

How is work planned / prioritised

Team / GL

DL / Director

Supervisor

Planning

Day

POW

MOAS

Business Case?

New requirements

CGL / DL

INB

Jan

Mar

Jul

Dec


As ids

AS-IDS

Staff

Other

GL

DGL

  • PPT

    • 2500 tasks, 1000 reports/m, 400+ mgrs

  • BHT

    • 1000+ reports /day, 1000+ users

  • HRT

    • 1000+ reports/day, 500 users

  • EDH

    • 6500+ users, 3000 signatures/day, 1000+ doc/day


Bht review 2001

BHT Review 2001

Mikael Angberg

BHT Project Leader


Bht highlights 2001

BHT – Highlights 2001

  • Report Improvements:

    • Invoice Status available for Teams

    • Completely new Telephone Details report

    • Training items in Pipeline

    • New BHT Admin tool

    • Etc…

  • New Version of webBHT

    • Using same technology as HRT and EDH

    • We are profiting from “in-house” knowledge

    • Much improved reports

  • Extraction Improvements

    • Easier to understand and maintain

    • Automated “Bookclosing” every day

  • “Larger” team

    • Resource sharing with EDH / HRT


Bht statistics

BHT – Statistics

  • More use of BHT than ever

    • More than 1000 users

    • More than 1000 reports during 1 day (top: 1037 on the 25/10/2001)

    • 15’439 Reports in November 2001 (so far)

    • 143’240 reports in 2001 (so far)

    • Used world-wide

  • Increased Demand Stable Resources

  • A lot of support: 360 Remedies received and solved we WILL improve the turn-around


Bht work in progress

BHT - Work in Progress

  • New version of webBHT for 2002

    Some Improvements:

    • Complete pluri-annual view

    • Improved Pivot reports

    • Many more graphs

    • Improved order and contract reports

    • Intersection code changes reflected every day

  • New Extraction mechanism

    • Faster than before – Higher availability

    • Easier to adjust to change requests

    • More reliable

    • “Always” bookclosed


Bht work in progress1

BHT – Work in Progress

  • New Project Request Form

    • EDH Document

    • Improved Interface

    • Improved data validation

    • Automatic (WorkFlow) routing

    • Automatic creation of Project Codes

    • Automatic creation of new Intersection Codes


Project request form

Project Request Form


Project request form1

Project Request Form


Project request form2

Project Request Form


Project request form3

Project Request Form


Bht during 2002

BHT – During 2002

  • New version of webBHT

  • New Project Request Form

  • Intersection Code maintenance

  • Improved financial tracking of orders and contracts

  • Improved user contact

  • Your input……


Hrt 2001 and onwards

HRT 2001 and onwards

Per Gunnar Jönsson

HRT Project Leader


Webhrt introduction 2001

webHRT introduction 2001

  • webHRT available as from January 2001.

    • New webHRT based on ART report development framework.

  • Excel HRT went unsupported May 2001

  • Excel HRT final application and database shutdown a month later.


New career structure

New Career Structure

  • Substantial changes.

    • Rework of all career related data extractions and reports.

    • Generation of simulated “past” data for coherent display of STAF careers.

    • Duplication of reports (old/new scheme) during transition period.

  • Much work done while details where still negotiated.

  • webHRT ready 2 weeks before scheduled date of 1st of September.


Hr11i migration

HR11i Migration

  • Required many new HRT reports.

    • Justifications, Illnesses.

    • Work documents.

    • Contacts.

    • Newcomers.

    • Arrival/Departure entitlements.

  • Also fundamental enhancements in HRT to allow display of Ex-members of personnel.


Various work

Various Work

  • 500+ request for enhancements.

    • New Training Overview

    • Additional fields/search criteria in several reports.

    • Handling of new EXTERNAL status.

    • Etc….

  • The querying facility of AMS (Access Management System) has been taken over by HRT.


In figures

In Figures

Since the introduction of webHRT

  • 12 new report screens.

  • 100+ new pieces of information.

  • HRT now has ~40% more functionality.

  • Greatly expanded user base

    • Users office.

    • Medical Service.

    • HR users from the HR 11i migration.

    • Guard service.

    • Uniqa Service


  • In figures1

    In Figures

    • Up to 1400 requests a day.


    Future

    Future

    • Historical Data

      • Partly implemented with the possibility to see personnel that has left.

      • Work continues.

    • Old Requests

      • Work that have been held up by the new Career Structure and Oracle 11i migration.

    • Query Composition

      • For instance, producing queries excluding data (AND NOT) is not perfect today.

    • Technology

      • Tools for automating report generation.

      • Provide data in XML form.

      • Oracle 9 possibilities.


    Edh review of 2001

    EDH Review of 2001

    Derek Mathieson

    EDH Project Leader


    Agenda1

    Agenda

    • Last year

    • Work in Progress

    • Planned Work

    • Issues for Discussion

    • Wish list for 2001


    New documents in 2001

    New Documents in 2001

    Materials Request (PC shop)

    GSM Request

    ACB Request

    Transport Request

    EDH Admin

    Personal Schedule

    New JOB

    Access Request

    Fire Permit

    New Re-Route Tool


    Other major changes

    Other Major Changes

    • EDH 2.1 Switched off

    • Old Workflow Manager Switched off

    • New Signing Tools (integrated with foundation)


    2001 statistics

    2001 Statistics

    • 20% more hits

      • Up to 5 hits per second

    • 21% more active users

    • Used in 49 countries (all continents)

    • 154,581 documents created

    • Signature every 12 seconds

    • 1,000,000th EDH document


    Edh technology transfer

    EDH Technology Transfer


    Edh technology transfer1

    EDH Technology Transfer

    Results achieved:

    • Portability

    • Recognition

    • Money

      Expected results:

    • Additional resources

      • Maintenance of Intersections / Org Units


    Work in progress

    Work in Progress


    Work in progress1

    Work in Progress

    • XML Import

      • Automated document creation

      • TID already in production

      • Materials Request creation in test


    Work in progress2

    Work in Progress

    • New EDH Desktop

      • Full text search

      • Export to Excel

      • Personal Folders (similar to BHT & HRT)

    • New Search Tools

      • Full text search on Budget Codes, Contracts, etc.


    Work in progress3

    Work in Progress


    Work in progress4

    Work in Progress

    • New Personal Schedule


    Work in progress5

    Work in Progress

    • Document Enclosures

      • Attach justification, quotes, etc.


    Work in progress6

    Work in Progress

    • New EDH Documents

      • Project Request Form (from BHT)

      • Maintenance of intersection codes

      • Access request form

      • Accident Declaration

      • AVCL (7 Documents)

    • Improved support for non-Staff

      • Externals, External firm staff


    Future work

    Future Work


    Future work1

    Future Work

    • Catalog

      • Search + XML import

      • New Design

    • Infrastructure

      • Improve quality

      • Doc Builder

    • New Documents

      • PAF (MAPS?, CDFS?, …)

      • Individual Training Plan

      • Others…

    • Website

      • FAQ

      • What is EDH, etc.

    • Update User Interface

    .


    Issues for discussion

    Issues for Discussion


    Non staff support

    Non-Staff Support

    Current Access Rights (for Reading):

    • ENTC

      • Documents Created or Signed by me

      • Materials Requests in my Division

    • ALL Others

      • Documents Created or Signed in my Division

      • Except personnel documents: e.g. Leave, Overtime, PAF, Training, …


    Non staff support1

    Non-Staff Support

    Current Problem:

    • Some ENTC have no Division (really External)

      Solution:

    • Put them in a imaginary Division ‘EXT’

    The same Access Rights Apply


    Non staff support2

    Non-Staff Support

    In future (new Desktop):

    • Improved support of External firm staff, including finer access controls


    Profiles too large

    Profiles too Large?

    • Giving a Profile is sometimes too much

    • Giving Signature rights costs a lot of maintenance


    New smaller profiles

    New, Smaller Profiles

    Purchase Profile

    DAITIDJOBMaterials Request

    • Separate Simple Purchases from other document

    Today's Profiles

    DAITIDJOBMaterials RequestOSVCTemporary LabourTrainingACB


    Group leader delegation

    Group Leader Delegation

    • Group Members, other than the GL can also have 10K rights (deputy, PL, etc.)

    • But, Group Leader is accountable for Group expenditure


    New standard financial routing

    New Standard Financial Routing

    • Group leader informed if document is over 2K CHF

      • Does not slow down procedure

      • GL still can intervene manually if required


    Simplified shipping routing

    Simplified Shipping Routing

    • Too simple?

    • Most shippings are over 10K

    • All shippings over 10K  direct to DPO

    Is the DPO the correct decider

    without having first had approval

    from within the group?


    Your wish list for 2002

    Your wish list for 2002


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